Difference between revisions of "New members"

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(Created page with "This is the process for new members: # Potential member fills out a Membership_Agreement # Potential member signs it and gives it to the Board Secretary # Board Secretary ema...")
 
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{{Warning policy}}
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The current '''Director''' in charge of members is: '''Michael K'''.
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==New members==
 
This is the process for new members:
 
This is the process for new members:
# Potential member fills out a [[Membership_Agreement]]
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* The '''applicant''' fills out a [[Membership Agreement|membership agreement]] and, if they desire, a PAD ([[Pre-authorized debit]]) form, and gives it to the appropriate '''Director''' (see above) at a weekly meeting.
# Potential member signs it and gives it to the Board Secretary
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* The '''applicant''' is announced during the meeting and individual members have the opportunity (after the meeting) to talk to the applicant and get to know them/ask them questions/etc.
# Board Secretary emails the announce@ mailing list with the names of the new members
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* The '''Director''' announces the applicant's name on the announce@ [[Mailing List|mailing list]].
# Board Secretary emails the rest of the Board with the name + email address
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# A Board member (currently the President) fills out a PAD (pre-authorized debit) agreement as much as possible and emails it to the potential member
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...two weeks elapse, during which members may object...
# Potential member brings a void cheque and completed PAD agreement to a meeting
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# A Board member (currently the Vice President) drops off this paperwork at the Bank
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* The '''Director''' drops off the PAD at the bank.
# At (or near) the end of the two-week waiting period, a Board member (currently the Treasurer) gives a key to the new member and records that they have a key
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* The '''Director''' emails the mailman@ list with the member's name and email address
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* The '''Director''' arranges to get a key for the applicant
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The mailing list administrator(s):
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* Subscribe the '''applicant''' to announce@ immediately
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* Create a <firstname>.<lastname>@skullspace.ca email address for '''applicant''' after the two weeks elapse
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We do not store your banking information at all. We give it to the bank, and they store it.
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==Parting members==
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When a member leaves...
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* The '''member''' informs the appropriate '''Director''' (see above) with their intention of leaving
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* The '''director''' immediately:
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** Arranges to have the '''member's''' keyfob returned and disabled
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** Emails the '''member's''' name/email address to mailman@
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** Refunds any outstanding dues the '''member''' has paid
  
We tried to make this as simple as possible without missing any vital steps. If the member chooses to pay with cash or cheque instead of a PAD, then instead of the void cheque they can bring cash.  
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The mailing list administrator(s):
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* Remove the @skullspace.ca email address
  
A note to new members: we don't store your pre-authorized debit information at all - we hand it to the bank, and they store it.
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[[Category:Ops]]

Latest revision as of 17:55, 4 October 2017

Stop hand.png This page reflects a policy and should be edited for content only with board approval (formatting and grammar fixes are okay).

The current Director in charge of members is: Michael K.

New members

This is the process for new members:

  • The applicant fills out a membership agreement and, if they desire, a PAD (Pre-authorized debit) form, and gives it to the appropriate Director (see above) at a weekly meeting.
  • The applicant is announced during the meeting and individual members have the opportunity (after the meeting) to talk to the applicant and get to know them/ask them questions/etc.
  • The Director announces the applicant's name on the announce@ mailing list.

...two weeks elapse, during which members may object...

  • The Director drops off the PAD at the bank.
  • The Director emails the mailman@ list with the member's name and email address
  • The Director arranges to get a key for the applicant

The mailing list administrator(s):

  • Subscribe the applicant to announce@ immediately
  • Create a <firstname>.<lastname>@skullspace.ca email address for applicant after the two weeks elapse

We do not store your banking information at all. We give it to the bank, and they store it.

Parting members

When a member leaves...

  • The member informs the appropriate Director (see above) with their intention of leaving
  • The director immediately:
    • Arranges to have the member's keyfob returned and disabled
    • Emails the member's name/email address to mailman@
    • Refunds any outstanding dues the member has paid

The mailing list administrator(s):

  • Remove the @skullspace.ca email address