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[[Category:Meeting notes]]
 
[[Category:Meeting notes]]
  
2016 minutes are at [[Meeting_notes\2016]]
+
This page serves as the index for SkullSpace meeting minutes.
  
2015 minutes are at [[Meeting_notes\2015]]
+
== Minutes from previous years ==
 +
[[Meeting_notes (2017)]]
  
2014 minutes are at [[Meeting_notes\2014]]
+
[[Meeting_notes (2016)]]
  
2013 minutes are at [[Meeting_notes\2013]]
+
[[Meeting_notes (2015)]]
  
2012 minutes are at [[Meeting_notes\2012]]
+
[[Meeting_notes (2014)]]
  
2011 minutes are at [[Meeting_notes\2011]]
+
[[Meeting_notes (2013)]]
  
2010 minutes are at [[Meeting_notes\2010]]
+
[[Meeting_notes (2012)]]
  
 +
[[Meeting_notes (2011)]]
  
== September 26, 2017 - 18:00 @ 200-374 Donald ==
+
[[Meeting_notes (2010)]]
* 9 members present
 
* Recap of last meeting minutes
 
* Financials:
 
** A little lower this month than last, but still about a month in the bank
 
** Big insurance payments are now done
 
** Michael to add an account to average those insurance fees across a whole year for better budgeting / foresight
 
** Drinks tend to sell better than food
 
** Quite a bit more in membership dues compared to last year
 
* Unit upstairs (cheaper by $600/month) is becoming available soon - Michael to reach out to Bob Brown. Will look into it and report back.
 
* Anti-social: Michael won't be running it, but Wayne sounded like he might want to.  Best not to rush it to ensure a better turnout. Michael will talk to Wayne to make plans.
 
** Michael wants to eventually plan a smaller, quieter, more geeky night targeted towards members of SkullSpace and their friends.
 
* Papers we love is at the space tomorrow.  Some fancy text to speech stuff.
 
* Communications strikeforce has met. More coming soon.
 
* Meeting over 6:42pm
 
  
== August 29, 2017 - 18:00 @ 200-374 Donald ==
+
== April 24, 2018 - 18:00 @ 200-374 Donald ==
  
*Intros
+
* discussions about back parking lot
*8 members including Michael, Stefan, Thor, Edwin, Keith...
+
* financial report: good, still floating even, month-to-month
*finacials
+
* movie night on the 27th; Wayne's World and then Bill & Ted's Excellent Adventure
**we have 1 month rent as backup
+
* We're ordering a panic bar for our front door
**downward trend due to insurance will continue for antoher month.
+
* meeting suddenly ended when Edwin arrived with a burrito
**events made August somewhat profitable
+
 
*Lockpicking event happened - it went well
+
== March 27, 2018 - 18:00 @ 200-374 Donald ==
*Ingress event happened - it went well
 
*attendees at lockpicking event had trouble swiping in at front door, possibly due to to much use
 
*member reports getting lock in the space because motion sensor is flakey
 
**get a sign asap
 
**look into installing pushbar
 
*member suggests hold a "fixing the space" hakathon
 
*b-sides nov4-5, looking for speakers
 
*should get update photos for the computer for refugees soon
 
*member suggests creating strikeforce to update wiki, webpage, member intake process etc. 
 
*motion to turn air cond. back on
 
  
== July 25, 2017 - 18:00 @ 200-374 Donald ==
+
* discussing metadata from texts / Facebook
 +
* the 3D printer is in Minnesota, should be here soon
 +
* Edwin made some strides with his driver programming in Rust (he was participating in a "one driver a week" thing)
 +
** Edwin plans to make a driver for a PlayStation controller
 +
* Chris constructing his arcade cabinet on Sunday; Pizza and light refreshments
 +
* financial reports: slight increase. Treading water
 +
* Colin E. is having a synth event (Mi Casa FB Live recording) on Saturday.
 +
* Friday the 30th is movies: SpaceBalls and then "Star War the Third Gathers: The Backstroke of the West"
 +
* MGUG is having an OpenStreetMap night on Wednesday the 28th.
  
*Members: 8
+
== AGM, February 27, 2018 - 18:00 @ 200-374 Donald ==
*3D Printing Workshop over here. IEEE might be sponsoring refreshments? 5 or 6 talks. Reverse engineering Tiko. Retrofitting the motors, etc.
 
*Ai-Kon went good. We had a lot of interest and there were no hiccups. It was like a mini comic-con.
 
*Financial news:  
 
**We're seeing a spike in members after all last month's memberships started coming through. We won't be relying quite as hard on event funds, but those will still be necessary for now.
 
**We're still in that four-month period every summer where we're paying for insurance. We're continuing a downward trent, but we shouldn't fall below where we were in February.
 
*Our air conditioner might have problems. It seems to be working now, but we'll keep an eye on it. Someone predicted a few years ago that it was on its last legs.
 
  
== June 27, 2017 - 18:00 @ 200-374 Donald ==
+
* bell rung 6:00pm
 +
* 16 members present
 +
* nominees for election to the board of directors:
 +
** Michael Kozakewich
 +
** Ryan Wall
 +
** Stefan Asmundsson
 +
** Chris Johnson
 +
** Ben Moulden
 +
* ELECTION - As there are only five nominees, the board is elected by default
 +
* DO WE HAVE QUORUM? -- YES
 +
* FINANCES
 +
** year-over-year, we're up a small amount
 +
** finances are steady due to frequent small events e.g. recent synth event
 +
** we have a fair amount of unrealized dues i.e. members who owe a few months
 +
** we need to be more aggressive about handling late dues collections
 +
** we are at approximately 60 members
 +
*** out of the 60, 7 are in arrears on their dues
 +
** we have enough members that we are no longer sliding in a downward trajectory
 +
** current financial synopsis: "treading water"
 +
** goal: grow enough reserve capital to cover 3 months of expenses
 +
* general banter:
 +
** we should market to students more
 +
** "do we need to name actual officers as per our incorporation??? right now we just have directors."
 +
*** we don't need to have officers, and SkullSpace has none at the moment.
 +
** Synth Petting Zoo was a success, and netted us about $100
 +
* bylaw changes - ALL PROPOSALS PASSED!!!!!!
 +
** amendment 1: ''Under the section "Application for membership"'': "If two or more members object to the granting of membership to an applicant, the board must not approve the application for membership." changed to "If two or more members object to the granting of membership to an applicant, the board must reach a unanimous decision if they are to approve the application for membership."
 +
** amendment 2: ''Under the section "Membership rights and privileges"'': "The privilege of bringing one guest at a time to the Hackerspace (other than the workshop within the Hackerspace), as long as they assume responsibility for the conduct and actions of their guest." changed to "The privilege of bringing guests to the Hackerspace in accordance with SkullSpace policies, on condition that they assume responsibility for the conduct and actions of their guests."
 +
** amendment 3: ''Under the section "Ceasing to be a member"'': "Such a membership may be reinstated upon application for reinstatement, which is to processed in the same manner as an application for membership [...]" changed to "Such a membership may be reinstated upon application for reinstatement, which is to be processed in the same manner as an application for membership [...]"
 +
** amendment 4: ''Under the section "Filling vacancy"'': "[...] the vacancy is to be filled at a regular or special meeting of members to be held within one month after the vacancy arose." changed to "[...] the vacancy is to be filled by election at a special meeting of members to be held within one month after the vacancy arose. The election shall operate as described in the "Election of directors" section."
 +
** amendment 5: ''Under the section "Application for Membership"'': "A membership application must be given to a director." changed to "A membership application must be delivered to a director."
 +
** amendment 6: ''Under the section "Application for Membership" under the subsection "Other membership obligations"'': "Every member must subscribe to the SkullSpace announcements email list." changed to "Every member will be subscribed to the SkullSpace announcements email list. A member may only unsubscribe from the list if he or she agrees that any notice sent thereafter to the announcements email list in accordance with this by-law is considered to have been delivered to him or her as well."
 +
* Recap of 2017
 +
** A lot happened in 2017!
 +
** We thought about using our space-improvement funds, and ended up getting some lockers.
 +
** There was street construction all summer.
 +
** Manitoba Comic Con in March, Ai-Kon in July.
 +
** Events all over the place: A small-scale CTF, a lockpicking workshop, Ingress, Papers We Love, another Synth petting zoo. Many nights of Pinball. Summer of SkullSpace with a Bitcoin donation matching system.
 +
** The space has seen more use during the day, and some other activities like Thor's Friday movie nights.
 +
** We attempted to hold a special meeting in April to amend our bylaws, but we didn't achieve quorum.
 +
** We finally got some new keyfobs as we got a large influx of members. Membership reached recent highs of 60, compared to the all-time high of 70. The combination of high member count and reduced rent meant that we were finally breaking even.
 +
** Michael added an account to amortize those summer insurance fees across the whole year, so that will no longer cause any surprises.
 +
** Edwin asked the KISS slicer developer for a discount, and they gave us a free licence. We also ordered a new Prusa printer, so our 3D prints have never looked so smooth.
 +
** Keith built an AR sandbox water table using a Kinect and a projector.
 +
** Edwin fixed up X-Carl and completed the enclosure, so it's finally ready!
 +
** Our content strikeforce updated our website to run the X theme on Wordpress, so now we've got a customizable webpage with a blog. Troy took some pictures of the space, and Justin made some page headers out of older photos.
 +
** Random stuff:
 +
*** Unix time rolled over to 1500000000
 +
***Lady-with-dog moved out of the unit upstairs
 +
* MEETING ADJOURNED 7:02PM
  
* Intros
+
== January 30, 2018 - 18:00 @ 200-374 Donald ==
* 3D printing intro day - stay tuned for sometime this summer
 
* X-Carl is now operational once again (thanks Edwin!)
 
* Finances appear to be stabilizing
 
* New Keyfobs are in - rejoice!
 
* Mark Jenkins is presenting a talk at the space tomorrow - "Resisting the Surveillance State"
 
* SkullSpace fund2013 minutes are at [[Meeting_notes\2013]]
 
  
raising campaign is active - check out http://skull.space/summer - Donation matching!
+
* Financial update.
* Michael K is still looking for volunteers for the AiKon table, hit him up if you are available!
+
** Base income roughly equals base expenses, so basically breaking even.  
* Temporary water service is now in effect @ 374 Donald
+
** Bitcoin donation address is on the website. Mark Jenkins will look into adding shapeshift.io and changely.com so we can accept other cryptos.
* Unix Epoch rollover to 1500000000 is happening on July 13 - stay tuned for an event announcement
+
* Overview of proposed by-law amendments, which will be attached to the AGM announcement email.
 
 
 
 
== May 30, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
*Intros
 
*April minutes read
 
*72 Princess location for social- Chris made preliminary contact.
 
*Free credit pinball today
 
*Two pinball events still to come - contact Manitoba Pinball Asc. or just show in interested
 
*Edwin asked developer for discount on KISS slicer. Developer gave gave us a free licence
 
*Edwin and Thor experimenting with mater control for 3d printer
 
*X-Carl may have a damaged arduino and/or X-axis stepper driver
 
*Edwin ordered replacement and upgrade parts for Carl
 
*Edwin looking for Windows Vista licence for some bizarre reason
 
*1st pinball event happened, it was fun
 
*Papers we love happened it wen well, apparently it's on YouTube
 
*Student films screening event being planned
 
*cyber-defense challenge happened, it went well
 
*Front street being torn up from June 8 - July 27, good luck parking.
 
*sandbox table still incomplete  and broken
 
*abridged financial report because scripts were configured for USD not CAD. Micheal may email complete report after meeting
 
 
 
== April 25, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
* Introductions
 
* We read the minutes from last week.
 
* Adrian had a suggestion for an Anti-Social space. 72 Princess, third floor, $450.  
 
** Freight elevator if needed.
 
* Financial Report:
 
** We had made some money from events, so we're holding steady.  
 
** We have a couple new members.
 
** The insurance payments in the summer are what usually do us in.
 
** Member dues essentially pay for rent. We rely on donations and event revenue to cover insurance and utilities.
 
* Plans for the floor? Getting ends of linoleum would be nice and cheap. We should be able to just roll it out without gluing.
 
* Chris's friend has some ideas on how to decorate the place.
 
 
 
== March 28, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
* Meeting called
 
* Approved previous minutes
 
* Financial report: Looks okay. We had a good event with the synth meetup, so we probably aren't losing anything this month. Michael doesn't have the bank records at the moment.
 
* Why is the door always locked now?
 
** The architects lock it at 5:00?
 
* A lot of members had applied lately, and we're contacting them one by one.
 
* Hackaday is hiring contract writers! Writing about projects and such, so apply today.
 
** (P.S. we should document all the neat stuff we do here.)
 
* Was there money in our fund to purchase upholstery?
 
** So Chris had the idea to get furniture to make our space better.
 
** More flooring! Stuff like that.
 
** We need lockers, too. Costco has a sale.
 
*** We can probably get old ones from Habitat for Humanity, too.
 
** We took a vote. The people who didn't show up will never know.
 
* Flickr is full of pictures from other events, but never anything in our space. We should take more photos in the space.
 
* Edwin talked about pinball and such. Virtual pinball, etc.
 
* We've got an orange (the construction type) SkullSpace toque for sale.
 
* Marcel is looking for a video camera (camcorder?) for an upcoming trip. He was looking for something "a step up from an iPhone."
 
* Upcoming events:
 
** Ron's CTF event this Saturday
 
** Manitoba Comic Con this Saturday and Sunday. We have a table.
 
 
 
== February - 18:00 @ 200-374 Donald ==
 
 
 
* Whoops, these minutes are missing! email [mailto:admin@skullspace.ca admin@] if you have them.
 
** Actuall is probably Edwin.
 
 
 
== January 31, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
* Meeting called 6:00pm
 
* FPV update
 
** FPV Wing build moved to Feb 23rd
 
** discontinuing the regular FPV extravaganza until further notice, lack of interest
 
* Members: Read the Bylaws and propose any changes
 
** announce proposed changes to bylaws on Feb 7th (still waiting for members to submit proposed changes)
 
* Synthesizer petting zoo is gaining momentum
 
* Bylaw amendment ideas
 
** requiring invitation to apply for membership seems outdated as per our recent practices
 
** one guest per member in the space rule
 
** need to update wiki as per meeting requirements
 
* Finances!!!! - [https://docs.google.com/spreadsheets/d/1aYGwbmIYlze4-M6j6GtLXJzbj61HPsWAjZ5vzSV7qug/edit?usp=sharing see report here]
 
** forecast: early April is when we die should we not grow our membership
 
** next big upfront payment - july?? need to confirm
 
* Membership strategies: we need to throw more events to gain more members!  Our efforts reflect membership growth, need to keep up the good work
 
** Government Grants - paying for events, supplies
 
** IEEE wpg section?
 
* Malware analysis was well attended
 
* Teddy Ruxpin > Furby
 
* POS terminals working - for snacks!?!?!?
 
* KeyFOBs should be hear by Feb 3rd
 
* Meeting adjourned @ 18:41
 

Revision as of 02:42, 15 June 2018


This page serves as the index for SkullSpace meeting minutes.

Minutes from previous years

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)

April 24, 2018 - 18:00 @ 200-374 Donald

  • discussions about back parking lot
  • financial report: good, still floating even, month-to-month
  • movie night on the 27th; Wayne's World and then Bill & Ted's Excellent Adventure
  • We're ordering a panic bar for our front door
  • meeting suddenly ended when Edwin arrived with a burrito

March 27, 2018 - 18:00 @ 200-374 Donald

  • discussing metadata from texts / Facebook
  • the 3D printer is in Minnesota, should be here soon
  • Edwin made some strides with his driver programming in Rust (he was participating in a "one driver a week" thing)
    • Edwin plans to make a driver for a PlayStation controller
  • Chris constructing his arcade cabinet on Sunday; Pizza and light refreshments
  • financial reports: slight increase. Treading water
  • Colin E. is having a synth event (Mi Casa FB Live recording) on Saturday.
  • Friday the 30th is movies: SpaceBalls and then "Star War the Third Gathers: The Backstroke of the West"
  • MGUG is having an OpenStreetMap night on Wednesday the 28th.

AGM, February 27, 2018 - 18:00 @ 200-374 Donald

  • bell rung 6:00pm
  • 16 members present
  • nominees for election to the board of directors:
    • Michael Kozakewich
    • Ryan Wall
    • Stefan Asmundsson
    • Chris Johnson
    • Ben Moulden
  • ELECTION - As there are only five nominees, the board is elected by default
  • DO WE HAVE QUORUM? -- YES
  • FINANCES
    • year-over-year, we're up a small amount
    • finances are steady due to frequent small events e.g. recent synth event
    • we have a fair amount of unrealized dues i.e. members who owe a few months
    • we need to be more aggressive about handling late dues collections
    • we are at approximately 60 members
      • out of the 60, 7 are in arrears on their dues
    • we have enough members that we are no longer sliding in a downward trajectory
    • current financial synopsis: "treading water"
    • goal: grow enough reserve capital to cover 3 months of expenses
  • general banter:
    • we should market to students more
    • "do we need to name actual officers as per our incorporation??? right now we just have directors."
      • we don't need to have officers, and SkullSpace has none at the moment.
    • Synth Petting Zoo was a success, and netted us about $100
  • bylaw changes - ALL PROPOSALS PASSED!!!!!!
    • amendment 1: Under the section "Application for membership": "If two or more members object to the granting of membership to an applicant, the board must not approve the application for membership." changed to "If two or more members object to the granting of membership to an applicant, the board must reach a unanimous decision if they are to approve the application for membership."
    • amendment 2: Under the section "Membership rights and privileges": "The privilege of bringing one guest at a time to the Hackerspace (other than the workshop within the Hackerspace), as long as they assume responsibility for the conduct and actions of their guest." changed to "The privilege of bringing guests to the Hackerspace in accordance with SkullSpace policies, on condition that they assume responsibility for the conduct and actions of their guests."
    • amendment 3: Under the section "Ceasing to be a member": "Such a membership may be reinstated upon application for reinstatement, which is to processed in the same manner as an application for membership [...]" changed to "Such a membership may be reinstated upon application for reinstatement, which is to be processed in the same manner as an application for membership [...]"
    • amendment 4: Under the section "Filling vacancy": "[...] the vacancy is to be filled at a regular or special meeting of members to be held within one month after the vacancy arose." changed to "[...] the vacancy is to be filled by election at a special meeting of members to be held within one month after the vacancy arose. The election shall operate as described in the "Election of directors" section."
    • amendment 5: Under the section "Application for Membership": "A membership application must be given to a director." changed to "A membership application must be delivered to a director."
    • amendment 6: Under the section "Application for Membership" under the subsection "Other membership obligations": "Every member must subscribe to the SkullSpace announcements email list." changed to "Every member will be subscribed to the SkullSpace announcements email list. A member may only unsubscribe from the list if he or she agrees that any notice sent thereafter to the announcements email list in accordance with this by-law is considered to have been delivered to him or her as well."
  • Recap of 2017
    • A lot happened in 2017!
    • We thought about using our space-improvement funds, and ended up getting some lockers.
    • There was street construction all summer.
    • Manitoba Comic Con in March, Ai-Kon in July.
    • Events all over the place: A small-scale CTF, a lockpicking workshop, Ingress, Papers We Love, another Synth petting zoo. Many nights of Pinball. Summer of SkullSpace with a Bitcoin donation matching system.
    • The space has seen more use during the day, and some other activities like Thor's Friday movie nights.
    • We attempted to hold a special meeting in April to amend our bylaws, but we didn't achieve quorum.
    • We finally got some new keyfobs as we got a large influx of members. Membership reached recent highs of 60, compared to the all-time high of 70. The combination of high member count and reduced rent meant that we were finally breaking even.
    • Michael added an account to amortize those summer insurance fees across the whole year, so that will no longer cause any surprises.
    • Edwin asked the KISS slicer developer for a discount, and they gave us a free licence. We also ordered a new Prusa printer, so our 3D prints have never looked so smooth.
    • Keith built an AR sandbox water table using a Kinect and a projector.
    • Edwin fixed up X-Carl and completed the enclosure, so it's finally ready!
    • Our content strikeforce updated our website to run the X theme on Wordpress, so now we've got a customizable webpage with a blog. Troy took some pictures of the space, and Justin made some page headers out of older photos.
    • Random stuff:
      • Unix time rolled over to 1500000000
      • Lady-with-dog moved out of the unit upstairs
  • MEETING ADJOURNED 7:02PM

January 30, 2018 - 18:00 @ 200-374 Donald

  • Financial update.
    • Base income roughly equals base expenses, so basically breaking even.
    • Bitcoin donation address is on the website. Mark Jenkins will look into adding shapeshift.io and changely.com so we can accept other cryptos.
  • Overview of proposed by-law amendments, which will be attached to the AGM announcement email.