Difference between revisions of "Meeting notes"

From SkullSpace Wiki
Jump to navigation Jump to search
(June 28, 2011 - 18:00 @ 125 Adelaide)
(AGM + monthly stubs)
 
(337 intermediate revisions by 20 users not shown)
Line 1: Line 1:
== June 28, 2011 - 18:00 @ 125 Adelaide  ==
+
[[Category:Meeting notes]]
  
Members Present: TBD
+
This page serves as the index for SkullSpace meeting minutes.
  
* Garbage Disposal
+
== Minutes from previous years ==
* Hackathon 8
 
* Mass Spectrometer
 
* Renovations
 
* Mohawk-Con Donation Box
 
* Member agreements
 
* Bylaws
 
* Anyone want to buy a t-shirt?
 
* Events
 
** Ruby Meetup
 
** First Fridays
 
** PegJam
 
  
== June 21, 2011 - 18:00 @ 125 Adelaide  ==
+
[[Meeting_notes (2019)]]
  
Members Present: Mike L, Justin, Mak, Dan, Jeremy, Jay, Mike H, Courtney, Glenn, Colin H, Todd, Les, Russ, Tweek, Stef, Burke, Dave
+
[[Meeting_notes (2018)]]
  
Garbage Disposal
+
[[Meeting_notes (2017)]]
* Jay is looking after this next week
 
* Until then we are using the one at Seccuris
 
  
Hackathon 7 report
+
[[Meeting_notes (2016)]]
* Around 36 people attended
 
* $185 was raised in the bake sale
 
  
Hackathon 8
+
[[Meeting_notes (2015)]]
* On July 16th
 
* Show and tell
 
* Need curtains for classroom
 
  
Linear Systems Inc. sale report
+
[[Meeting_notes (2014)]]
* Purchased screen, projector, ESD pads, ESD coats, whiteboards, tables and chairs
 
* tables still need to be picked up
 
  
Mass Spectrometer
+
[[Meeting_notes (2013)]]
* Do we need it?
 
* Maintenance costs can be high
 
* What would we use it for?
 
  
Renovations
+
[[Meeting_notes (2012)]]
* Mike L to get estimate and parts list for Monday from an electrician
 
* Our cost so far has been $700
 
* Stack needs to be insulated
 
* Need steel doors for card access
 
* Separation wall is a priority
 
* Meeting on Saturday at 9 am to continue with renovations
 
* Mike H is available Friday at 1 pm for renovations
 
* We can also do renovations on Tuesday after the meeting
 
  
Mohawk-Con Donation Box
+
[[Meeting_notes (2011)]]
* Deadline is July 1
 
* Andrew to talk to Ben
 
 
Member agreements
 
* Colin H's Dad is going to look it over
 
* We now have the direct debit account set up, and can perform withdrawals
 
  
Bylaws
+
[[Meeting_notes (2010)]]
* Courtney to merge comments
 
  
Events
 
* Winnipeg iPhone Developer Meetup
 
* Winnipeg Amateur Radio Club Field Day 2011
 
  
== June 14, 2011 - 18:00 @ 125 Adelaide  ==
+
== September 2020 and beyond ==
 +
We ended up losing track of the notes that were left in Slack, and now Discord. If you'd like to find the notes for a specific month but you cannot access those platforms, let someone else (or the board) know and we'll try to copy those notes here.
  
Members Present: Jay, Cian, Dan, Mike H, Courtney, Glenn, Burke, Stef, Justin, Jason, Dan B, Fernando, Andrew, Todd, Mike L, Colin, Russ, Tweak
+
If you have some time and want to help with that, please go through September 2020 and onward, compiling notes from each meeting and recording them here.
  
Old Business:
+
== February 28th, 2023 - 18:00 @ 200-374 Donald ==
 +
* We achieved quorum
 +
* Year in review:
 +
** Finally back in force after being on break since 2020.
 +
** We got a whole whack of really old augmented-reality headsets. Most seem to be running an old version of Android. Neat!
 +
** There was a burglary into one of the higher floors, and our footage was able to confirm that someone left the building with another tenant's bike.
 +
** We ground the hinges off the door to regain entry after there were errors in the fob system. It may have been a case of loose wiring. The new fire-safetied door has a keyhole for emergencies.
 +
** We upgraded various computer system. The fob and camera management computer was toast, so we updated the hardware and the software platform. We also got our hands on a new server with many GBs of RAM.
 +
** We started meeting on Discord.
 +
** We started hosting events on the first Friday of each month again.
 +
** Finally got our occupancy permit, after more than ten years in the space. We can hold events now.
 +
* Voting for 2023 board.
 +
** We had 5 candidates, so the board was acclaimed:
 +
*** Edwin Amsler
 +
*** Michael Kozakewich
 +
*** Thor Robinson
 +
*** Mark Campbell
 +
*** Justin Labrie
 +
** We held a mock election for any two of Pirates, Clowns, and Ninjas. The winners were Pirates and Ninjas.
 +
* Financial report
 +
** We've climbed slowly from dangerous levels back up to an acceptable amount.
 +
** This was because we got a massive cut in rent, and we've been allowed to set our rent quarterly based on what we can handle.
 +
** At the moment, our trajectory is very flat, maybe trending downward slightly.
 +
** As we gain members, that'll increase. Then we'll increase our rent to flatten it again. That'll continue until we're back to our 2019 level of membership and our 2019 level of rent.
 +
** Everything else is pretty normal.
 +
* Other news
 +
** Movie nights are still happening. Next is March 17th.
 +
** HAX is coming up! We're announcing a list of presenters on Friday, and HAX itself is coming up on March 31st.
  
Garbage Disposal
+
== January 31st, 2023 - 18:00 @ Slack General Channel ==
* Jay to get quotes from BFI, Johnson's and WM
 
* Will also look into recycling
 
  
Renovations
+
== December 27th, 2022 - 18:00 @ Slack General Channel ==
* See Justin or Mike for details
+
== November 29th, 2022 - 18:00 @ Slack General Channel ==
* Possibility of extending our lease
+
== October 25th, 2022 - 18:00 @ Slack General Channel ==
* Noise issues to be discussed with Remco
+
== September 27th, 2022 - 18:00 @ Slack General Channel ==
 +
== August 30th, 2022 - 18:00 @ Slack General Channel ==
 +
== July 26th, 2022 - 18:00 @ Slack General Channel ==
 +
== June 28th, 2022 - 18:00 @ Slack General Channel ==
 +
== May 31st, 2022 - 18:00 @ Slack General Channel ==
 +
== April 26th, 2022 - 18:00 @ Slack General Channel ==
 +
== March 29th, 2022 - 18:00 @ Slack General Channel ==
 +
== February 22nd, 2022 - 18:00 @ Slack General Channel ==
 +
== January 25th, 2022 - 18:00 @ Slack General Channel ==
  
Hackathon 7
+
== December 28th, 2021 - 18:00 @ Slack General Channel ==
* Is this Saturday in the space
+
== November 30th, 2021 - 18:00 @ Slack General Channel ==
* 3 presentations
+
== October 26th, 2021 - 18:00 @ Slack General Channel ==
* Space preparations are being done Thursday at 6pm if anyone wants to help
+
== September 28th, 2021 - 18:00 @ Slack General Channel ==
 +
== August 31st, 2021 - 18:00 @ Slack General Channel ==
 +
== July 27th, 2021 - 18:00 @ Slack General Channel ==
 +
== June 29th, 2021 - 18:00 @ Slack General Channel ==
 +
== May 25th, 2021 - 18:00 @ Slack General Channel ==
 +
== April 27th, 2021 - 18:00 @ Slack General Channel ==
 +
== March 30th, 2021 - 18:00 @ Slack General Channel ==
  
To Do:
+
== February 23rd, 2021 - 18:00 @ Slack General Channel ==
* Clean fridge
+
* Got quorum.
* Move conduit
+
* Year in review:
* Get/Arrange furniture
+
** This is our 12th online meeting.
* Close off areas
+
** We mourned Chris Johnson's passing in June.
* Move tools
+
** Thank you to Thor for holding his movie nights.
* Get supplies (soap, toilet paper etc)
+
** Edwin bought us some new tools, third hands, and soldering irons.
* Make sure we have enough lights
+
** We had the online Hax event in October.
* Enough power, extension cords
+
** About three pop-in hackathons.
* Box fans
+
* Voting for 2021 board.
* Internet
+
** We had 5 candidates, so the board was acclaimed:
* Vacuum couch
+
** Edwin Amsler
* Signs
+
** Michael Kozakewich
* Mailbox
+
** Thor Robinson
 +
** Pietra Shirley
 +
** Kyle Martin
 +
* Discussions on whether we can set up a budget for our electricity bill. Either through Hydro our do it ourselves.
 +
** Not really necessary, really.
 +
* Snack donations haven't been accounted for, but we don't expect much given the lack of attendance.
 +
* Bitcoin endowment fund it's at 0.51687800 of a bitcoin.
 +
** https://blockchain.info/address/35RRPxpKJARa2SrLVpXieRQdQtv2947kMx
 +
* Question was asked when we would be out of money. The estimate is approximately 12 months.
 +
* Concerns were raised about abuse of membership signup process where a member could cancel/renew their membership based on the weather.
 +
** Putting one's membership on hold at a gym, for example, is usually limited to once per year
 +
* Raised that we'd like to have a new rave once vaccinations are in order and we're allowed to assemble.
 +
** Get occupancy permit
 +
*** Probably need railing on back steps up to fire escape.
 +
** Get licensed as a live music venue which allows us to run events when we'd want. (LGCA)
 +
** Expecting to try this around the end of the summer.
 +
** Ben has offered to run through this process.
 +
** There would be a license cost of $500-$1000 per year versus $150-$200 per event and adds the requirement of 4 weeks advance notice. Considered a reasonable investment.
 +
** The donation method of fundraising via livestreams has proven successful, provided a coordinated presentation and well marketed donation initiative
 +
** We're pending further information from the government before re-opening for usual events and gatherings.
 +
** Province sets the public health laws and guidelines
 +
* Meeting ended at 6:56 PM.
  
Biking to Gimli
+
(We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)
* cancelled
 
  
Mohawk-Con Donation Box
+
== January 26th, 2021 - 18:00 @ Slack General Channel ==
* Ben will discuss at Hackathon 7
+
== December 29th, 2020 - 18:00 @ Slack General Channel ==
 +
== November 24th, 2020 - 18:00 @ Slack General Channel ==
 +
== October 27th, 2020 - 18:00 @ Slack General Channel ==
 +
== September 29th, 2020 - 18:00 @ Slack General Channel ==
  
New Business:
+
== August 25th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** We managed to get a rent reduction of 20% for the year.
 +
** We finally got the new directors added to our bank account
 +
** Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
 +
** We appreciate any extra donations!
 +
** Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
 +
** We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
 +
* We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
 +
* Mark J is planning another Hax festival on October 17th.
 +
** Virtual event, live sessions, no pre-bake.
 +
** Payment offered for each half-hour session.
 +
* Edwin is now a director. Pirates won the mock vote against Ninjas.
 +
* September's movie stream: "Fantastic Voyage" and "Innerspace"
 +
** It was postponed from last month.
  
Linear Systems Inc. sale
+
== July 28th, 2020 - 18:00 @ Slack General Channel ==
* Thursday morning
+
* Financials
* Looking for projector, irons, scope, tables and chairs
+
** June wasn't super bad. July is super bad.
 
+
** We're losing members at about our usual rate, but we aren't replenishing them with new members.
Events
+
** We got a bonus from some old gift card funds. (Remember FundScrip?)
* Manitoba Geocachers Association Pub Night
+
** We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
* Secret Handshake this Thursday
+
** We're looking into the emergency rent reduction stuff
 
+
** It seems like we're supposed to be surviving through our members' CERB payments.
Mass Spectrometer
+
* We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
* one is available can we use it?
+
* Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
 
+
* We should collect impact statements from all the participants of our TEC workshops.
== June 7, 2011 - 18:00 @ 125 Adelaide  ==
+
* We updated our website with more COVID-19 info.
 
+
* The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
Members Present: Jay, Mike Hat, Ben, Stef, Ron, Mak, Fernando, Justin, Andrew, Courtney, Tweek, Russ, Colin, Ric, Dan, Cian, Todd, Jason, Adrian
+
* Events
 
+
** Online board game night next Tuesday (Aug 4) at 6:00.
Renovations
+
** August's movie stream: "Fantastic Voyage" and "Innerspace".
*Meeting on Thursday at 6pm to discuss what needs to be done.
 
*Those of us that are not going to Re:Play will meet on Saturday to work on the space the rest of us will be there on Sunday at 10am.
 
 
 
Internet
 
*We now have wireless!
 
* Cisco will be donated to us when we have a secure area for it.
 
 
 
Garbage Disposal
 
*We can use Jordan’s bin if we pay for it.
 
*Jay to look into prices for our own bin.
 
 
 
Mohawk Con
 
*Hacker spaces can put up boxes for donations.
 
*Theme is needed for July 1st.
 
 
 
Email
 
*Talk to Mak if you want an @skullspace.ca email.
 
*To be sent to your regular inbox until we have a server.
 
 
 
Events
 
*Re:Play is this Saturday, 12pm-5pm.
 
*Andrew is giving a presentation at 2pm.
 
*Hackathon 7 is on the 18th.
 
*We need tables, chairs, power and internet.
 
 
 
 
 
== May 31, 2011 - 18:00 @ 125 Adelaide  ==
 
 
 
Members Present: Dan, Mike L, Dave, Mike Hat, Mak, Ron, Jay, Justin, Courtney, Glenn, Les, Todd, Andrew, Dave Too, Jason, Ben, Adrian, Russ, Tweek, Colin
 
 
 
Renovations:
 
 
 
*For details on the renovations please contact Justin
 
 
 
Card Access:
 
 
 
*Cre8ery does not want cards they want to continue to use their keys
 
*Mike will arrange for card access
 
 
 
Internet Access:
 
 
 
*Ron will make arrangements
 
 
 
Finances:
 
 
 
*We have 30 members for June
 
*$5600 in the bank of which $1000 is spendable
 
*We need to determine our renovation budget
 
 
 
Hackathon:
 
 
 
*May Hackathon bake sale raised $200
 
*Will have another bake sale in June
 
 
 
Re:Play:
 
 
 
*June 11 at the WAG
 
*We will be selling shirts
 
*Mike, Ben, Andrew, Justin, Russ, Jay and Jason will bring things to display
 
*If you want to display anything contact Andrew
 
*There will be a 20 minute presentation given by Andrew
 
*Out next Hackathon will be advertised
 
*After party hosted by SkullSpace to be held at the King’s Head
 
 
 
“Multipurpose Room”
 
 
 
*Finishing it should be our priority
 
*Needs screen, tables, chairs, wifi, white board screen and projector
 
 
 
First Aid:
 
 
 
*Mike Hat to make arrangements for training.
 
 
 
Data Dance 4:
 
 
 
*Do we want to host it at Lo Pub?
 
*Dan and Courtney to look into it/find DJs
 
 
 
== May 25, 2011 - 18:00 @ King's Head  ==
 
 
 
Members Present: Dan, Justin, Andrew, Glenn, Courtney, Ron, Tim, Jay, Jason, Russ, Mike Hat, Colin
 
 
 
Election Results
 
 
 
*Andrew beat Dan for Treasurer 17-0
 
*Justin beat Mike H 9-7 (one person did not vote)
 
 
 
Insurance
 
 
 
*We are all in agreement that JM Johnson will be our insurer.
 
*We need details about deductibles and premium increases
 
 
 
Security
 
 
 
*we want closed security cameras at least in the lobby
 
*in the membership handbook we need to put a clause that we are not responsible for stolen items
 
 
 
Membership
 
 
 
*Need to create a handbook/policy document
 
*to inform new membership
 
*Mike has membership agreement for lawyer
 
*Membership policy strike force to meet Tuesday May 25 after meeting
 
*Strike force members so far are Dan, Courtney, Mak, Justin, Jay
 
 
 
Hackathon
 
 
 
*Was it too long?
 
*June hackathon to be arranged by Mak
 
 
 
Renovations
 
 
 
*Jay is waiting for a call from landlord
 
 
 
Bike Tour
 
 
 
*members are Tim, Dan, Ron, Jay, Courtney and Andrew (Captain)  
 
*we need a team name
 
 
 
Data Dance
 
 
 
*do we want to organize the next one?
 
 
 
== May 16, 2011 - 18:00 @ King's Head  ==
 
 
 
Election
 
 
 
*Russ volunteered to be our elections officer
 
*Anyone who wants to run should email Russ
 
*So far the people running are:
 
*President: Ron
 
*Vice President: Mak
 
*Treasurer: Andrew and Dan
 
*Secretary: Courtney
 
*Operations Manager: Justin and Mike W.A.H.
 
 
 
Donations
 
 
 
*We are being offered some donations by Crow
 
*like drywall, freezer, first aid kit
 
 
 
Safety
 
 
 
*Mike W.A.H. Brought up first aid training
 
*We can get St Johns out to teach us a class
 
*All should go
 
 
 
May Hackathon
 
 
 
*Will be a show and tell
 
*Bake sale, anyone who can should bring something
 
*Last Data Dance is after
 
 
 
June Hackathon
 
 
 
*In our new space!
 
*Grand opening?
 
 
 
Re:Play
 
 
 
*June 11
 
*if you have something you want to show talk to Andrew
 
*so far Justin and Mike L are bringing stuff
 
*we have an 8ft (2.4m) table
 
*after party at our space
 
 
 
Membership Waiver
 
 
 
*we agreed no members who are minors
 
*minors are allowed with a member (you must be their parent or legal guardian), must be supervised, and are not allowed in the shop
 
*all guests must sign a waiver
 
*Mike is taking current draft to the lawyer
 
 
 
Insurance
 
 
 
*needed by June 1
 
*Andrew and Courtney to meet
 
 
 
MS Bike Tour
 
 
 
*anyone interested in joining the SkullSpace team should contact Courtney
 
 
 
== May 10, 2011 - 18:00 @ King's Head  ==
 
 
 
Members present: Russ, Allisa, Fernando, Justin, Courtney, Jeremy, Mike, Mark, Andrew, Abrie, Stef, Glenn, Ron, Troy, Burke, Todd, Mak, Jay, Dan, Jason, Colin
 
 
 
Re: Play
 
 
 
*Andrew brought up Re: Play at the WAG June 11, 12pm-5pm
 
*If anyone has any projects to submit contact Andrew.
 
*There is going to be an after party at SkullSpace
 
 
 
Keys/Card Access
 
 
 
*Andrew to talk to building owner about card access so it will not be necessary to cut keys
 
*Justin and Mike W.A.H. to arrange card access donation (Letter for Mike’s boss)
 
 
 
Internet
 
 
 
*Colin brought up a concern for roof tripods and wireless Internet
 
*Ron said we will be getting Cisco equipment when we get a server room
 
*We already have a room for the servers but there are concerns about the open ceiling and an air conditioner
 
 
 
Space Division
 
 
 
*The space will be divided up with Mike L getting a slightly larger portion of a the space although we could extend a part of our space.
 
*Justin will play around with the plan.
 
*We discussed getting a written agreement from Mike L regarding rent but we decided against it.
 
 
 
Election
 
 
 
*Election needs to be arranged
 
*who is running, ballots
 
 
 
Insurance
 
 
 
*Andrew is talking with Horizon
 
*Courtney is talking with JM Johnson
 
 
 
Membership/Waiver
 
 
 
*We need to draft a membership agreement and legal agreement/waiver
 
*Jeremy is going to look into it.
 
 
 
PR
 
 
 
*Reach out to other groups
 
*Contact News, radio etc
 
 
 
Hackathon
 
 
 
*May 21 12pm-8pm
 
*Will be a show and tell
 
*Mike W.A.H to get tables and chairs
 
 
 
June
 
 
 
*Arrange party / June Hackathon to be at 125 Adelaide
 
 
 
Agenda for next meeting
 
 
 
*Party after Re:Play
 
*Member agreement and waiver
 
*Insurance
 
*Election
 
*Grand opening and June Hackathon
 
 
 
== May 3, 2011 @ The King's Head  ==
 
 
 
*Current rent - $650 + insurance
 
*Assentworks will pay half
 
*June 1 = lease starting
 
*$120 for 3 month membership to get a t-shirt
 
*Renovation - everybody wants to help
 
*Hackathon - no firm plans yet
 
*Secretary and VP - we need
 
*By-laws group will meet Thursday
 
*Business plan needs work - Mike will send it to UofM MBA
 
*Update business plan
 
*Merch for Data Dance
 
 
 
<br>
 
 
 
== April 26, 2011 @ The King's Head  ==
 
 
 
Members present: Ron, Dan, Rylann, Glenn, Colin, Mak, Russ, Mike, Jeremy, Jay, Mark, Justin, Courtney, Andrew, Les, Todd, Virgil, Robin
 
 
 
*What kind of grants can we get from the arts area?
 
*Lease
 
**We need to get the sublease clause removed or clarified
 
**The use of premises is too vague
 
**Specify which utilities are included
 
**Insurance
 
**Ventilation - how will this happen?
 
**Clause for 8-month vacate
 
**Occupency permit
 
*Task: talk to co-working guy from Secret Handshake
 
*Set up a floorplan with Mike Legary
 
*Consult a lawyer/accountant
 
**Registered charity - will pursue in the future
 
*Start finding grant info
 
*Accountants - the Exchange Group might be able to help
 
*Shop equipment - Courtney has deals with Rona
 
 
 
== April 19, 2011 @ The King's Head  ==
 
 
 
Members Present: Russ, Mike, Stef, Burke, Mak, Justin, Robin, Jay, Mike, Andrew, Glenn, Ron
 
 
 
*Property
 
**Waiting for agents
 
**The zoning is 'character'
 
**We can do light industrial
 
**It's designed for studio
 
 
 
*Link with protospace
 
**Makes sense if one entity (skullspace) holds the lease
 
**Require some legal agreement
 
**Lease will be under skullspace
 
**Protospace will be a tenant
 
**Ensure the power is 3phase
 
 
 
*Directors insurance = any situations where directors would be personally liable
 
*Next step: Get the lease (Jay)
 
*Next step: Talk to zoning officers (Justin)
 
*Coming: Directors', renters', and liability insurance
 
*Lighting - certain kinds may require major changes
 
*Card access: cost will be about $500
 
 
 
*Upcoming events:
 
**Secret Handshake
 
**Ruby User Group
 
 
 
== April 12, 2011 @ The Lo Pub  ==
 
 
 
Members present: Jay, Mark, Glenn, Russ, Jeremy, Justin, Andrew, Mike, Fernando, Ron
 
 
 
*Formed a taskforce for the businessplan
 
*Jay is dealing with lease formalities
 
*Find out information about insurance and zoning
 
 
 
== April 5, 2011 @ The Lo Pub  ==
 
 
 
Members present: Cian, Ron, Mak, Justin, Mike, Mike, Jay, Stef, Burke, Mark, Dan, Russ, Andrew, Russ, etc
 
 
 
*Mostly discussed spaces, hackathon
 
*FuckYeahNouns.com (well, Burke Libbey) donated $500!
 
 
 
== March 15, 2011 @ The Potential Bannatyne Location  ==
 
 
 
Members present: Glenn, Martin, Dan, Dan, Andrew, Mak, Justin, Jay, Mark, Shane, Jeremy, Claire, Ben, Mark, Mike, Russ, Fernando, Alex
 
 
 
*Web site - Stef and Claire will handle
 
*Budget - we're doing well
 
*Space
 
**it runs under the sidewalk, was built in 1901
 
**Moving the electric panels starting tomorrow
 
**Our room should be okay, but will know for sure by Friday
 
**Space may take 6 months to get
 
**Secondary options are rquired
 
**Potential security issues with Republic next door
 
**Potential space on Erin - 2 floors + basement - Mike will send info
 
**May look at locations in Innkster Industrial - over 7000sqft
 
 
 
== March 8, 2011 - 18:00 @ LO Pub  ==
 
 
 
Members present: Andrew, Ron, Fernando, Mark, Dan, Russ, Andrew, Jay, Shayne, Jeremy, Justin, Burke, Glenn, Brendan, Les, Mike, Mak, Tim
 
 
 
Event on the 19th
 
 
 
*les.net hosting it on portage
 
*quadrocopter
 
*bring your friends
 
*need
 
**fold out chairs an tables
 
**accepting food donations
 
**yodeladi
 
**skullspace.net/secret.php
 
 
 
Space
 
 
 
*basic cleanup done
 
*zoning is complete
 
*demolition starts this week
 
*we are going to the space after the meeting today
 
 
 
Financial
 
 
 
*$1300 ish in the bank
 
 
 
Task Force
 
 
 
*Need a budget task force
 
*Need a website task force
 
 
 
Budget task force
 
 
 
*Andrew
 
*Jay
 
*Dan
 
*Ron
 
 
 
Event task force
 
 
 
*Mak
 
*Mark
 
*Ron
 
 
 
Website task force
 
 
 
*Stef
 
 
 
<br> Bylaws were discussed and everyone decided they were fine
 
 
 
== March 1, 2011 - 18:00 @ LO Pub  ==
 
 
 
Members present: mike, fernando, jeff, andrew, jay, les, mark, stef, burke, rich, alex, russ, mak, ron, dan, ben, glenn
 
 
 
Current tasks:
 
 
 
#Create [[By-laws]]
 
#Create a "[[Wishlist]]" of initial gear
 
#Plan a March 19th [[Events|event]]
 
 
 
The basic plan outlined at the meeting was this...
 
 
 
First, we need to establish by-laws and create an initial wishlist, which will enable us to apply for government grants and give us a good idea of startup money.
 
 
 
Next, we need to draft a good budget, consider the number of members we have, and define the amount each member would be required to pay. If it's an acceptable amount, and the members vote in favour, then we'll be in a position to accept a space.
 
 
 
Hackathon task force
 
 
 
*Ron
 
*Mak
 
 
 
Bylaws task force
 
 
 
*Andrew
 
*Jay
 
*Dan
 
*Mike
 
*Mak
 
 
 
Preliminary Design task force
 
 
 
*Andrew
 
*Dan
 
*Jay
 
 
 
== February 22, 2011 - 18:00 @ LO Pub  ==
 
 
 
People here: andrew, mike, justin, fernando, crust, mark, stef, martin, paul, dan, ron, mak, andrew, molly, jay
 
 
 
membership - we're taking them today. $10 for now.  
 
 
 
location
 
 
 
*last step - insurance
 
*proper lease - 4 weeks away
 
*cheapest cut - $600/month for 1000 sqft
 
*pictures - to be posted by ron
 
*loot and pillage
 
 
 
sister space - prototyping space
 
 
 
*molly, justin, ron - will help out
 
 
 
we should have plan B spaces
 
 
 
mike owns the space - it's a conflict of interest
 
 
 
needs to know before a month from now
 
 
 
jay - prefer a disinterested landlord
 
 
 
mike - as a landlord, we'll take care of things
 
 
 
a good landlord agreement
 
 
 
grants
 
 
 
*outstanding meeting w/ destination winnipeg
 
*mike met with ed a month ago - probably good for 5 grand
 
**require bylaws, group, etc
 
*going to set up a meeting with stem (GoM) - upwards of 25k
 
*winnipeg arts council - we should talk to them
 
*need an ongoing amount, and also members
 
 
 
consensus vs majority
 
 
 
*mark's idea - do everything in consensus when possible, use majority when it can't
 
*difference between consensus and unanimity
 
*hacklab.to - mail in votes/members
 
*quorum - if we have quorum, vote happens anyways
 
*everybody should sign up to discuss mailing list
 
 
 
mike asked his lawyer to draft up the minimum bylaws
 
 
 
*mark - take a kiss approach, then have a policy/constitution that doesn't have the same legal * standing but takes care of the more difficult issues
 
 
 
ruby user group meet up - thursday @ 7
 
 
 
space - 24/7 - every member has a key
 
 
 
mark - fundraising idea - auction off a coder for a weekend to code for an open source project - * mark volunteers
 
 
 
*other idea - bounties
 
*certain languages, no apps from scratch, etc
 
 
 
mark - wants to talk to andrew about bookkeeping
 
 
 
money
 
 
 
*$100 for stickers, magazine, etc
 
*business cheques - another $100 or so
 
*about $1000 in the bank account
 
 
 
18:44 - meeting adjourned
 
 
 
== February 8, 2011 - 18:00 @ LO Pub  ==
 
 
 
Members present: Andrew, Jay, Justin, Fernando, Dan, Mak, Mark, Glenn, Mike, Stef, Edwin, Burke, Rob, Dave, Russ, Brian, Ron
 
 
 
*Upcoming events
 
**Secret Handshake @ King's Head
 
**RONx Manitoba
 
**Winnipeg Code Camp
 
***Free breakfast, lunch
 
***Sign up at winnipegcodecamp.com
 
 
 
*SkullSpace Hackathon
 
**February 12
 
**Red River College
 
**Free, donations are good
 
**See [[Events]]
 
 
 
*Global 555 hackathon
 
**Saturday, February 19
 
**No official SkullSpace entry
 
 
 
*Hexbomber edits an online zine
 
**If somebody writes an article, he'll publish it
 
**hackthiszine
 
**ACTION ITEM - Ron or Martin to write it
 
 
 
*Memberships
 
**Gonna have to start charging very soon
 
 
 
*Space
 
**Owned by mike's holding company
 
**We would be required to sign a one-year lease
 
**Next step - we need to raise $5000 or so
 
**Group activities, etc
 
**Make sure we're accountable
 
**Flesh out the 'business plan' to potentially get grants
 
**Make sure we can get insurance
 
**Formalizing projects/etc will help justify government funding
 
**Being associated with a good user base will inspire confidence
 
**Suggestion: words under the logo ("knowledge - community - technology")
 
 
 
*Protolab
 
**Makerspace - woodworking, metalworking, etc
 
**Beyond the scope of skullspace
 
**Some desire amongst membership for this kind of stuff
 
**Much higher startup cost - $65k - $100k
 
 
 
*Lounge
 
**Presentations, arcade, general meeting, sound equipment, etc
 
 
 
*Meeting adjourned - 18:38
 
 
 
<br>
 
 
 
== February 1, 2011 - 18:00 @ LO Pub  ==
 
 
 
Members present: Andrew, Mike, Martin, Dan, Rob, David, Ryan, Russ, Glenn, Ron, Mak, Jay, Burke, Stef, Mark, Cheryl, Alex, Kyle
 
 
 
*Destination Winnipeg
 
**Ed loves helping out with this type of project
 
**Two suggestions:
 
***1) Destination Winnipeg - needs a defined business plan (Ed)
 
***2) STEM - community development initiatives (Dave)
 
***ACTION ITEM: Ron to meet with Mike, Ed, and Dave to find out more
 
 
 
*Info about how other hackerspaces are run
 
**ACTION ITEM: mark - find out how other hackerspaces deal with theft, vandalism, etc
 
**ACTION ITEM: ron - talk to ultramegaman and see what they've done
 
**Thought: a legal agreement with memberships might solve our problems
 
**Other thought: separating out the expensive stuff into a more tightly controlled area ("prototyping lab")
 
 
 
*Members
 
**ACTION ITEM - andrew to create a list of potential members
 
**stef - keeping a list of founding members to encourage people to do it
 
**others - that leads to a somewhat elitist attitude that we want to avoid
 
**mike - suggested collecting money up front, but that's a chicken/egg problem that's come up before
 
**somebody else - suggest prorating the fees paid up front against the actual membership fee
 
 
 
*Upcoming community events
 
**Thursday, February 3, 19:00 @ LO Pub - iPhone developers meetup
 
**Saturday, February 5, 10:00 - 13:00 @ Legislature - Freedom of Information Rally
 
**Saturday, February 5, 21:00 @ LO Pub - Data Dance ($5)
 
**ACTION ITEM: ron - create a list of future/past events
 
 
 
*Past events
 
**Cupcake challenge
 
***Videos are up on youtube.com/skullspacewpg
 
***Winners haven't been announced yet, but after the mess we made on their floor we probably didn't win
 
**Charlie Brown Christmas Challenge
 
***We won first place!
 
**Room Jam
 
***At least 4 members participated
 
***Check it out at http://www.somanyrooms.com
 
***No plans to release source
 
 
 
*Logo
 
**"Skullo" is a problem (due to the shape of the key
 
**ACTION ITEM - somebody to create a page for logos
 
**Everybody likes the "Cutesy" skull
 
**Nobody likes the peso/doillar
 
**The font needs work on Tish's
 
**The key is awesome
 
**"double colour" is good (I don't remember who said that or know what they meant)
 
**the "redbull" font looks best
 
 
 
*Branding
 
**"people love to look at things" --Dan
 
**ACTION ITEM - ron to install countperday on wiki
 
**ACTION ITEM - ron to fix wiki logo
 
 
 
*Hackathon event!
 
**A general event on February 12 @ noon
 
**ACTION ITEM - stef to check for unused office sace
 
**ACTION ITEM - mark to check for room at Red River
 
**If both locations fall through, it'll be at mak's. Definitely location to be announced next meeting.
 
 
 
*Winnipeg Code Camp
 
**Happening February 26
 
**Red River College on Princess
 
**We have our own branded room!
 
**We'll be doing free giveaways
 
 
 
*Bannatyne location
 
**Mike was there, spoke on it...
 
**Has to be rezoned, then occupency permit, then insurance - then good to go!
 
**$600/month + insurance + utilities
 
**There's another location on Gertie as a backup
 
***Similar size, layout, etc
 
**Waiting on governemnt
 
**Prototype space
 
***Area for more expensive material
 
***Huge cash outlay
 
***"decapitation clause" - ie, members take care of stuff
 
***Access for small business
 
***Community access
 
***Reciprocal access for SkullSpace
 
***ACTION ITEM - Ron to write this up for mailing list for comments (so we have it in writing)
 
*ACTION ITEM - Ron to look into mail list archival
 
*Ideas for member projects (requested by Mike)
 
**Password cracking
 
***ACTION ITEM - Ron to email Mike about legalities
 
**arduino
 
**indoor plant growing with arduino
 
**talks/tutorials/workshops (arduino, lockpicking, ethical hacking, etc)
 
**b-sides conference
 
**nmap scripts
 
**etc. (from wiki page [[Projects]])
 
**EM stuff
 
**Faraday cage
 
**First aid
 
**Suggestion: get bins for everybody
 
**Suggestion: look at ways to encourage people to finish projects
 
*Meeting adjourned: 19:06
 
 
 
== January 25th, 2011 - 18:00 @ LO Pub  ==
 
 
 
Members present: Corey, Russ, Ron, Jay, Clark, Mark, Andrew, Fernando, Tim
 
 
 
*Meeting called to order: 18:03
 
*Last week's actions items
 
**ACTION ITEM - Ron to follow up with stef on his items
 
**ACTION ITEM - Ron to follow up with logo designers (Hexbomber, Aaron, Tish, jon, Stef's girlfriend)
 
*Upcoming events
 
**Wednesday, january 26 - .net user group
 
**Thursday, January 27 - Ruby meetup
 
**Thursday, January 27 - "tweet up"
 
**Friday, January 28 - co-op event @ King's Head or Tavern United
 
**Saturday, January 29 - Sunday, January 30 - Room Jam
 
*Articles of Incorporation
 
**They've been approved, we'll have them back soon
 
**ACTION ITEM: Andrew to look at opening the bank account/paypal donation/etc
 
*Possible grants
 
**Mike is meeting w/ Ed from Destination Winnipeg tomorrow, will get us some information
 
***ACTION ITEM: Ron to find out what the deal is and talk about it next meeting
 
**Having a lower ratio of males would help with some grants that require equality
 
***ACTION ITEM: Andrew (or Molly) to talk to female geeks to raise interest
 
*Discussion about power structure going forward
 
**Proposal: People who *do* stuff (bank account, etc) don't get a say in what's done
 
**ACTION ITEM: Mark will look at how other hackerspaces are run and get back to us
 
*Space
 
**We may have access to enter next week (in a limited way, controlled by Mike)
 
**We should be able to get the lease signed in 2-3 weeks, depending on the city/other factors we can't control
 
**We'll have to work together to clean up and sort out a reasonable grand opening date
 
*Members
 
**We need to get a list of people who will commit to paid memberships once we have a space
 
**ACTION ITEM: (assign next week) to start talking to people and finding out who will pay)
 
*Meeting adjourned: 18:41
 
 
 
== January 18th, 2011 - 18:00 @ LO Pub  ==
 
 
 
Members present: Andrew, Ron, Mak, Darcy, Fernando, Jay, Aaron, Molly, Paul, Mark, Martin, Russ, Stef, Burke
 
 
 
*Meeting called to order: 18:00
 
*Logo ideas
 
**Current idea: "SKULL" on top of "SPACE", where the 'E' is the teeth of a key (sketch [http://i.imgur.com/5dB4w.jpg http://i.imgur.com/5dB4w.jpg])
 
**Leanne (from Manitoban) will work on it
 
**Tish is also working on it
 
**Stef asked Jon to try something as well
 
*Financial status
 
**Approximately $43 in the red
 
**Main loss this week was from muffins
 
**Main gain this week was donations from members
 
*Re-cap of the Cupcake Challenge hackathon
 
**Events: cupcake baking, coding, lockpick village, introductions, waffles
 
**Mak needs to live closer
 
**We need to find a space so we don't have to go to Mak's
 
**A dozen cupcakes were mailed to Brighton and one (smushed) to Redmond
 
**Pictures are posted to Flickr ([http://flickr.com/photos/skullspace http://flickr.com/photos/skullspace])
 
**ACTION ITEM: Andrew to write blog on the muffin challenge
 
**Andrew posted a Youtube video ([http://www.youtube.com/watch?v=D_2b1iUvpss http://www.youtube.com/watch?v=D_2b1iUvpss])
 
*Bannatyne location
 
**Initial review of the terms seems reasonable
 
**May potentially lead to shared office space
 
**We should have emergency contacts who live/work downtown (Stef)
 
**Security of equipment - business insurance
 
**Cleanliness will be *very* important
 
**Eye wash station, etc will be needed
 
***To be discussed when we actually have a space
 
*Meetings
 
**We're moving to weekly meetings
 
**Next meeting is Tuesday, January 25, 18:00 @ LO Pub
 
*Winnipeg Code Camp
 
**Free conference at the end of February
 
**4 tracks, 20 sessions
 
**Ron and Mak are speaking for sure, and likely Andrew
 
**ACTION ITEM: Stef to submit a talk
 
**ACTION ITEM: Ron to send abstract of his and Mak's talks
 
*Other events
 
**Secret Handshake - Thursday, January 20, 2011
 
**Ruby User Meetup - Thursday, January 27, 2011
 
**Flash in the Peg - Wednesday, January 19, 2011
 
**ACTION ITEM: Andrew (etc) to infiltrate all local groups
 
*Public Relations
 
**Martin is taking over public relations
 
**Youtube, Twitter, Facebook, flickr, etc
 
**ACTION ITEM: Everybody to infiltrate Reddit Winnipeg
 
**Suggestion for/from Martin: bi-weekly blog update with our current status
 
**Idea from Martin: a small paper slip with a QR code
 
*Finances
 
**If it comes to the point where we can no longer go on, any money (if any) in excess of expenses will not be used for personal profit
 
**None of the founders, nor anybody else in the organization, will personally profit from SkullSpace's income
 
**Re-embursement is not the same as being paid
 
*Events that we host
 
**Free for members, small fee for non-members (ultimately to encourage them to become members)
 
**Once/month, maybe more
 
*Startup funding
 
**ACTION ITEM: Martin to look into startup funding
 
**ACTION ITEM: Ron to find out about Destination Winnipeg (Ed Suzuki)
 
**ACTION ITEM: Stef to find out about Yes Winnipeg
 
**Note: Assiniboine Credit Union might be a potential source for B-sides Winnipeg
 
*Meeting adjourned: 19:04
 
 
 
== January 4th, 2011 - 17:30 @ LO Pub  ==
 
 
 
Members Present: Andrew, Dan, Dave, Mak, Ron, Russ
 
 
 
*Logo
 
**no bones
 
**minimal detail
 
**ability to render as one colour
 
**"SkullSpace" in the logo
 
**not scary
 
**cartoony/cute/anime
 
**skull as one of the letters perhaps (the skull is not the focus of the logo)
 
**one of the S's should have a white fedora on it
 
**book
 
**lock and key
 
**ACTION ITEM: Andrew to get this info into logo designers' hands
 
 
 
*A-zone space
 
**ACTION ITEM&nbsp;: Mak to ask Mark about the space and get response
 
 
 
*Cupcake challenge
 
**January 15th, Saturday
 
**Mak's place
 
 
 
*breachdb
 
**Ron wants to make a statistics site about password breaches
 
**searchable and whatnot
 
**db schema was refined
 
 
 
*Stuff Wishlist
 
**Projector
 
***ACTION ITEM: Ron to be in charge of projector
 
**Chairs
 
**Networking equipment
 
 
 
*Finances
 
**Still ~$200 in debt.
 
 
 
*Members
 
**ACTION ITEM: Ron to make member benefits page
 
**Dues
 
***$40/month
 
***$20/students or low income
 
  
== December 21st, 2010 - 17:30 @ Lo Pub  ==
+
== June 30th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
 +
* Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
 +
** Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
 +
** Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
 +
* Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
 +
* Colin E. had some leads on a donation of synth production gear.
 +
* Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
 +
* Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".
  
Members present: Andrew, Mak, Ron, Russ
+
== May 26th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** Starting to see that drop. Memberships down $60 from last month, which will continue.
 +
** We tend to get a member or two leaving every month or two, so we rely on incoming members.
 +
** Everything else is roughly the same
 +
* 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
 +
* Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.
  
*Signed the articles of incorporation
+
== April 28th, 2020 - 18:00 @ Slack General Channel ==
*Discussion on [[Event ideas]]
+
* 6:03: Ratified last-month's minutes
*Discussion on next event
+
* 6:06: Financials
**December 27th, Ron's place, [http://www.ethicalhacker.net/content/view/344/1/ ethicalhacker xmas challenge]
+
** The net worth is steady, but we will be losing over the next little bit due to member loss.
*Discussion on first official event
+
** Expenses are pretty flat. Income had quite a bit of food and drink.
**March 1st, millennium library
+
** We earned $40.00 from the coffee machine, this month.
**One 30 minute talk on what SkullSpace is all about
+
** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
**Break with snacks
+
** Michael removed members who didn't respond since February and March.
**Another 30 minute talk on open source tools
+
** Michael will pay a coworking fee for using the fancy desks during April.
*Discussion on [[Finances]]
+
** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
*Discussion on maintaining a presence at other groups
+
** A few scenarios:
**asterisk user group
+
*** If literally all money stopped coming in, we'd last about three months.
**ruby meetup
+
*** If only our PAD amounts were still coming in, we'd last about six months.
**MUUG
+
*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
**secrethandshake
+
* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
**.Net meetup
+
* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
**2600 meetup
+
** No events, yet, and use space sparingly.
*Action Items:  
+
* 6:40: Need for an IRC bot set up for slack.
**Andrew
+
* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
***Talk to tish re: logo design
+
** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
***File articles of incorporation
+
** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
**Ron
+
* 6:56: Thor streamed his movie night. The same might happen next month.
***Set up mailing list
 
***Find out when next ruby meetup is  
 
***Reserve and book 40 person room at library for March 1st if possible
 
**Mak
 
***Get pricing on business cards
 
***Create facebook account
 
  
== December 7th, 2010 - 17:30 @ Lo Pub  ==
+
== March 31st, 2020 - 18:00 @ Slack General Channel ==
 +
* Introductions
 +
* Last minutes
 +
* Financials
 +
** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
 +
** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
 +
** Net worth is holding pretty steady, all things considered.
 +
** We outlaid some expenses to get groceries and the like.
 +
** Our drink and snack income were fairly high, so thank you to Nate for restocking that.
 +
** Membership is holding steady for now.
 +
** I didn't collect enough over-dues.
 +
* Stuff
 +
** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
 +
** The half-taken-apart TV is Edwin's.
 +
** The whole place has pretty much been in stasis
 +
* COVID-19
 +
** We're trying to reduce the number of people in the space. So far there have never been more than about six.
 +
** We just reached 100 cases of the disease in Manitoba.
 +
** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
 +
** “I can’t go out, I’m washing my hands tonight”
 +
** We're not locking the space down, but we are urging members to stay home.
 +
** The ‘modular petting zoo’ is cancelled until further notice.
 +
** Gatherings of up to 10 people should still be fine.
 +
** We updated the front page of the website with a message.
 +
** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
  
Members present: Andrew, Mak, Stef, Ron, Russ
+
== February 25th, 2020 - 18:00 @ 200-374 Donald ==
 +
* Started 6:00pm
 +
* Attendance was taken
 +
* We have quorum. 15 people in attendance, two proxy
 +
* 6:04: Year in review
 +
** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
 +
** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
 +
** Earned $1,500 for the first and $1,700 on the second.
 +
** Year-over-year we're doing quite well as far as earnings
 +
** Presented cashflow, income and expenses from the past 12 months
 +
** Donations for the tech club $500
 +
** Helga's donation for our help
 +
* 6:10: Membership count is currently at 58. Down from 60 last AGM.
 +
* 6:15: Discussing net worth, how we track what people owe us
 +
* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
 +
** We checked the property value and it was under $400,000. Could we buy the building?
 +
** We should offer to renew early?
 +
* 6:20: Revisiting year in review:
 +
** Tech club occurred in October and November which taught electronics on three separate events.
 +
*** Arduino session, intro to 3D printing, Arduino 7 segment display
 +
*** 15 kids aged ten to sixteen came out.
 +
*** Funding from the city
 +
*** Super success!
 +
** MGUG events held at least five evenings.
 +
** YIMBY events held ten meetings.
 +
** First Fridays have happened.
 +
** Movie nights have been a grand success.
 +
** Helped local artist realize their "Shimmer" exhibit
 +
** Carl (CNC machine can cut metal things now and is much quieter)
 +
** Began building out an office-like space with the earnings from the first social
 +
*** Two 4K monitors and desks
 +
*** Built a wall
 +
* 6:30: Discussions about wall building
 +
* 6:33: Final notes
 +
** Thor: Participation is important, letting other members have a try
 +
** Brad: It was a good experience. Recommend it to build a higher profile
 +
* 6:36: New board decided without a vote.
 +
** Chris Johnson
 +
** Kyle Martin
 +
** Mark Campbell
 +
** Michael Kozakewich
 +
** Nate Wild
 +
* Action item:
 +
** 3D print something for the tech club contributors
 +
** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.
  
*Discussion on [[Physical space requirements]]
+
== January 28, 2020 - 18:00 @ 200-374 Donald ==
*Discussion on [[Event ideas]]
+
* No introductions needed
*Discussion on stuff [[Wishlist]]
+
* Previous minutes
*Discussion on [[Finances]]
+
* Financial
 +
** NYE Social boosted it a bunch
 +
** We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
 +
** Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
 +
* NYE Social:
 +
** Got too much alcohol
 +
** Managed to return most of that
 +
** In the end we made about $1400, so it was a success
 +
** More than half our guests used EventBrite
 +
** We keep on underpricing drinks
 +
** The downstairs has been leased, so we can't throw any more of this type of social
 +
*** Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
 +
* AGM soon
 +
** Any bylaws or such need to be in by February 4th.

Latest revision as of 05:29, 3 March 2023


This page serves as the index for SkullSpace meeting minutes.

Contents

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


September 2020 and beyond

We ended up losing track of the notes that were left in Slack, and now Discord. If you'd like to find the notes for a specific month but you cannot access those platforms, let someone else (or the board) know and we'll try to copy those notes here.

If you have some time and want to help with that, please go through September 2020 and onward, compiling notes from each meeting and recording them here.

February 28th, 2023 - 18:00 @ 200-374 Donald

  • We achieved quorum
  • Year in review:
    • Finally back in force after being on break since 2020.
    • We got a whole whack of really old augmented-reality headsets. Most seem to be running an old version of Android. Neat!
    • There was a burglary into one of the higher floors, and our footage was able to confirm that someone left the building with another tenant's bike.
    • We ground the hinges off the door to regain entry after there were errors in the fob system. It may have been a case of loose wiring. The new fire-safetied door has a keyhole for emergencies.
    • We upgraded various computer system. The fob and camera management computer was toast, so we updated the hardware and the software platform. We also got our hands on a new server with many GBs of RAM.
    • We started meeting on Discord.
    • We started hosting events on the first Friday of each month again.
    • Finally got our occupancy permit, after more than ten years in the space. We can hold events now.
  • Voting for 2023 board.
    • We had 5 candidates, so the board was acclaimed:
      • Edwin Amsler
      • Michael Kozakewich
      • Thor Robinson
      • Mark Campbell
      • Justin Labrie
    • We held a mock election for any two of Pirates, Clowns, and Ninjas. The winners were Pirates and Ninjas.
  • Financial report
    • We've climbed slowly from dangerous levels back up to an acceptable amount.
    • This was because we got a massive cut in rent, and we've been allowed to set our rent quarterly based on what we can handle.
    • At the moment, our trajectory is very flat, maybe trending downward slightly.
    • As we gain members, that'll increase. Then we'll increase our rent to flatten it again. That'll continue until we're back to our 2019 level of membership and our 2019 level of rent.
    • Everything else is pretty normal.
  • Other news
    • Movie nights are still happening. Next is March 17th.
    • HAX is coming up! We're announcing a list of presenters on Friday, and HAX itself is coming up on March 31st.

January 31st, 2023 - 18:00 @ Slack General Channel

December 27th, 2022 - 18:00 @ Slack General Channel

November 29th, 2022 - 18:00 @ Slack General Channel

October 25th, 2022 - 18:00 @ Slack General Channel

September 27th, 2022 - 18:00 @ Slack General Channel

August 30th, 2022 - 18:00 @ Slack General Channel

July 26th, 2022 - 18:00 @ Slack General Channel

June 28th, 2022 - 18:00 @ Slack General Channel

May 31st, 2022 - 18:00 @ Slack General Channel

April 26th, 2022 - 18:00 @ Slack General Channel

March 29th, 2022 - 18:00 @ Slack General Channel

February 22nd, 2022 - 18:00 @ Slack General Channel

January 25th, 2022 - 18:00 @ Slack General Channel

December 28th, 2021 - 18:00 @ Slack General Channel

November 30th, 2021 - 18:00 @ Slack General Channel

October 26th, 2021 - 18:00 @ Slack General Channel

September 28th, 2021 - 18:00 @ Slack General Channel

August 31st, 2021 - 18:00 @ Slack General Channel

July 27th, 2021 - 18:00 @ Slack General Channel

June 29th, 2021 - 18:00 @ Slack General Channel

May 25th, 2021 - 18:00 @ Slack General Channel

April 27th, 2021 - 18:00 @ Slack General Channel

March 30th, 2021 - 18:00 @ Slack General Channel

February 23rd, 2021 - 18:00 @ Slack General Channel

  • Got quorum.
  • Year in review:
    • This is our 12th online meeting.
    • We mourned Chris Johnson's passing in June.
    • Thank you to Thor for holding his movie nights.
    • Edwin bought us some new tools, third hands, and soldering irons.
    • We had the online Hax event in October.
    • About three pop-in hackathons.
  • Voting for 2021 board.
    • We had 5 candidates, so the board was acclaimed:
    • Edwin Amsler
    • Michael Kozakewich
    • Thor Robinson
    • Pietra Shirley
    • Kyle Martin
  • Discussions on whether we can set up a budget for our electricity bill. Either through Hydro our do it ourselves.
    • Not really necessary, really.
  • Snack donations haven't been accounted for, but we don't expect much given the lack of attendance.
  • Bitcoin endowment fund it's at 0.51687800 of a bitcoin.
  • Question was asked when we would be out of money. The estimate is approximately 12 months.
  • Concerns were raised about abuse of membership signup process where a member could cancel/renew their membership based on the weather.
    • Putting one's membership on hold at a gym, for example, is usually limited to once per year
  • Raised that we'd like to have a new rave once vaccinations are in order and we're allowed to assemble.
    • Get occupancy permit
      • Probably need railing on back steps up to fire escape.
    • Get licensed as a live music venue which allows us to run events when we'd want. (LGCA)
    • Expecting to try this around the end of the summer.
    • Ben has offered to run through this process.
    • There would be a license cost of $500-$1000 per year versus $150-$200 per event and adds the requirement of 4 weeks advance notice. Considered a reasonable investment.
    • The donation method of fundraising via livestreams has proven successful, provided a coordinated presentation and well marketed donation initiative
    • We're pending further information from the government before re-opening for usual events and gatherings.
    • Province sets the public health laws and guidelines
  • Meeting ended at 6:56 PM.

(We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)

January 26th, 2021 - 18:00 @ Slack General Channel

December 29th, 2020 - 18:00 @ Slack General Channel

November 24th, 2020 - 18:00 @ Slack General Channel

October 27th, 2020 - 18:00 @ Slack General Channel

September 29th, 2020 - 18:00 @ Slack General Channel

August 25th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • We managed to get a rent reduction of 20% for the year.
    • We finally got the new directors added to our bank account
    • Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
    • We appreciate any extra donations!
    • Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
    • We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
  • We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
  • Mark J is planning another Hax festival on October 17th.
    • Virtual event, live sessions, no pre-bake.
    • Payment offered for each half-hour session.
  • Edwin is now a director. Pirates won the mock vote against Ninjas.
  • September's movie stream: "Fantastic Voyage" and "Innerspace"
    • It was postponed from last month.

July 28th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • June wasn't super bad. July is super bad.
    • We're losing members at about our usual rate, but we aren't replenishing them with new members.
    • We got a bonus from some old gift card funds. (Remember FundScrip?)
    • We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
    • We're looking into the emergency rent reduction stuff
    • It seems like we're supposed to be surviving through our members' CERB payments.
  • We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
  • Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
  • We should collect impact statements from all the participants of our TEC workshops.
  • We updated our website with more COVID-19 info.
  • The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
  • Events
    • Online board game night next Tuesday (Aug 4) at 6:00.
    • August's movie stream: "Fantastic Voyage" and "Innerspace".

June 30th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
  • Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
    • Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
    • Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
  • Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
  • Colin E. had some leads on a donation of synth production gear.
  • Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
  • Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".

May 26th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • Starting to see that drop. Memberships down $60 from last month, which will continue.
    • We tend to get a member or two leaving every month or two, so we rely on incoming members.
    • Everything else is roughly the same
  • 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
  • Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.

April 28th, 2020 - 18:00 @ Slack General Channel

  • 6:03: Ratified last-month's minutes
  • 6:06: Financials
    • The net worth is steady, but we will be losing over the next little bit due to member loss.
    • Expenses are pretty flat. Income had quite a bit of food and drink.
    • We earned $40.00 from the coffee machine, this month.
    • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
    • Michael removed members who didn't respond since February and March.
    • Michael will pay a coworking fee for using the fancy desks during April.
    • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
    • A few scenarios:
      • If literally all money stopped coming in, we'd last about three months.
      • If only our PAD amounts were still coming in, we'd last about six months.
      • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
  • 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
  • 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
    • No events, yet, and use space sparingly.
  • 6:40: Need for an IRC bot set up for slack.
  • 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
    • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
    • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
  • 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

  • Introductions
  • Last minutes
  • Financials
    • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
    • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
    • Net worth is holding pretty steady, all things considered.
    • We outlaid some expenses to get groceries and the like.
    • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
    • Membership is holding steady for now.
    • I didn't collect enough over-dues.
  • Stuff
    • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
    • The half-taken-apart TV is Edwin's.
    • The whole place has pretty much been in stasis
  • COVID-19
    • We're trying to reduce the number of people in the space. So far there have never been more than about six.
    • We just reached 100 cases of the disease in Manitoba.
    • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
    • “I can’t go out, I’m washing my hands tonight”
    • We're not locking the space down, but we are urging members to stay home.
    • The ‘modular petting zoo’ is cancelled until further notice.
    • Gatherings of up to 10 people should still be fine.
    • We updated the front page of the website with a message.
    • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.

February 25th, 2020 - 18:00 @ 200-374 Donald

  • Started 6:00pm
  • Attendance was taken
  • We have quorum. 15 people in attendance, two proxy
  • 6:04: Year in review
    • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
    • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
    • Earned $1,500 for the first and $1,700 on the second.
    • Year-over-year we're doing quite well as far as earnings
    • Presented cashflow, income and expenses from the past 12 months
    • Donations for the tech club $500
    • Helga's donation for our help
  • 6:10: Membership count is currently at 58. Down from 60 last AGM.
  • 6:15: Discussing net worth, how we track what people owe us
  • 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
    • We checked the property value and it was under $400,000. Could we buy the building?
    • We should offer to renew early?
  • 6:20: Revisiting year in review:
    • Tech club occurred in October and November which taught electronics on three separate events.
      • Arduino session, intro to 3D printing, Arduino 7 segment display
      • 15 kids aged ten to sixteen came out.
      • Funding from the city
      • Super success!
    • MGUG events held at least five evenings.
    • YIMBY events held ten meetings.
    • First Fridays have happened.
    • Movie nights have been a grand success.
    • Helped local artist realize their "Shimmer" exhibit
    • Carl (CNC machine can cut metal things now and is much quieter)
    • Began building out an office-like space with the earnings from the first social
      • Two 4K monitors and desks
      • Built a wall
  • 6:30: Discussions about wall building
  • 6:33: Final notes
    • Thor: Participation is important, letting other members have a try
    • Brad: It was a good experience. Recommend it to build a higher profile
  • 6:36: New board decided without a vote.
    • Chris Johnson
    • Kyle Martin
    • Mark Campbell
    • Michael Kozakewich
    • Nate Wild
  • Action item:
    • 3D print something for the tech club contributors
    • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

  • No introductions needed
  • Previous minutes
  • Financial
    • NYE Social boosted it a bunch
    • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
    • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
  • NYE Social:
    • Got too much alcohol
    • Managed to return most of that
    • In the end we made about $1400, so it was a success
    • More than half our guests used EventBrite
    • We keep on underpricing drinks
    • The downstairs has been leased, so we can't throw any more of this type of social
      • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
  • AGM soon
    • Any bylaws or such need to be in by February 4th.