Difference between revisions of "Meeting notes"

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2011 meetings are at [[Meeting_notes\2011]] while 2010 is at [[Meeting_notes\2010]]
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[[Category:Meeting notes]]
  
== June 26th, 2012 - 18:00 @ 125 Adelaide ==
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This page serves as the index for SkullSpace meeting minutes.
  
Members present: Mark C, Jay, Rylaan, Courtney, Clinton, ysarro, CStanners, Th0r, ric, adrian, (?), stef, marcel, mark j, A.Michael, kenny, craig
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== Minutes from previous years ==
  
Finances
+
[[Meeting_notes (2019)]]
- We've blown the reno budget - still have some money for supplies & the $100 handout
 
- Donate money to renos, says Absent Gorgeous Mike
 
- Please be very careful with the budget, says our esteemed and worthy treasurer
 
  
No one knows what's going on with the electrical
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[[Meeting_notes (2018)]]
  
Project ideas
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[[Meeting_notes (2017)]]
- Rylaan posted an idea on the wiki
 
  
Any fundraising ideas?
+
[[Meeting_notes (2016)]]
- Bring your computer, we'll fix it
 
-- Do it on a day when Memory Express is open so that we can buy replacement parts
 
- Slushies...
 
  
Keep the place clean, dammit!
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[[Meeting_notes (2015)]]
  
Project voting
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[[Meeting_notes (2014)]]
- Quadcopter
 
-- needs $$$ radio gear
 
-- requires $200 in total more for completion
 
- Beer
 
-- needs $$$ for ingredients
 
-- requires $100 in total more for completion
 
  
Quadcopter wins with 10 votes and Beer loses with 2 votes
+
[[Meeting_notes (2013)]]
  
== June 19th, 2012 - 18:00 @ 125 Adelaide ==
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[[Meeting_notes (2012)]]
  
* Courtney wasn't there, did anyone take notes?
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[[Meeting_notes (2011)]]
  
== June 12, 2012 - 18:00 @ 125 Adelaide ==
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[[Meeting_notes (2010)]]
  
Members Present: Courtney, Stef, Kyle, Thor, Ron, Jay, Clinton, Marcel, G Mike, Mike L, Justin, Ric, Mark J, Colin 0, Colin 2, Rylaan, Siu, Alex
 
  
Finances
+
== September 2020 and beyond ==
* Jay to pay insurance
+
We ended up losing track of the notes that were left in Slack, and now Discord. If you'd like to find the notes for a specific month but you cannot access those platforms, let someone else (or the board) know and we'll try to copy those notes here.
* We have no reno money
 
* Made $630 gross on drinks, food
 
** $300ish profit
 
  
Renos
+
If you have some time and want to help with that, please go through September 2020 and onward, compiling notes from each meeting and recording them here.
* Need to remove the stuff in storage
 
* Walls 90% done
 
* Electrical
 
* Need A/C
 
* We need to give notice for the stuff in the workroom
 
* Table of Doom to be emptied  on Saturday
 
  
== June 5, 2012 ==
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== February 28th, 2023 - 18:00 @ 200-374 Donald ==
Meeting cancelled, it was unneeded as we had [http://www.youtube.com/watch?v=CU69z6N4R88 http://www.youtube.com/watch?v=CU69z6N4R88]
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* We achieved quorum
 +
* Year in review:
 +
** Finally back in force after being on break since 2020.
 +
** We got a whole whack of really old augmented-reality headsets. Most seem to be running an old version of Android. Neat!
 +
** There was a burglary into one of the higher floors, and our footage was able to confirm that someone left the building with another tenant's bike.
 +
** We ground the hinges off the door to regain entry after there were errors in the fob system. It may have been a case of loose wiring. The new fire-safetied door has a keyhole for emergencies.
 +
** We upgraded various computer system. The fob and camera management computer was toast, so we updated the hardware and the software platform. We also got our hands on a new server with many GBs of RAM.
 +
** We started meeting on Discord.
 +
** We started hosting events on the first Friday of each month again.
 +
** Finally got our occupancy permit, after more than ten years in the space. We can hold events now.
 +
* Voting for 2023 board.
 +
** We had 5 candidates, so the board was acclaimed:
 +
*** Edwin Amsler
 +
*** Michael Kozakewich
 +
*** Thor Robinson
 +
*** Mark Campbell
 +
*** Justin Labrie
 +
** We held a mock election for any two of Pirates, Clowns, and Ninjas. The winners were Pirates and Ninjas.
 +
* Financial report
 +
** We've climbed slowly from dangerous levels back up to an acceptable amount.
 +
** This was because we got a massive cut in rent, and we've been allowed to set our rent quarterly based on what we can handle.
 +
** At the moment, our trajectory is very flat, maybe trending downward slightly.
 +
** As we gain members, that'll increase. Then we'll increase our rent to flatten it again. That'll continue until we're back to our 2019 level of membership and our 2019 level of rent.
 +
** Everything else is pretty normal.
 +
* Other news
 +
** Movie nights are still happening. Next is March 17th.
 +
** HAX is coming up! We're announcing a list of presenters on Friday, and HAX itself is coming up on March 31st.
  
== May 29, 2012 - 18:00 @ 125 Adelaide ==
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== January 31st, 2023 - 18:00 @ Slack General Channel ==
  
Members Present: Courtney, Craig, Chris, Jay, Colin 0, Ron, Adrian, Junjie, Thor, A. Michael, G. Mike, Scottie, Ric, Siu, Rylaan, Stef 1, Mark J, Colin 2, Clinton
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== December 27th, 2022 - 18:00 @ Slack General Channel ==
 +
== November 29th, 2022 - 18:00 @ Slack General Channel ==
 +
== October 25th, 2022 - 18:00 @ Slack General Channel ==
 +
== September 27th, 2022 - 18:00 @ Slack General Channel ==
 +
== August 30th, 2022 - 18:00 @ Slack General Channel ==
 +
== July 26th, 2022 - 18:00 @ Slack General Channel ==
 +
== June 28th, 2022 - 18:00 @ Slack General Channel ==
 +
== May 31st, 2022 - 18:00 @ Slack General Channel ==
 +
== April 26th, 2022 - 18:00 @ Slack General Channel ==
 +
== March 29th, 2022 - 18:00 @ Slack General Channel ==
 +
== February 22nd, 2022 - 18:00 @ Slack General Channel ==
 +
== January 25th, 2022 - 18:00 @ Slack General Channel ==
  
Guests
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== December 28th, 2021 - 18:00 @ Slack General Channel ==
* will be required to sign in (touchscreen)
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== November 30th, 2021 - 18:00 @ Slack General Channel ==
* members are responsible for their guests
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== October 26th, 2021 - 18:00 @ Slack General Channel ==
* guests are not allowed in the workshop
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== September 28th, 2021 - 18:00 @ Slack General Channel ==
* Siu and Stef 1 to work on a waiver for guests
+
== August 31st, 2021 - 18:00 @ Slack General Channel ==
* No animals except service animals
+
== July 27th, 2021 - 18:00 @ Slack General Channel ==
 +
== June 29th, 2021 - 18:00 @ Slack General Channel ==
 +
== May 25th, 2021 - 18:00 @ Slack General Channel ==
 +
== April 27th, 2021 - 18:00 @ Slack General Channel ==
 +
== March 30th, 2021 - 18:00 @ Slack General Channel ==
  
Renos
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== February 23rd, 2021 - 18:00 @ Slack General Channel ==
* To be put on the mailing list ask Ron
+
* Got quorum.
* Inspection went well
+
* Year in review:
* Pyrene added more extinguishers
+
** This is our 12th online meeting.
* Meeting Saturday and Sunday to do walls and electrical
+
** We mourned Chris Johnson's passing in June.
 +
** Thank you to Thor for holding his movie nights.
 +
** Edwin bought us some new tools, third hands, and soldering irons.
 +
** We had the online Hax event in October.
 +
** About three pop-in hackathons.
 +
* Voting for 2021 board.
 +
** We had 5 candidates, so the board was acclaimed:
 +
** Edwin Amsler
 +
** Michael Kozakewich
 +
** Thor Robinson
 +
** Pietra Shirley
 +
** Kyle Martin
 +
* Discussions on whether we can set up a budget for our electricity bill. Either through Hydro our do it ourselves.
 +
** Not really necessary, really.
 +
* Snack donations haven't been accounted for, but we don't expect much given the lack of attendance.
 +
* Bitcoin endowment fund it's at 0.51687800 of a bitcoin.
 +
** https://blockchain.info/address/35RRPxpKJARa2SrLVpXieRQdQtv2947kMx
 +
* Question was asked when we would be out of money. The estimate is approximately 12 months.
 +
* Concerns were raised about abuse of membership signup process where a member could cancel/renew their membership based on the weather.
 +
** Putting one's membership on hold at a gym, for example, is usually limited to once per year
 +
* Raised that we'd like to have a new rave once vaccinations are in order and we're allowed to assemble.
 +
** Get occupancy permit
 +
*** Probably need railing on back steps up to fire escape.
 +
** Get licensed as a live music venue which allows us to run events when we'd want. (LGCA)
 +
** Expecting to try this around the end of the summer.
 +
** Ben has offered to run through this process.
 +
** There would be a license cost of $500-$1000 per year versus $150-$200 per event and adds the requirement of 4 weeks advance notice. Considered a reasonable investment.
 +
** The donation method of fundraising via livestreams has proven successful, provided a coordinated presentation and well marketed donation initiative
 +
** We're pending further information from the government before re-opening for usual events and gatherings.
 +
** Province sets the public health laws and guidelines
 +
* Meeting ended at 6:56 PM.
  
Projects
+
(We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)
* no more saving the money
 
  
Vote results
+
== January 26th, 2021 - 18:00 @ Slack General Channel ==
* Bylaw 5: yes
+
== December 29th, 2020 - 18:00 @ Slack General Channel ==
* Bylaw 6: no
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== November 24th, 2020 - 18:00 @ Slack General Channel ==
* Bylaw 7: rescinded
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== October 27th, 2020 - 18:00 @ Slack General Channel ==
* Policy change: Yes
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== September 29th, 2020 - 18:00 @ Slack General Channel ==
* Projects: hydroponics, quadrocopter, SkullSpace beer, VM server
 
  
== May 22, 2012 - 18:00 @ 125 Adelaide ==
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== August 25th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** We managed to get a rent reduction of 20% for the year.
 +
** We finally got the new directors added to our bank account
 +
** Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
 +
** We appreciate any extra donations!
 +
** Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
 +
** We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
 +
* We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
 +
* Mark J is planning another Hax festival on October 17th.
 +
** Virtual event, live sessions, no pre-bake.
 +
** Payment offered for each half-hour session.
 +
* Edwin is now a director. Pirates won the mock vote against Ninjas.
 +
* September's movie stream: "Fantastic Voyage" and "Innerspace"
 +
** It was postponed from last month.
  
Members Present: Courtney, Thor, G. Mike, Mike L, Jay, Ron, Stef 1, Marcel, Clinton, Jeremy, Stef 0, Chris, Ric, Alex, Mark J, Colin 2, Siu, Colin 0, A Michael, Justin
+
== July 28th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** June wasn't super bad. July is super bad.
 +
** We're losing members at about our usual rate, but we aren't replenishing them with new members.
 +
** We got a bonus from some old gift card funds. (Remember FundScrip?)
 +
** We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
 +
** We're looking into the emergency rent reduction stuff
 +
** It seems like we're supposed to be surviving through our members' CERB payments.
 +
* We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
 +
* Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
 +
* We should collect impact statements from all the participants of our TEC workshops.
 +
* We updated our website with more COVID-19 info.
 +
* The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
 +
* Events
 +
** Online board game night next Tuesday (Aug 4) at 6:00.
 +
** August's movie stream: "Fantastic Voyage" and "Innerspace".
  
Finances
+
== June 30th, 2020 - 18:00 @ Slack General Channel ==
* Low on reno money $157
+
* Financials
 +
** It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
 +
* Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
 +
** Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
 +
** Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
 +
* Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
 +
* Colin E. had some leads on a donation of synth production gear.
 +
* Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
 +
* Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".
  
Renos
+
== May 26th, 2020 - 18:00 @ Slack General Channel ==
*all electrical fixed
+
* Financials
* High Speed Crow is going to do an electrical inspection
+
** Starting to see that drop. Memberships down $60 from last month, which will continue.
* Reno day Saturday 10am -10pm
+
** We tend to get a member or two leaving every month or two, so we rely on incoming members.
** will add lights and walls
+
** Everything else is roughly the same
* A/C needed
+
* 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
 +
* Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.
  
Policy
+
== April 28th, 2020 - 18:00 @ Slack General Channel ==
* Vote next week
+
* 6:03: Ratified last-month's minutes
 +
* 6:06: Financials
 +
** The net worth is steady, but we will be losing over the next little bit due to member loss.
 +
** Expenses are pretty flat. Income had quite a bit of food and drink.
 +
** We earned $40.00 from the coffee machine, this month.
 +
** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
 +
** Michael removed members who didn't respond since February and March.
 +
** Michael will pay a coworking fee for using the fancy desks during April.
 +
** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
 +
** A few scenarios:
 +
*** If literally all money stopped coming in, we'd last about three months.
 +
*** If only our PAD amounts were still coming in, we'd last about six months.
 +
*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
 +
* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
 +
* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
 +
**  No events, yet, and use space sparingly.
 +
* 6:40: Need for an IRC bot set up for slack.
 +
* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
 +
** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
 +
** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
 +
* 6:56: Thor streamed his movie night. The same might happen next month.
  
VM Server
+
== March 31st, 2020 - 18:00 @ Slack General Channel ==
* anyone can get an account
+
* Introductions
* info on wiki
+
* Last minutes
* ask Mark Jenkins
+
* Financials
 +
** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
 +
** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
 +
** Net worth is holding pretty steady, all things considered.
 +
** We outlaid some expenses to get groceries and the like.
 +
** Our drink and snack income were fairly high, so thank you to Nate for restocking that.
 +
** Membership is holding steady for now.
 +
** I didn't collect enough over-dues.
 +
* Stuff
 +
** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
 +
** The half-taken-apart TV is Edwin's.
 +
** The whole place has pretty much been in stasis
 +
* COVID-19
 +
** We're trying to reduce the number of people in the space. So far there have never been more than about six.
 +
** We just reached 100 cases of the disease in Manitoba.
 +
** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
 +
** “I can’t go out, I’m washing my hands tonight”
 +
** We're not locking the space down, but we are urging members to stay home.
 +
** The ‘modular petting zoo’ is cancelled until further notice.
 +
** Gatherings of up to 10 people should still be fine.
 +
** We updated the front page of the website with a message.
 +
** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
  
Ents machines
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== February 25th, 2020 - 18:00 @ 200-374 Donald ==
* to be used in a cluster
+
* Started 6:00pm
* in lua
+
* Attendance was taken
* on git hub
+
* We have quorum. 15 people in attendance, two proxy
* NOT FOR PRIMES!
+
* 6:04: Year in review
 +
** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
 +
** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
 +
** Earned $1,500 for the first and $1,700 on the second.
 +
** Year-over-year we're doing quite well as far as earnings
 +
** Presented cashflow, income and expenses from the past 12 months
 +
** Donations for the tech club $500
 +
** Helga's donation for our help
 +
* 6:10: Membership count is currently at 58. Down from 60 last AGM.
 +
* 6:15: Discussing net worth, how we track what people owe us
 +
* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
 +
** We checked the property value and it was under $400,000. Could we buy the building?
 +
** We should offer to renew early?
 +
* 6:20: Revisiting year in review:
 +
** Tech club occurred in October and November which taught electronics on three separate events.
 +
*** Arduino session, intro to 3D printing, Arduino 7 segment display
 +
*** 15 kids aged ten to sixteen came out.
 +
*** Funding from the city
 +
*** Super success!
 +
** MGUG events held at least five evenings.
 +
** YIMBY events held ten meetings.
 +
** First Fridays have happened.
 +
** Movie nights have been a grand success.
 +
** Helped local artist realize their "Shimmer" exhibit
 +
** Carl (CNC machine can cut metal things now and is much quieter)
 +
** Began building out an office-like space with the earnings from the first social
 +
*** Two 4K monitors and desks
 +
*** Built a wall
 +
* 6:30: Discussions about wall building
 +
* 6:33: Final notes
 +
** Thor: Participation is important, letting other members have a try
 +
** Brad: It was a good experience. Recommend it to build a higher profile
 +
* 6:36: New board decided without a vote.
 +
** Chris Johnson
 +
** Kyle Martin
 +
** Mark Campbell
 +
** Michael Kozakewich
 +
** Nate Wild
 +
* Action item:
 +
** 3D print something for the tech club contributors
 +
** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.
  
Closing procedure
+
== January 28, 2020 - 18:00 @ 200-374 Donald ==
* If you are leaving and there are people in the space you don't know, ask to see there fobs to ensure they are members
+
* No introductions needed
 
+
* Previous minutes
== May 15, 2012 - 18:00 @ 125 Adelaide ==
+
* Financial
The meeting of mystery!
+
** NYE Social boosted it a bunch
 
+
** We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
== May 8, 2012 - 18:00 @ 125 Adelaide ==
+
** Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
 
+
* NYE Social:
Members Present: Courtney, Jay, Dave, Jason, G. Mike, Ron, Marcel, Colin 0, Jeremy, Stef 1, A. Michael, Chris, Justin, Mark J, Ric, Siu, Mark C, Colin 2, Alex
+
** Got too much alcohol
 
+
** Managed to return most of that
Finances
+
** In the end we made about $1400, so it was a success
* We spent $280 on renos
+
** More than half our guests used EventBrite
 
+
** We keep on underpricing drinks
Renos
+
** The downstairs has been leased, so we can't throw any more of this type of social
* Pyrene came and mounted extinguishers
+
*** Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
* Carpet glued down
+
* AGM soon
* AV stuff in lounge is organized (don't mess around with it)
+
** Any bylaws or such need to be in by February 4th.
* Next reno day is Saturday 10am-10pm
 
** Will be putting up another wall
 
 
 
Awesome Foundation
 
* Needs a few more members
 
 
 
Network stuff
 
* I don't know what I was writing so its probably inaccurate feel free to correct it
 
* We could build a cluster system for everyone
 
* or we could consolidate everything into a VM server
 
* there could be potential heat and power problems
 
* "Prime hunting is a waste of time." - Alex Weber
 
 
 
== May 1, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Jay, G Mike, Chris, Craig, A Michael, Ric, Thor, Shawn, Justin, Ron, Siu, Mark C, Dave, Phoul, Colin 0
 
 
 
Finances
 
* We have $300 to spend on projects
 
 
 
Renos
 
* We have doors
 
* Need more walls
 
* Next reno day is Saturday at noon
 
** There will be a temporary server shutdown
 
 
 
Card Access
 
* Need better strikes
 
* Need fire alarm for Assent Works door in lounge
 
 
 
Fridge
 
* Siu spent $25 on parts to try and fix it
 
 
 
Books
 
* Justin and Thor brought books
 
 
 
Garden
 
* Is Alive
 
* Expansion planned
 
 
 
Touchscreen
 
* on hold
 
 
 
Defon
 
* If you're going talk to Ron
 
 
 
Cleaning
 
* Clinton is back
 
* Recycle cans only
 
** A can crusher is in the kitchen
 
 
 
Votes
 
* We like the new method
 
* We will have a cut off day for adding projects
 
* You can vote ahead of time by using a proxy
 
* We need to spend the money
 
** Removing the hold the money until next month was discussed
 
 
 
Bylaw Amendments
 
* #5 No illegal activity
 
* #6 Eliminate board titles
 
 
 
Acceptable use policy/ Disciplinary Action Strike Force
 
* To meet May 8th after the meeting
 
* So far its Courtney, G.Mike, Dave, Siu and Colin
 
 
 
Hackathon
 
* We want talks
 
* We want interactive activities
 
 
 
== April 24, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Ron, Jay, Mak, Shawn, Kenny, Marcel, Jeremy, Colin 0, Colin 2, Justin, Chris, Jason, G. Mike, Thor, Ben, Clinton, Ric, Mark J, A. Michael, Siu, Alex
 
 
 
Finances
 
* Project Fund $200
 
* Promotional $240
 
* Renos $590
 
* Tools $255 (Justin bought some tools)
 
 
 
Renos
 
* Saturday at 10am
 
* Will finish the walls that were started
 
* Rearrange the server room  (if Colin 0 is there)
 
 
 
Card Access
 
* Need more detectors for the elevator
 
* Card access has been added to the server room and classroom
 
** They may not work yet
 
 
 
Projects
 
* We have $200 to spend this month
 
 
 
Books
 
* We have 17/100ish of the scifi books
 
 
 
Garden
 
* Alive
 
 
 
Recording Meetings
 
* Kenny brought a camera
 
 
 
Touch Screen
 
* They both work
 
* One should be used to host a webpage
 
 
 
Defcon
 
* Who is going?
 
 
 
Social Networks
 
* If anyone wants to help run our Twitter, Facebook, Vimeo etc contact Ron to get the password
 
 
 
Fobs
 
* Please give back your old keys if you have a fob
 
* An extra key will be kept in the lock box for emergencies
 
 
 
Cleaning
 
* Clinton is able to resume his duties
 
* Dave may be able to help him
 
 
 
Pets
 
* No pets are allowed in the space
 
* If you see one you must ask the owner to remove it
 
 
 
Voting
 
* [http://www.skullspace.ca/wiki/index.php/Bylaw_amendment_3 Bylaw amendment 3] passes (to remove Secretary position from the board, and add Project Coordinator)
 
* [http://www.skullspace.ca/wiki/index.php/Bylaw_amendment_4 Bylaw amendment 4] does not pass (to change the process of handling applicants for members when existing members object)
 
* Project fund has increased to $300
 
 
 
Computer Policy
 
* A member has been discovered to be downloading pornography in the space
 
** If you are aware of any incidents similar to this happening in the future please report it to a board member ASAP
 
* We discussed the creation of individual logins for the SkullSpace computers and to use of the network
 
* Use of SkullSpace computers to view/download illegal content, porn, hate etc. is not generally considered to be acceptable and actions may be taken against offenders to revoke their memberships (see [http://www.skullspace.ca/wiki/index.php/Bylaw_amendment_5 Bylaw amendment 5])
 
* Courtney is heading up a strike force to determine what acceptable computer use is at Skullspace
 
 
 
== April 17, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Mark J, Thor, Ron, Marcel, G. Mike, Jay, Courtney, Justin, A. Michael, Adrian, Clinton, Ric, Mike L,, Colin 0, Robin, Mark, Siu, Alex
 
 
 
Renos
 
* Are going well
 
* No renos next week due to the Hackathon
 
* G Mike's drill was returned
 
 
 
Budget
 
* A list of funds available are on the wiki
 
 
 
Bylaws
 
* Vote is next week
 
 
 
Hackathon
 
* Talks by Les, Jim Young, Winnitron guys and Colin 0
 
* Peeps contest
 
 
 
Tour Camp
 
* Week long Hackathon while camping
 
 
 
Compressed Air
 
* We are going to get a hose connected to AW's
 
 
 
Garden
 
* Lettuce planted
 
 
 
Library
 
* A Michael will sort the books
 
 
 
Passport Stamp
 
* A project to be done at the Hackathon
 
* Ron is going to talk to Matt
 
 
 
== April 10, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Shawn, Colin 0, Ron, Thor, Dave, Kenny, Craig, Marcel, Clinton, Jeff, G. Mike, Mike L., Rylaan, A. Michael, Siu, Chris, Ric, Mark C., Jay
 
 
 
Finances
 
* We have money for:
 
** Promotion $240 (food, press kit)
 
** Renos $1040 (improvements)
 
** Supplies $80 (cleaning stuff)
 
** Tools $400
 
 
 
Bylaw Vote
 
* In 2 weeks
 
* If 2 members object to a new member then it will be put up to a member vote
 
* Mike's role to become Project Coordinator
 
 
 
Renos
 
* Meeting to plan on Thursday
 
* Reno meeting on Saturday
 
 
 
Grants
 
* We can't get a Home Depot grant (not tax exempt)
 
 
 
Card Access
 
* No lock ins/outs
 
 
 
Broken Window
 
* Thor fixed it
 
* Still need hinges
 
 
 
Garden
 
* Still alive
 
 
 
Cleaning Etc
 
* If you fill the garbage, remove it and put a new bag in its place
 
* Create a wiki for lost items
 
** If anyone has seen Mike's red drill let him know
 
 
 
== April 3, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Jeremy, Shawn, Chris, Thor, Marcel, Jason, Justin 0, Colin 0, Ron, Mark J, Jay, Scottie, Siu, Kenny
 
 
 
Hackathon
 
* See Colin 0 if you want to give a talk
 
** So far talks are to be done by Colin 0 and Les
 
 
 
Finances
 
* $788 in assets we can spend
 
* More to follow when Jay gets the books
 
 
 
Frozen Food
 
* We have Freezies 2 for $1
 
* Should we charge based on flavor? (red being the most expensive)
 
 
 
Past Votes
 
* Renos: yes
 
* Project money: Save it for next time
 
 
 
Upcoming bylaw vote
 
* To combine the role of VP and secretary
 
* Mike would become a project coordinator
 
* Change new member policy so that if there were 2 objections to a new member then the directors would decide if the person could stay
 
 
 
Grants
 
* Kenny to look into grants from Home Depot
 
 
 
Awesome Foundation
 
* 10 founders give $100 a month
 
* They then vote on who gets the $1000
 
 
 
Garden
 
* Still alive
 
 
 
== March 27, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Jay, Jeremy, Jason, Thor, G. Mike, Siu, Colin 0, Kenny, Marcel, Ron, Mak, Nate, Chris, Stef 1, Mark C, Mark j, Justin 0, Clinton, Adrian, Ben
 
 
 
Table of Doom
 
* Has not yet been emptied
 
 
 
Hackathon Planning
 
* Talk to Colin 0 if you want to do a talk
 
* We could organize our own event for the Hackerspace Call In
 
 
 
Freezer
 
* Needs to be cleaned
 
* Freezies
 
 
 
Kitchen
 
* We should buy a hotplate or an electric skillet
 
 
 
Renos
 
* Will take about 2 months
 
** Saturdays will be reno days
 
** Mondays and Thursdays will be cleaning and painting days
 
 
 
Awesome Foundation
 
* Meeting on Friday at 6:00
 
 
 
Cookbook
 
* 2/3 of the non-meat items are filled in
 
* Need more meat recipes
 
* Recipes need to be formatted so they are all the same
 
* DLC, nutritional content
 
* Next meeting is Friday at 6 (Bring food to the Awesome Foundation meeting)
 
 
 
Gardening
 
* Water pump sucks
 
* Plants are back to pots
 
* Plants are still alive
 
 
 
Touch Screen
 
* Given to us by ENTS
 
* Could be used to make a calendar kiosk
 
* Only works with Windows XP
 
 
 
Raves
 
* No Raves
 
 
 
Toilets
 
* Don't use the toilet in the shower
 
* Stef's dad is going to come install it for us
 
 
 
Keys
 
* Colin 0 will make 6 keys for the yellow door
 
 
 
Vote
 
* Send Mak an email if you want to vote for which project gets $100
 
* You can also vote to put the money on hold so that next month the budget will be $200
 
 
 
== March 20, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Jay, Jeremy, Jason, Thor, Shawn, G. Mike, Siu, Colin 0, Kenny, Marcel, Ron, Dave, Scottie
 
 
 
Broken Furniture
 
* Black couch legs are being replaced with wheels
 
* Chair foot rest is being welded back on
 
* Wheel all the things
 
** We should put wheels on the furniture to make it easier to move around
 
 
 
Hackathon
 
* At the last Hackathon some of the presenters didn't show up
 
** Some people didn't know where the food was
 
* The next Hackathon needs to be organized earlier
 
* We have a $60 promotion budget that we can use to buy food, put up posters etc
 
 
 
Frozen Food
 
* Burritos are $1
 
* Pizzas are $2
 
* Jamaican Patties are $2
 
* If you have any requests email admin@
 
** We already know you want Freezies
 
 
 
Cleaning
 
* Clean up your mess!!!!!!!!!
 
 
 
Renos
 
* Justin is going to mail out the plans
 
** We are getting rid of one wall
 
** We are adding two new walls
 
* We will vote on the plans next week
 
 
 
Card Access
 
* It has been two weeks without any lock outs/ins
 
* Colin 0 is ordering more strikes
 
* We will have a new door in 3 weeks to add the strike to
 
* It will cost about $150 to add sensors to the elevator to make them open from the inside
 
 
 
Gardening
 
* Plants are still alive
 
 
 
Missing Items
 
* We are missing items from SkullSpace if you have them please return them no questions asked
 
** 100ft HDMI cable
 
** Fume extractor
 
* If you took an item home from SkullSpace that you are unsure about please let us know
 
* We are going to buy an engraver to label our stuff
 
 
 
Table of Doom
 
* Is going to be cleared on March 21st.
 
 
 
== March 13, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Jay, Jeremy, Jason, Justin 0, Justin 2, Shawn, Colin 0, Marcel, Ron, Thor, G. Mike, Mark J, Clinton, Kenny, Stef 1, Siu, Dustin, Dave
 
 
 
Project Funding
 
* Most projects are over $100
 
* You may have to come up with the rest of the money or look into other funding (Awesome Foundation, etc.)
 
* There will be a vote at the end of the month to decide whose project we will fund
 
 
 
Renos
 
* Plan is to expand workshop from unused space in the lounge
 
* This will create a dirt work area
 
* The war room will be used as a LAN / Game room
 
* The vote will be at the last meeting of the month
 
 
 
Card Access
 
* No one was locked out (or in) this week!
 
* We will soon have more doors with card access (waiting for parts)
 
 
 
Cookbook
 
* Meetings on Fridays
 
 
 
Gardening
 
* Need to make modifications to current system
 
* Current 75% survival rate
 
 
 
Mak's C Course
 
* Is on Sundays
 
 
 
Garbage
 
* We took 1.4 tons to the dump
 
* Cost $60
 
 
 
Mess
 
* Clean up your mess!!!!!!!!!!
 
* All projects left on the work bench will be placed on the Table of Doom
 
 
 
Bingo / Grants
 
* Waiting for reno list
 
 
 
Fire exits
 
* We are getting a professional to install them
 
* Justin 0 and Colin 0 are going to talk to Legary
 
 
 
Recording Meetings
 
* We are going to get a camera to record meetings
 
** It will only be on during meetings
 
* We will also get a microphone so everyone can hear
 
* Shawn is taking care of everything, contact him if you want to help
 
 
 
Hackathon
 
* This Saturday
 
* We will have speakers
 
* Bring food for the bake sale
 
* We might get pizza, chinese food, or something else for dinner
 
 
 
Freezer
 
* Scottie has a freezer he will sell to us for $50
 
* We can use it to sell frozen foods
 
* Freezies
 
 
 
Fan
 
* Siu brought us a fan for the lounge
 
 
 
== March 7, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Jay, G. Mike, Ron, Marcel, Jason W, Kenny, Justin 0, Justin 1, Stef 0, Stef 1, Hiking Pete, Shawn, Colin 0, Colin 2, Jeff 2, Craig, Alex, Mark, Thor, Mike L, Siu, Dave
 
 
 
Election Results
 
* President: Ron
 
* Vice President: Courtney
 
* Treasurer: Jay
 
* Secretary: G Mike (Title to be changed)
 
* Ops Manager: Justin
 
 
 
Possible Bylaw Change
 
* Secretary's roles to be transferred to the Vice President
 
* Change Mike's position to something more suited to what he is good at
 
* Mike is going to look at the emails we sent him and come up with something
 
 
 
Awesome Foundation
 
* Gives people money for projects
 
* Jay is going to look into this
 
 
 
Project Funding
 
* Post your projects on the wiki
 
* At the end of the month we will vote on what projects to give money to
 
* Create a list of projects that we want to do but have no leader for
 
 
 
Responsibilities of Directors
 
* We are compiling a list for each on the wiki
 
 
 
Card Access
 
* Works (for now)
 
 
Bingo/Grants
 
* Mike is coming up with a list of renos that need to be done
 
 
 
Renos
 
* We need to decide what to do with the back room
 
* There was a discussion after the meeting
 
** Jay is compiling the ideas with the highest votes
 
 
 
Fire Exits
 
* We are getting fire alarms and emergency lighting
 
 
 
Recording Meetings
 
* We might get a wireless USB webcam and a hand held microphone
 
 
 
Garbage
 
* We will use Mike's trailer for the rest of the garbage
 
 
 
== February 28, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Jeremy, Thor, G. Mike, Mak, Stef 1, Justin, Alex, Ron, Marcel, Colin 2, Andrew, Dustin, Siu, Jay, Dave, Craig, Stef 0, Tina, Jason W, Kenny, Nate, Shawn, Colin 0, Chris, Dan S, Ben, Ric,  Nick, Walter, Matt
 
 
 
Finances
 
* Most of our money was spent on rent and renovations
 
** Other large expenses were the rent buffer and insurance
 
* 68% of our income came from dues
 
** 27% from donations and the rest was sales etc
 
* The budget is on discuss
 
**  The majority of our budget is for rent and renovations
 
 
 
Projects
 
* $100 a month for a project
 
* Project that will get the money is to be voted on at the end of the month
 
 
 
President's Report
 
* Founded Dec 30th
 
* Met for 6 months to discuss plans
 
* Moved in to a place in June
 
* Renovated
 
* We currently have 53 members
 
* We are the biggest hacker space in Canada in terms of floorspace and members
 
 
 
Cook Book
 
* Meet on Fridays
 
* About 1/8th finished
 
* Will be out in time for next year's code camp
 
 
 
Garden
 
* Meets on Fridays
 
* Trying the window farm concept with a light bulb
 
* Its not in the bathroom
 
 
 
Renos
 
* Mike is looking into plans for the war room
 
** A multipurpose room
 
** and a games room for a 16 person game with a removable wall to make two smaller rooms
 
* Still need to take care of lights, carpet, heaters
 
 
 
C Course
 
* Mak is teaching it
 
* Starts this Sunday 2-4:30, 4:30-6 for questions/help
 
* For beginners
 
 
 
Clean Up
 
* Justin is in charge
 
* So far we are renting a U Haul to take to the dump this Saturday
 
* Justin Shawn and Dustin have volunteered to move stuff
 
 
 
Card Access
 
* Downstairs door is acting up
 
** Press the doorbell to reset it
 
* Saturday upgrades will be made to elevator (sensors)
 
 
 
Election Results
 
* President Ron
 
* Vice President Courtney
 
* Treasurer Jay
 
* Secretary Mike
 
* Ops Manager Justin
 
 
 
 
 
 
 
 
 
== February 21, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Jeremy, Thor, G. Mike, Mak, Jeff, Stef 1, Justin, Alex, Ron, Marcel, Colin 2, Andrew, Eric, Dustin, Siu, Jay, Dave
 
 
 
AGM
 
* In one week!!
 
* Vote is for a new board and a bylaw amendment
 
* Nominees are: Ron (incumbent), Courtney (incumbent), Justin (incumbent), Adrian, Chris B, Jay, Siu, G. Mike
 
* You can vote in person at the AGM
 
** or give your code to someone to vote as your proxy
 
** or email Mak your vote (he will be your proxy)
 
 
 
Renos
 
* G. Mike is coming up with different ideas for the back room
 
** Could be game rooms and LAN room
 
** Will be put up to a vote
 
* We are trying to make a deal with Assent Works (Mike, Mak, Justin will talk to Kerry) 
 
* Phase balancing is going to be done tomorrow
 
** There may be power interruptions
 
 
 
Garbage
 
* We have lots
 
* Make sure you label your stuff or it could get thrown out
 
* We are going to ask Mike to borrow his trailer/ get a quote from 1-800-got junk/ MAk knows a guy
 
* Clinton broke his leg :(
 
** Clean up your mess (you should be doing this anyway)
 
** If anyone wants to take over Clinton's duties temporarily let me know
 
** If not we will need voluteers/tolds to break up the work
 
 
 
Card Access
 
* Systems were bought waiting for them to come in
 
 
 
Bingo/Grants
 
* Jay to pick a date for the strike force
 
* Possible projects
 
** Bathroom
 
** Carpet
 
 
 
Fire Exits
 
* Mike L is looking into getting someone to come install one
 
 
 
Gardening
 
* Need to build shelves
 
* Courtney to bring in mini green houses
 
 
 
Cook Book
 
* meeting on Friday
 
 
 
== February 7, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Clinton, Jeremy, Chris B, Justin 2, Kenny, Mike L, Jason W, Alex, Jeff 2, Mak, Stef, Thor, Ron, Andrew, Justin, Colin 0, G. Mike, Siu
 
 
 
AGM
 
* In 3 weeks on Feb 28th
 
 
 
Chairs
 
* We have 50 of them
 
 
 
Keys
 
* Get your fobs from Colin
 
* There have been some problems with the front door staying open
 
** It will be fixed tomorrow
 
 
 
Game Jam
 
* Was a success
 
* Need more wifi access points
 
* Need more tables
 
* Need more extension cords and power bars
 
* If we can figure out how to host a LAN party we should have everything we need for the next Game Jam
 
 
 
Code Camp
 
* Andrew and Ron are giving talks
 
* If you want to give a talk contact Ron
 
 
 
Renos
 
* We might be able to create a shared workspace with Assent Works
 
** Or we could buy a business membership for $1200
 
** If we do either we wont need a dirty room
 
** Assent Works would share our painting room
 
* We might need to buy more doors
 
** Kenny says we should check ReStore
 
* We are going to buy panels on Ebay for the doors
 
* Renos are on hold until Mike is back
 
* We have a fire pull needs to be installed (Colin 0)
 
 
 
Projects
 
* Gardening and Cook Book meeting are on Friday at 7
 
* Shelf is to be built in the kitchen for the garden
 
* Bingo/Grant needs a budget for submission
 
** Wait until we see Jay
 
 
 
 
 
 
== January 31, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Courtney, Andrew, Chris B, Mak, Shawn, Jeremy, Justin 2, Justin 0, Stef 1, Russ, Jay, Gary, Thor, Stef 2, Ron, G. Mike, Adrian, Rylaan, Jeff 2, Dave, Clinton, Jason W, Colin 0, Kerry, Randal Siu, Scottie, Walter
 
 
 
Keys
 
* Your key to the yellow door no longer works
 
* Please contact Colin 0 to get a fob
 
* Key box (for emergencies/electrical problems only) is in the kitchen
 
* Directors need a key to the electrical room, and to the 3rd floor door
 
* The doors are not coming so we need to buy them
 
* Locks have a 12 hour battery back up
 
* We need a panic button so no one gets trapped in the space in an emergency (Colin is going to talk to Legary)
 
 
 
Lease
 
* Has been signed by SkullSpace and Assent Works
 
 
 
Game Jam
 
* This Friday, Saturday and Sunday
 
* We need to clean
 
* Colin says the network is good
 
* We might need extension cords
 
* 2 circuits should be enough
 
 
 
Code Camp
 
* On February 25th
 
* We might be able to get our own track
 
* If you want to do a talk contact Ron
 
 
 
Bylaw Amendment
 
* Add the ability to create officers appointed by directors
 
* Add the ability to delegate
 
 
 
Voting Policy
 
* We need a proper way to vote
 
 
 
Router (the wood kind)
 
* We are going to buy a plunge router and table
 
 
 
Woodshop
 
* There is a possibility of us sharing a space and tools with AssentWorks
 
* Need to figure out the insurance
 
* We would use the storage space if we do this
 
** That frees up the War Room for a different use
 
* Mike is going to create a new plan for the war room
 
 
 
Budget
 
* Need to know if were breaking even/making a profit with the drinks (Andrew)
 
* How are we splitting the gas with Assent Works
 
 
 
Bingo
 
* With Manitoba Lotteries
 
* Need volunteers
 
** So far we have Shawn, Jay, Justin, Adrian, Ron, Gary and Clinton
 
** Courtney is looking into filling out the forms
 
 
 
Renovations
 
* War Room is on hold until after Game Jam and shared space agreement
 
 
 
Garden
 
* Can be put in the kitchen (not the bathroom)
 
 
 
Cook All the Things
 
* Next meeting is Feb 10th at 7
 
* We are testing recipes
 
* If you want to help look at the wiki page and put your name down for a recipe
 
 
 
Windows
 
* We have plastic to put over them
 
* We decided to wait until next winter
 
 
 
Door Bells
 
* Can be moved
 
* Colin is going to take care of moving them and wiring them
 
 
 
Webcam
 
* To me used for meetings, talks etc
 
* Shawn is going to look into doing it and what we need
 
 
 
== January 25, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Andrew, Courtney, Kenny, Chris B, Clinton, Jeff, Jeremy, Shawn, Stef 0, Tweek, Jason, Justin 0, Justin 2, Mak, Marcel, G. Mike, Jay, Ron, Hiking Pete, Thor, Colin 0, Colin 2, Mike L, Dave, Siu, Walter, Scottie
 
 
 
Budget
 
* See email sent to discuss for more details
 
* Budget assumes we have 45 members
 
* $21000 in income
 
* Half is going to rent and gas
 
* $2000 is for insurance
 
* $700 is to be added to our buffer
 
* $700 for promotion
 
* $1200 is for project subsidies
 
* $1200 is for a tool fund
 
* $4500 is for renos
 
 
 
Lease
 
* Waiting for the third document
 
* Is signed
 
 
 
Renovations
 
* Finish the war room
 
** We need to insulate the back wall
 
** Will cost around $500
 
** We can start this Saturday
 
* Electrical
 
** Need to balance the phases
 
 
 
Game Jam
 
* Colin is setting up switches
 
* Legary is providing back up internet from Seccuris
 
 
 
Card Access
 
* Fobs are ready
 
* Front door will cost $300-$1000
 
** To be split between AssentWorks and SkullSpace
 
** Pay $500 to G Mike's work and they will donate the rest
 
 
 
Inventor TV Show
 
* See discuss for email
 
* If you are and inventor and want to be on a Dragon's Den style show fill out the application
 
 
 
Dues
 
* We need to set up a subscription service with PayPal for dues
 
* Everyone who owes money should have received an email
 
 
 
Cook Book
 
* 1 recipe per meme
 
* Different hardness levels for the recipe
 
* Mak will create a subgroup and sent out a meetifyr email
 
 
 
== January 17, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Andrew, Courtney, Thor, Ron, Marcel, Craig, Jay, Mak, Dave, Chris, Shawn, Justin, G. Mike, Adrian, Colin 0, Jason, Clinton, Walter, Siu, Mike L, Colin 2
 
 
 
Lease/ Electrical
 
* Electrician says we are close to overload
 
* Solutions are:
 
** Take the Cre8ery off
 
** Balance phases
 
* We are getting a quote for two options
 
** Move Cre8ery to basement power
 
** Create a new phase for the Cre8ery
 
 
 
* Justin needs to look into the elevator license
 
 
 
Cleaning
 
* Vote results are:
 
** 3 for hiring Enviro Clean
 
** 4 for using volunteers
 
** 20 for hiring Clinton
 
 
 
* It was decided that we are going to hire Clinton
 
 
 
Bylaw Amendment
 
* We are considering an amendment to out bylaws
 
* We would appoint officers to do certain duties in exchange for fees
 
** ex. Clinton as cleaner and G. Mike as "Lord of Construction"
 
* If there were multiple people who wanted the position it will be put up to a vote
 
 
 
* Also to be noted:
 
** There will be an AGM in June
 
** 5 directors will be elected and amongst themselves they will decide their positions.
 
 
 
Card Access
 
* Card access is now available for the 3rd floor door
 
** See Colin 0 of Justin to get one
 
** You must turn in your 3rd floor key
 
 
 
Membership Dues
 
* Membership dues are still due on the 15th of the month
 
* We now will only accept dues in multiples of $40 ($40, $80 $120 etc)
 
* If you have not paid on the 15th we will send you a reminder
 
* If you have not paid by the 1st we will lock you out
 
 
 
Bitcoins
 
* CJOB is looking for people to discuss Bitcoins
 
* Contact Ron if interested
 
 
 
Meme Cookbook
 
* Interested members are Shawn, Walter, Thor, Nate and Ron (G. Mike said that Jeff would also be interested)
 
 
 
Member Projects
 
* There is currently a group hydroponics project being created in the space
 
* Do we want to help fund the project and future group projects? 
 
 
 
 
 
 
 
== January 10, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Nick, Andrew, Courtney, G. Mike, Jeff, Justin 0, Justin 2, Craig, Jay, Jeremy, Siu, Thor, Ron, Gary, Chris B, Kenny, Matt, Shawn, Alex, Clinton, Colin 2, Scottie
 
 
 
Finances
 
* We have $3000 over our 3 month buffer
 
 
 
Lease
 
* Change 5 years to 3 years
 
* Lease is $18,000 per year or $1,500 per month
 
* Still has the 6 month clause (used to be 8? Justin to check)
 
* Hydro is included but not gas
 
* Justin is to get gas prices
 
* Lease allows us to get swipe cards
 
* Ask about roof access and signs
 
 
 
Budget meeting
 
* TBD
 
* Jay to put meeting time to a vote
 
 
 
Card Access
 
* Justin is going to talk to Mike
 
* If you have a key, you will get card access at no charge
 
* Colin 0 is going look after the system
 
 
 
Cleaning
 
* This Saturday we are removing garbage
 
* We are having an online vote to decide about cleaning duties
 
** Clinton to clean for $40
 
** Hire a cleaning company for $160
 
** or volunteers
 
 
 
 
 
 
 
== January 3, 2012 - 18:00 @ 125 Adelaide ==
 
 
 
Members Present: Jay, Clinton, Jeff, Jason, Courtney, Thor, Colin 0, Stef, Ron, Chris K, Matt, Chris B, G Mike, Mike L, Siu
 
 
 
Lease
 
* Remco is writing up a new lease for us
 
** The rent is going up $200 per month
 
** We have to pay the gas bill
 
** Justin will email the lease to discuss when he gets it
 
 
 
Budget
 
* Meeting after we get the lease
 
 
 
Renovations
 
* Finish back room
 
* Lights
 
* Kitchen
 
** If someone has kitchen cabinets to donate, we will take them
 
* Card access in Assentworks is almost finished
 
 
 
Cleaning
 
* Should be done every 2 weeks
 
** and before hackathons
 
 
 
 
 
[[Category:Required Reading]]
 

Latest revision as of 05:29, 3 March 2023


This page serves as the index for SkullSpace meeting minutes.

Contents

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


September 2020 and beyond

We ended up losing track of the notes that were left in Slack, and now Discord. If you'd like to find the notes for a specific month but you cannot access those platforms, let someone else (or the board) know and we'll try to copy those notes here.

If you have some time and want to help with that, please go through September 2020 and onward, compiling notes from each meeting and recording them here.

February 28th, 2023 - 18:00 @ 200-374 Donald

  • We achieved quorum
  • Year in review:
    • Finally back in force after being on break since 2020.
    • We got a whole whack of really old augmented-reality headsets. Most seem to be running an old version of Android. Neat!
    • There was a burglary into one of the higher floors, and our footage was able to confirm that someone left the building with another tenant's bike.
    • We ground the hinges off the door to regain entry after there were errors in the fob system. It may have been a case of loose wiring. The new fire-safetied door has a keyhole for emergencies.
    • We upgraded various computer system. The fob and camera management computer was toast, so we updated the hardware and the software platform. We also got our hands on a new server with many GBs of RAM.
    • We started meeting on Discord.
    • We started hosting events on the first Friday of each month again.
    • Finally got our occupancy permit, after more than ten years in the space. We can hold events now.
  • Voting for 2023 board.
    • We had 5 candidates, so the board was acclaimed:
      • Edwin Amsler
      • Michael Kozakewich
      • Thor Robinson
      • Mark Campbell
      • Justin Labrie
    • We held a mock election for any two of Pirates, Clowns, and Ninjas. The winners were Pirates and Ninjas.
  • Financial report
    • We've climbed slowly from dangerous levels back up to an acceptable amount.
    • This was because we got a massive cut in rent, and we've been allowed to set our rent quarterly based on what we can handle.
    • At the moment, our trajectory is very flat, maybe trending downward slightly.
    • As we gain members, that'll increase. Then we'll increase our rent to flatten it again. That'll continue until we're back to our 2019 level of membership and our 2019 level of rent.
    • Everything else is pretty normal.
  • Other news
    • Movie nights are still happening. Next is March 17th.
    • HAX is coming up! We're announcing a list of presenters on Friday, and HAX itself is coming up on March 31st.

January 31st, 2023 - 18:00 @ Slack General Channel

December 27th, 2022 - 18:00 @ Slack General Channel

November 29th, 2022 - 18:00 @ Slack General Channel

October 25th, 2022 - 18:00 @ Slack General Channel

September 27th, 2022 - 18:00 @ Slack General Channel

August 30th, 2022 - 18:00 @ Slack General Channel

July 26th, 2022 - 18:00 @ Slack General Channel

June 28th, 2022 - 18:00 @ Slack General Channel

May 31st, 2022 - 18:00 @ Slack General Channel

April 26th, 2022 - 18:00 @ Slack General Channel

March 29th, 2022 - 18:00 @ Slack General Channel

February 22nd, 2022 - 18:00 @ Slack General Channel

January 25th, 2022 - 18:00 @ Slack General Channel

December 28th, 2021 - 18:00 @ Slack General Channel

November 30th, 2021 - 18:00 @ Slack General Channel

October 26th, 2021 - 18:00 @ Slack General Channel

September 28th, 2021 - 18:00 @ Slack General Channel

August 31st, 2021 - 18:00 @ Slack General Channel

July 27th, 2021 - 18:00 @ Slack General Channel

June 29th, 2021 - 18:00 @ Slack General Channel

May 25th, 2021 - 18:00 @ Slack General Channel

April 27th, 2021 - 18:00 @ Slack General Channel

March 30th, 2021 - 18:00 @ Slack General Channel

February 23rd, 2021 - 18:00 @ Slack General Channel

  • Got quorum.
  • Year in review:
    • This is our 12th online meeting.
    • We mourned Chris Johnson's passing in June.
    • Thank you to Thor for holding his movie nights.
    • Edwin bought us some new tools, third hands, and soldering irons.
    • We had the online Hax event in October.
    • About three pop-in hackathons.
  • Voting for 2021 board.
    • We had 5 candidates, so the board was acclaimed:
    • Edwin Amsler
    • Michael Kozakewich
    • Thor Robinson
    • Pietra Shirley
    • Kyle Martin
  • Discussions on whether we can set up a budget for our electricity bill. Either through Hydro our do it ourselves.
    • Not really necessary, really.
  • Snack donations haven't been accounted for, but we don't expect much given the lack of attendance.
  • Bitcoin endowment fund it's at 0.51687800 of a bitcoin.
  • Question was asked when we would be out of money. The estimate is approximately 12 months.
  • Concerns were raised about abuse of membership signup process where a member could cancel/renew their membership based on the weather.
    • Putting one's membership on hold at a gym, for example, is usually limited to once per year
  • Raised that we'd like to have a new rave once vaccinations are in order and we're allowed to assemble.
    • Get occupancy permit
      • Probably need railing on back steps up to fire escape.
    • Get licensed as a live music venue which allows us to run events when we'd want. (LGCA)
    • Expecting to try this around the end of the summer.
    • Ben has offered to run through this process.
    • There would be a license cost of $500-$1000 per year versus $150-$200 per event and adds the requirement of 4 weeks advance notice. Considered a reasonable investment.
    • The donation method of fundraising via livestreams has proven successful, provided a coordinated presentation and well marketed donation initiative
    • We're pending further information from the government before re-opening for usual events and gatherings.
    • Province sets the public health laws and guidelines
  • Meeting ended at 6:56 PM.

(We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)

January 26th, 2021 - 18:00 @ Slack General Channel

December 29th, 2020 - 18:00 @ Slack General Channel

November 24th, 2020 - 18:00 @ Slack General Channel

October 27th, 2020 - 18:00 @ Slack General Channel

September 29th, 2020 - 18:00 @ Slack General Channel

August 25th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • We managed to get a rent reduction of 20% for the year.
    • We finally got the new directors added to our bank account
    • Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
    • We appreciate any extra donations!
    • Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
    • We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
  • We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
  • Mark J is planning another Hax festival on October 17th.
    • Virtual event, live sessions, no pre-bake.
    • Payment offered for each half-hour session.
  • Edwin is now a director. Pirates won the mock vote against Ninjas.
  • September's movie stream: "Fantastic Voyage" and "Innerspace"
    • It was postponed from last month.

July 28th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • June wasn't super bad. July is super bad.
    • We're losing members at about our usual rate, but we aren't replenishing them with new members.
    • We got a bonus from some old gift card funds. (Remember FundScrip?)
    • We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
    • We're looking into the emergency rent reduction stuff
    • It seems like we're supposed to be surviving through our members' CERB payments.
  • We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
  • Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
  • We should collect impact statements from all the participants of our TEC workshops.
  • We updated our website with more COVID-19 info.
  • The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
  • Events
    • Online board game night next Tuesday (Aug 4) at 6:00.
    • August's movie stream: "Fantastic Voyage" and "Innerspace".

June 30th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
  • Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
    • Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
    • Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
  • Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
  • Colin E. had some leads on a donation of synth production gear.
  • Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
  • Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".

May 26th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • Starting to see that drop. Memberships down $60 from last month, which will continue.
    • We tend to get a member or two leaving every month or two, so we rely on incoming members.
    • Everything else is roughly the same
  • 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
  • Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.

April 28th, 2020 - 18:00 @ Slack General Channel

  • 6:03: Ratified last-month's minutes
  • 6:06: Financials
    • The net worth is steady, but we will be losing over the next little bit due to member loss.
    • Expenses are pretty flat. Income had quite a bit of food and drink.
    • We earned $40.00 from the coffee machine, this month.
    • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
    • Michael removed members who didn't respond since February and March.
    • Michael will pay a coworking fee for using the fancy desks during April.
    • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
    • A few scenarios:
      • If literally all money stopped coming in, we'd last about three months.
      • If only our PAD amounts were still coming in, we'd last about six months.
      • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
  • 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
  • 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
    • No events, yet, and use space sparingly.
  • 6:40: Need for an IRC bot set up for slack.
  • 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
    • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
    • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
  • 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

  • Introductions
  • Last minutes
  • Financials
    • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
    • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
    • Net worth is holding pretty steady, all things considered.
    • We outlaid some expenses to get groceries and the like.
    • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
    • Membership is holding steady for now.
    • I didn't collect enough over-dues.
  • Stuff
    • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
    • The half-taken-apart TV is Edwin's.
    • The whole place has pretty much been in stasis
  • COVID-19
    • We're trying to reduce the number of people in the space. So far there have never been more than about six.
    • We just reached 100 cases of the disease in Manitoba.
    • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
    • “I can’t go out, I’m washing my hands tonight”
    • We're not locking the space down, but we are urging members to stay home.
    • The ‘modular petting zoo’ is cancelled until further notice.
    • Gatherings of up to 10 people should still be fine.
    • We updated the front page of the website with a message.
    • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.

February 25th, 2020 - 18:00 @ 200-374 Donald

  • Started 6:00pm
  • Attendance was taken
  • We have quorum. 15 people in attendance, two proxy
  • 6:04: Year in review
    • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
    • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
    • Earned $1,500 for the first and $1,700 on the second.
    • Year-over-year we're doing quite well as far as earnings
    • Presented cashflow, income and expenses from the past 12 months
    • Donations for the tech club $500
    • Helga's donation for our help
  • 6:10: Membership count is currently at 58. Down from 60 last AGM.
  • 6:15: Discussing net worth, how we track what people owe us
  • 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
    • We checked the property value and it was under $400,000. Could we buy the building?
    • We should offer to renew early?
  • 6:20: Revisiting year in review:
    • Tech club occurred in October and November which taught electronics on three separate events.
      • Arduino session, intro to 3D printing, Arduino 7 segment display
      • 15 kids aged ten to sixteen came out.
      • Funding from the city
      • Super success!
    • MGUG events held at least five evenings.
    • YIMBY events held ten meetings.
    • First Fridays have happened.
    • Movie nights have been a grand success.
    • Helped local artist realize their "Shimmer" exhibit
    • Carl (CNC machine can cut metal things now and is much quieter)
    • Began building out an office-like space with the earnings from the first social
      • Two 4K monitors and desks
      • Built a wall
  • 6:30: Discussions about wall building
  • 6:33: Final notes
    • Thor: Participation is important, letting other members have a try
    • Brad: It was a good experience. Recommend it to build a higher profile
  • 6:36: New board decided without a vote.
    • Chris Johnson
    • Kyle Martin
    • Mark Campbell
    • Michael Kozakewich
    • Nate Wild
  • Action item:
    • 3D print something for the tech club contributors
    • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

  • No introductions needed
  • Previous minutes
  • Financial
    • NYE Social boosted it a bunch
    • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
    • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
  • NYE Social:
    • Got too much alcohol
    • Managed to return most of that
    • In the end we made about $1400, so it was a success
    • More than half our guests used EventBrite
    • We keep on underpricing drinks
    • The downstairs has been leased, so we can't throw any more of this type of social
      • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
  • AGM soon
    • Any bylaws or such need to be in by February 4th.