Meeting notes - Revision history

AMichael: AGM + monthly stubs

2023-03-03T05:29:34Z

AGM + monthly stubs

AMichael: AGM Feb 2021

2021-04-13T19:11:57Z

AGM Feb 2021

AMichael at 21:19, 8 September 2020

2020-09-08T21:19:25Z

AMichael: April

2020-05-10T20:20:34Z

April

AMichael: Moved 2019

2020-05-10T19:51:24Z

Moved 2019

Show changes

AMichael at 00:37, 29 April 2020

2020-04-29T00:37:35Z

AMichael: AGM

2020-02-26T01:33:33Z

AGM

AMichael at 20:33, 3 February 2020

2020-02-03T20:33:19Z

AMichael at 20:32, 3 February 2020

2020-02-03T20:32:57Z

AMichael: Jan 2020

2020-02-03T20:31:49Z

Jan 2020

@@ Line 25: / Line 25: @@
 [[Meeting_notes (2010)]]
 == February 23rd, 2021 - 18:00 @ Slack General Channel ==
@@ Line 36: / Line 96: @@
 ** About three pop-in hackathons.
 * Voting for 2021 board.
-* We had 5 candidates, so the board was acclaimed:
+** We had 5 candidates, so the board was acclaimed:
 ** Edwin Amsler
 ** Michael Kozakewich
@@ Line 63: / Line 123: @@
 (We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)
 == August 25th, 2020 - 18:00 @ Slack General Channel ==

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 [[Meeting_notes (2010)]]
 == August 25th, 2020 - 18:00 @ Slack General Channel ==
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 ** We updated the front page of the website with a message.
 ** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
 == February 25th, 2020 - 18:00 @ 200-374 Donald ==

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		+
		+	== August 25th, 2020 - 18:00 @ Slack General Channel ==
		+	* Financials
		+	** We managed to get a rent reduction of 20% for the year.
		+	** We finally got the new directors added to our bank account
		+	** Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
		+	** We appreciate any extra donations!
		+	** Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
		+	** We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
		+	* We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
		+	* Mark J is planning another Hax festival on October 17th.
		+	** Virtual event, live sessions, no pre-bake.
		+	** Payment offered for each half-hour session.
		+	* Edwin is now a director. Pirates won the mock vote against Ninjas.
		+	* September's movie stream: "Fantastic Voyage" and "Innerspace"
		+	** It was postponed from last month.
		+
		+	== July 28th, 2020 - 18:00 @ Slack General Channel ==
		+	* Financials
		+	** June wasn't super bad. July is super bad.
		+	** We're losing members at about our usual rate, but we aren't replenishing them with new members.
		+	** We got a bonus from some old gift card funds. (Remember FundScrip?)
		+	** We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
		+	** We're looking into the emergency rent reduction stuff
		+	** It seems like we're supposed to be surviving through our members' CERB payments.
		+	* We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
		+	* Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
		+	* We should collect impact statements from all the participants of our TEC workshops.
		+	* We updated our website with more COVID-19 info.
		+	* The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
		+	* Events
		+	** Online board game night next Tuesday (Aug 4) at 6:00.
		+	** August's movie stream: "Fantastic Voyage" and "Innerspace".
		+
		+	== June 30th, 2020 - 18:00 @ Slack General Channel ==
		+	* Financials
		+	** It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
		+	* Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
		+	** Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
		+	** Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
		+	* Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
		+	* Colin E. had some leads on a donation of synth production gear.
		+	* Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
		+	* Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".
		+
		+	== May 26th, 2020 - 18:00 @ Slack General Channel ==
		+	* Financials
		+	** Starting to see that drop. Memberships down $60 from last month, which will continue.
		+	** We tend to get a member or two leaving every month or two, so we rely on incoming members.
		+	** Everything else is roughly the same
		+	* 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
		+	* Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.

	== April 28th, 2020 - 18:00 @ Slack General Channel ==		== April 28th, 2020 - 18:00 @ Slack General Channel ==

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		+
		+	== April 28th, 2020 - 18:00 @ Slack General Channel ==
		+	* 6:03: Ratified last-month's minutes
		+	* 6:06: Financials
		+	** The net worth is steady, but we will be losing over the next little bit due to member loss.
		+	** Expenses are pretty flat. Income had quite a bit of food and drink.
		+	** We earned $40.00 from the coffee machine, this month.
		+	** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
		+	** Michael removed members who didn't respond since February and March.
		+	** Michael will pay a coworking fee for using the fancy desks during April.
		+	** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
		+	** A few scenarios:
		+	*** If literally all money stopped coming in, we'd last about three months.
		+	*** If only our PAD amounts were still coming in, we'd last about six months.
		+	*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
		+	* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
		+	* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
		+	** No events, yet, and use space sparingly.
		+	* 6:40: Need for an IRC bot set up for slack.
		+	* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
		+	** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
		+	** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
		+	* 6:56: Thor streamed his movie night. The same might happen next month.

	== March 31st, 2020 - 18:00 @ Slack General Channel ==		== March 31st, 2020 - 18:00 @ Slack General Channel ==

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	[[Meeting_notes (2010)]]		[[Meeting_notes (2010)]]
		+
		+
		+	== March 31st, 2020 - 18:00 @ Slack General Channel ==
		+	* Introductions
		+	* Last minutes
		+	* Financials
		+	** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
		+	** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
		+	** Net worth is holding pretty steady, all things considered.
		+	** We outlaid some expenses to get groceries and the like.
		+	** Our drink and snack income were fairly high, so thank you to Nate for restocking that.
		+	** Membership is holding steady for now.
		+	** I didn't collect enough over-dues.
		+	* Stuff
		+	** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
		+	** The half-taken-apart TV is Edwin's.
		+	** The whole place has pretty much been in stasis
		+	* COVID-19
		+	** We're trying to reduce the number of people in the space. So far there have never been more than about six.
		+	** We just reached 100 cases of the disease in Manitoba.
		+	** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
		+	** “I can’t go out, I’m washing my hands tonight”
		+	** We're not locking the space down, but we are urging members to stay home.
		+	** The ‘modular petting zoo’ is cancelled until further notice.
		+	** Gatherings of up to 10 people should still be fine.
		+	** We updated the front page of the website with a message.
		+	** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.

← Older revision		Revision as of 01:33, 26 February 2020
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		+
		+	== February 25th, 2020 - 18:00 @ 200-374 Donald ==
		+	* Started 6:00pm
		+	* Attendance was taken
		+	* We have quorum. 15 people in attendance, two proxy
		+	* 6:04: Year in review
		+	** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
		+	** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
		+	** Earned $1,500 for the first and $1,700 on the second.
		+	** Year-over-year we're doing quite well as far as earnings
		+	** Presented cashflow, income and expenses from the past 12 months
		+	** Donations for the tech club $500
		+	** Helga's donation for our help
		+	* 6:10: Membership count is currently at 58. Down from 60 last AGM.
		+	* 6:15: Discussing net worth, how we track what people owe us
		+	* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
		+	** We checked the property value and it was under $400,000. Could we buy the building?
		+	** We should offer to renew early?
		+	* 6:20: Revisiting year in review:
		+	** Tech club occurred in October and November which taught electronics on three separate events.
		+	*** Arduino session, intro to 3D printing, Arduino 7 segment display
		+	*** 15 kids aged ten to sixteen came out.
		+	*** Funding from the city
		+	*** Super success!
		+	** MGUG events held at least five evenings.
		+	** YIMBY events held ten meetings.
		+	** First Fridays have happened.
		+	** Movie nights have been a grand success.
		+	** Helped local artist realize their "Shimmer" exhibit
		+	** Carl (CNC machine can cut metal things now and is much quieter)
		+	** Began building out an office-like space with the earnings from the first social
		+	*** Two 4K monitors and desks
		+	*** Built a wall
		+	* 6:30: Discussions about wall building
		+	* 6:33: Final notes
		+	** Thor: Participation is important, letting other members have a try
		+	** Brad: It was a good experience. Recommend it to build a higher profile
		+	* 6:36: New board decided without a vote.
		+	** Chris Johnson
		+	** Kyle Martin
		+	** Mark Campbell
		+	** Michael Kozakewich
		+	** Nate Wild
		+	* Action item:
		+	** 3D print something for the tech club contributors
		+	** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

	== January 28, 2020 - 18:00 @ 200-374 Donald ==		== January 28, 2020 - 18:00 @ 200-374 Donald ==

@@ Line 43: / Line 43: @@
 == Note: ==
-These will be going into [[Meeting_notes (2020)]] after the AGM.
+These will be going into [[Meeting_notes (2019)]] after the AGM.
 == December 17, 2019 - 18:00 @ 200-374 Donald ==

@@ Line 41: / Line 41: @@
 * AGM soon
 ** Any bylaws or such need to be in by February 4th.
 == December 17, 2019 - 18:00 @ 200-374 Donald ==

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 [[Meeting_notes (2010)]]
 == December 17, 2019 - 18:00 @ 200-374 Donald ==
@@ Line 55: / Line 73: @@
 ** variable power suppl(ies/y)
 * Financial Reports
-** used funds from social toward improvements at front/class/office.
+** used funds from social toward improvements at front/class/office
-** walls are partially built, Ben M. to continue building/painting.
+** walls are partially built, Ben M. to continue building/painting
-* Troy suggests possible loans from membership at low or no interest toward improvements to the space.
+* Troy suggests possible loans from membership at low or no interest toward improvements to the space
 ** can we get tax receipts for donations? would we require a separate entity/charitable org?
 * TEC Lab#3 - Advanced Arduino [ Lucky Number Generator ]
@@ Line 66: / Line 84: @@
 ** It's All Gone Pete Tong
 * First Friday Next Week ( Dec.6 )
-* Next Month-end meeting is to be held on Dec 17th.
+* Next Month-end meeting is to be held on Dec 17th
 == October 29, 2019 - 18:00 @ 200-374 Donald ==
@@ Line 73: / Line 91: @@
 * Ratified previous minutes
 * Financials
 ** We still have fewer members (down from our high in April), so we're on a slow downward trend. I was wrong about being mostly even in the last couple months, since we had those big spikes in net worth. We tend to get an extra 1 or 2 members each month or two, but we also tend to lose 1 or 2 members each month or two.
 ** Most of our lost members are newer members who realized they were just never coming by. The rest were longer-time members who also were never coming by, and who wanted to redirect their funds elsewhere in their lives.
 * Making announcements