Difference between revisions of "Meeting notes"

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== Minutes from previous years ==
 
== Minutes from previous years ==
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[[Meeting_notes (2018)]]
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[[Meeting_notes (2017)]]
 
[[Meeting_notes (2017)]]
  
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[[Meeting_notes (2010)]]
 
[[Meeting_notes (2010)]]
  
== April 24, 2018 - 18:00 @ 200-374 Donald ==
 
 
* discussions about back parking lot
 
* financial report: good, still floating even, month-to-month
 
* movie night on the 27th; Wayne's World and then Bill & Ted's Excellent Adventure
 
* We're ordering a panic bar for our front door
 
* meeting suddenly ended when Edwin arrived with a burrito
 
 
 
== March 27, 2018 - 18:00 @ 200-374 Donald ==
 
 
* discussing metadata from texts / Facebook
 
* the 3D printer is in Minnesota, should be here soon
 
* Edwin made some strides with his driver programming in Rust (he was participating in a "one driver a week" thing)
 
** Edwin plans to make a driver for a PlayStation controller
 
* Chris constructing his arcade cabinet on Sunday; Pizza and light refreshments
 
* financial reports: slight increase. Treading water
 
* Colin E. is having a synth event (Mi Casa FB Live recording) on Saturday.
 
* Friday the 30th is movies: SpaceBalls and then "Star War the Third Gathers: The Backstroke of the West"
 
* MGUG is having an OpenStreetMap night on Wednesday the 28th.
 
  
== AGM, February 27, 2018 - 18:00 @ 200-374 Donald ==
 
  
* bell rung 6:00pm
+
== February 27, 2019 - 18:00 @ 200-374 Donald ==
* 16 members present
+
* 14 members present; 3 represented by proxy. These 17 members constituted a quorum
* nominees for election to the board of directors:
+
* We decided to wait until more members arrived before we closed candidacy for directors
** Michael Kozakewich
+
* Finances
** Ryan Wall
+
** Net worth is on the up-and-up (currently at about $2617.44 above expenses)
** Stefan Asmundsson
+
** Last year 2770
** Chris Johnson
+
** There was a downward spike last year from a large Hydro bill. Michael has been reading the meter weekly since then.
** Ben Moulden
+
** Hydro fees are a bit of a guess, we would need to retrieve our login information to find out how much we're charged per kilowatt hour.
* ELECTION - As there are only five nominees, the board is elected by default
+
** We're using about 300 kWh/week without the air conditioner
* DO WE HAVE QUORUM? -- YES
+
** Uncollected dues is at its lowest since 2017
* FINANCES
+
** Some questions were asked
** year-over-year, we're up a small amount
+
*** Might there be a seasonal trend of membership turn-around? At this point we don't know, but Michael will run some numbers some day
** finances are steady due to frequent small events e.g. recent synth event
+
*** Are there any common reasons members suspend their membership? Nost who cancelled recently cancelled for the sake of their own time or finances
** we have a fair amount of unrealized dues i.e. members who owe a few months
+
* Looking back at 2018
** we need to be more aggressive about handling late dues collections
+
** Got Prusa 3D Printer
** we are at approximately 60 members
+
** Got a new door and got the push-bar installed
*** out of the 60, 7 are in arrears on their dues
+
** Started participating in First Friday
** we have enough members that we are no longer sliding in a downward trajectory
+
** Went to Ai-Kon
** current financial synopsis: "treading water"
+
** Got a new vertical Banner
** goal: grow enough reserve capital to cover 3 months of expenses
+
** Hosted Manitoba Pinball League
* general banter:
+
** Gained enough members to cover expense
** we should market to students more
+
** Thor threw several movie nights
** "do we need to name actual officers as per our incorporation??? right now we just have directors."
+
* Discussion of what SkullSpace ''is'' came up, a community of technically minded people that are available to help each other out on their projects.
*** we don't need to have officers, and SkullSpace has none at the moment.
+
* 360 tour of the space suggested
** Synth Petting Zoo was a success, and netted us about $100
+
* Suggestion of an advertising campaign. Idea to run more events for post-secondary students.
* bylaw changes - ALL PROPOSALS PASSED!!!!!!
+
* The fob management system's power supply had 'technical' "issues" about a month ago. A newer system was constructed, and will be installed soon.
** amendment 1: ''Under the section "Application for membership"'': "If two or more members object to the granting of membership to an applicant, the board must not approve the application for membership." changed to "If two or more members object to the granting of membership to an applicant, the board must reach a unanimous decision if they are to approve the application for membership."
+
* AR Sandbox table has become just a table, Keith will be contacted to figure out what to do with it.
** amendment 2: ''Under the section "Membership rights and privileges"'': "The privilege of bringing one guest at a time to the Hackerspace (other than the workshop within the Hackerspace), as long as they assume responsibility for the conduct and actions of their guest." changed to "The privilege of bringing guests to the Hackerspace in accordance with SkullSpace policies, on condition that they assume responsibility for the conduct and actions of their guests."
+
* Events
** amendment 3: ''Under the section "Ceasing to be a member"'': "Such a membership may be reinstated upon application for reinstatement, which is to processed in the same manner as an application for membership [...]" changed to "Such a membership may be reinstated upon application for reinstatement, which is to be processed in the same manner as an application for membership [...]"
+
** Ai-Kon's one-day Winterfest was interesting. We got some interest in our space. One of the 3D pens glitched out
** amendment 4: ''Under the section "Filling vacancy"'': "[...] the vacancy is to be filled at a regular or special meeting of members to be held within one month after the vacancy arose." changed to "[...] the vacancy is to be filled by election at a special meeting of members to be held within one month after the vacancy arose. The election shall operate as described in the "Election of directors" section."
+
** First Friday is coming up this Friday, March 1st
** amendment 5: ''Under the section "Application for Membership"'': "A membership application must be given to a director." changed to "A membership application must be delivered to a director."
+
*** More members at the space would be helpful
** amendment 6: ''Under the section "Application for Membership" under the subsection "Other membership obligations"'': "Every member must subscribe to the SkullSpace announcements email list." changed to "Every member will be subscribed to the SkullSpace announcements email list. A member may only unsubscribe from the list if he or she agrees that any notice sent thereafter to the announcements email list in accordance with this by-law is considered to have been delivered to him or her as well."
+
** Petting Zoo upcoming; date needs to be finalized
 +
* Candidacy for board was re-visited
 +
** Only five members announced candidacy, so no vote was needed.
 +
** Directors for 2019:
 +
*** Michael
 +
*** Chris
 +
*** Brad M
 +
*** Thor
 +
*** Ben M
  
* MEETING ADJOURNED 7:02PM
+
== January 29, 2019 - 18:17 @ 200-374 Donald ==
 +
* Finances are going up at a steady rate.
 +
* Proposal to have routine Dungeons and Dragons at the space, if interested contact Cameron.
 +
* Comedy workshop still happening every other Wednesday.
 +
* This friday is First Friday
 +
* Next month is the annual general meeting
 +
** Anyone interested in becoming a Skullspace board member please make a post to discuss.
 +
* Several members have noticed 555 days of up time is very noisy

Revision as of 06:43, 27 February 2019


This page serves as the index for SkullSpace meeting minutes.

Minutes from previous years

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


February 27, 2019 - 18:00 @ 200-374 Donald

  • 14 members present; 3 represented by proxy. These 17 members constituted a quorum
  • We decided to wait until more members arrived before we closed candidacy for directors
  • Finances
    • Net worth is on the up-and-up (currently at about $2617.44 above expenses)
    • Last year 2770
    • There was a downward spike last year from a large Hydro bill. Michael has been reading the meter weekly since then.
    • Hydro fees are a bit of a guess, we would need to retrieve our login information to find out how much we're charged per kilowatt hour.
    • We're using about 300 kWh/week without the air conditioner
    • Uncollected dues is at its lowest since 2017
    • Some questions were asked
      • Might there be a seasonal trend of membership turn-around? At this point we don't know, but Michael will run some numbers some day
      • Are there any common reasons members suspend their membership? Nost who cancelled recently cancelled for the sake of their own time or finances
  • Looking back at 2018
    • Got Prusa 3D Printer
    • Got a new door and got the push-bar installed
    • Started participating in First Friday
    • Went to Ai-Kon
    • Got a new vertical Banner
    • Hosted Manitoba Pinball League
    • Gained enough members to cover expense
    • Thor threw several movie nights
  • Discussion of what SkullSpace is came up, a community of technically minded people that are available to help each other out on their projects.
  • 360 tour of the space suggested
  • Suggestion of an advertising campaign. Idea to run more events for post-secondary students.
  • The fob management system's power supply had 'technical' "issues" about a month ago. A newer system was constructed, and will be installed soon.
  • AR Sandbox table has become just a table, Keith will be contacted to figure out what to do with it.
  • Events
    • Ai-Kon's one-day Winterfest was interesting. We got some interest in our space. One of the 3D pens glitched out
    • First Friday is coming up this Friday, March 1st
      • More members at the space would be helpful
    • Petting Zoo upcoming; date needs to be finalized
  • Candidacy for board was re-visited
    • Only five members announced candidacy, so no vote was needed.
    • Directors for 2019:
      • Michael
      • Chris
      • Brad M
      • Thor
      • Ben M

January 29, 2019 - 18:17 @ 200-374 Donald

  • Finances are going up at a steady rate.
  • Proposal to have routine Dungeons and Dragons at the space, if interested contact Cameron.
  • Comedy workshop still happening every other Wednesday.
  • This friday is First Friday
  • Next month is the annual general meeting
    • Anyone interested in becoming a Skullspace board member please make a post to discuss.
  • Several members have noticed 555 days of up time is very noisy