Difference between revisions of "Meeting notes"

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== Minutes from previous years ==
 
== Minutes from previous years ==
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[[Meeting_notes (2018)]]
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[[Meeting_notes (2017)]]
 
[[Meeting_notes (2017)]]
  
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[[Meeting_notes (2010)]]
 
[[Meeting_notes (2010)]]
  
== April 24, 2018 - 18:00 @ 200-374 Donald ==
 
 
* discussions about back parking lot
 
* financial report: good, still floating even, month-to-month
 
* movie night on the 27th; Wayne's World and then Bill & Ted's Excellent Adventure
 
* We're ordering a panic bar for our front door
 
* meeting suddenly ended when Edwin arrived with a burrito
 
 
 
== March 27, 2018 - 18:00 @ 200-374 Donald ==
 
  
* discussing metadata from texts / Facebook
 
* the 3D printer is in Minnesota, should be here soon
 
* Edwin made some strides with his driver programming in Rust (he was participating in a "one driver a week" thing)
 
** Edwin plans to make a driver for a PlayStation controller
 
* Chris constructing his arcade cabinet on Sunday; Pizza and light refreshments
 
* financial reports: slight increase. Treading water
 
* Colin E. is having a synth event (Mi Casa FB Live recording) on Saturday.
 
* Friday the 30th is movies: SpaceBalls and then "Star War the Third Gathers: The Backstroke of the West"
 
* MGUG is having an OpenStreetMap night on Wednesday the 28th.
 
  
== AGM, February 27, 2018 - 18:00 @ 200-374 Donald ==
+
== May 28, 2019 - 18:00 @ 200-374 Donald ==
 +
* Introductions
 +
* Ratified last-month's minutes
 +
*Financial report:
 +
** Still losing money. After pruning some members last month, we haven't replaced them for this month. More funds will come in next month and the month after, so it should even out
 +
** Snacks are pretty low this month
 +
** Everything else is pretty average
 +
* Events
 +
** OSM night in June will probably be on the third week. It'll be on a Wednesday
 +
** First Friday not this Friday! It'll be on June 7th
 +
** Cookies & Community today. Come talk about business plans or something while eating cookies
 +
* Other
 +
** We discussed getting a ladder at some point. 8 feet high, grade 1A, it could be either aluminum or fibreglass. Colin 0 will probably pick one up when there's a sale
 +
** New Ubiquity APs! These ones support the 5 GHz band and 802.11ac
 +
*** Maybe in five more years we'll upgrade again to 802.11ax or something
  
* bell rung 6:00pm
+
== April 30, 2019 - 18:00 @ 200-374 Donald ==
* 16 members present
+
* Introductions
* nominees for election to the board of directors:
+
* Ratified last-month's minutes
** Michael Kozakewich
+
* Financial report:
** Ryan Wall
+
** Lower membership from new members dropping out after a couple months
** Stefan Asmundsson
+
*** We sometimes have to trim newer members who lose interest after a few months, but sometimes Michael gets lazy and leaves it for a month or two. Then it piles up
** Chris Johnson
+
** Everything else is fairly normal. On the whole, a small loss for this month
** Ben Moulden
+
* Events:
* ELECTION - As there are only five nominees, the board is elected by default
+
** Ai-Kon is coming up, July 26-28. We get two passes per day, so let me know if you'd like to watch the table for one or more days. There are events throughout the night if you want to enjoy yourself after the dealer's hall closes
* DO WE HAVE QUORUM? -- YES
+
** First Friday of the month coming up:
* FINANCES
+
*** Work-from-Skullspace Day during the workday
** year-over-year, we're up a small amount
+
*** Potential plans for Lunch-from-Skullspace Day if you work nearby but can't telecommute
** finances are steady due to frequent small events e.g. recent synth event
+
*** First Fridays that evening, starting at 6:00
** we have a fair amount of unrealized dues i.e. members who owe a few months
+
* 3D printer got some extra care. Ordered new print surface using a coupon
** we need to be more aggressive about handling late dues collections
+
* Cookies and Community is held after each monthly meeting. We snacked on cinnamon rolls during the meeting. You should have been here!
** we are at approximately 60 members
+
* Ended 18:17
*** out of the 60, 7 are in arrears on their dues
 
** we have enough members that we are no longer sliding in a downward trajectory
 
** current financial synopsis: "treading water"
 
** goal: grow enough reserve capital to cover 3 months of expenses
 
* general banter:
 
** we should market to students more
 
** "do we need to name actual officers as per our incorporation??? right now we just have directors."
 
*** we don't need to have officers, and SkullSpace has none at the moment.
 
** Synth Petting Zoo was a success, and netted us about $100
 
* bylaw changes - ALL PROPOSALS PASSED!!!!!!
 
** amendment 1: ''Under the section "Application for membership"'': "If two or more members object to the granting of membership to an applicant, the board must not approve the application for membership." changed to "If two or more members object to the granting of membership to an applicant, the board must reach a unanimous decision if they are to approve the application for membership."
 
** amendment 2: ''Under the section "Membership rights and privileges"'': "The privilege of bringing one guest at a time to the Hackerspace (other than the workshop within the Hackerspace), as long as they assume responsibility for the conduct and actions of their guest." changed to "The privilege of bringing guests to the Hackerspace in accordance with SkullSpace policies, on condition that they assume responsibility for the conduct and actions of their guests."
 
** amendment 3: ''Under the section "Ceasing to be a member"'': "Such a membership may be reinstated upon application for reinstatement, which is to processed in the same manner as an application for membership [...]" changed to "Such a membership may be reinstated upon application for reinstatement, which is to be processed in the same manner as an application for membership [...]"
 
** amendment 4: ''Under the section "Filling vacancy"'': "[...] the vacancy is to be filled at a regular or special meeting of members to be held within one month after the vacancy arose." changed to "[...] the vacancy is to be filled by election at a special meeting of members to be held within one month after the vacancy arose. The election shall operate as described in the "Election of directors" section."
 
** amendment 5: ''Under the section "Application for Membership"'': "A membership application must be given to a director." changed to "A membership application must be delivered to a director."
 
** amendment 6: ''Under the section "Application for Membership" under the subsection "Other membership obligations"'': "Every member must subscribe to the SkullSpace announcements email list." changed to "Every member will be subscribed to the SkullSpace announcements email list. A member may only unsubscribe from the list if he or she agrees that any notice sent thereafter to the announcements email list in accordance with this by-law is considered to have been delivered to him or her as well."
 
  
* MEETING ADJOURNED 7:02PM
+
== March 26, 2019 - 18:00 @ 200-374 Donald ==
 +
* Oops, the meeting minutes weren't uploaded. They should be on the lounge computer, so they should be uploaded sometime in May.
  
== January 30, 2018 - 18:00 @ 200-374 Donald ==
+
== February 27, 2019 - 18:00 @ 200-374 Donald ==
 +
* 14 members present; 3 represented by proxy. These 17 members constituted a quorum
 +
* We decided to wait until more members arrived before we closed candidacy for directors
 +
* Finances
 +
** Net worth is on the up-and-up (currently at about $2617.44 above expenses)
 +
** Last year 2770
 +
** There was a downward spike last year from a large Hydro bill. Michael has been reading the meter weekly since then.
 +
** Hydro fees are a bit of a guess, we would need to retrieve our login information to find out how much we're charged per kilowatt hour.
 +
** We're using about 300 kWh/week without the air conditioner
 +
** Uncollected dues is at its lowest since 2017
 +
** Some questions were asked
 +
*** Might there be a seasonal trend of membership turn-around? At this point we don't know, but Michael will run some numbers some day
 +
*** Are there any common reasons members suspend their membership? Nost who cancelled recently cancelled for the sake of their own time or finances
 +
* Looking back at 2018
 +
** Got Prusa 3D Printer
 +
** Got a new door and got the push-bar installed
 +
** Started participating in First Friday
 +
** Went to Ai-Kon
 +
** Got a new vertical Banner
 +
** Hosted Manitoba Pinball League
 +
** Gained enough members to cover expense
 +
** Thor threw several movie nights
 +
* Discussion of what SkullSpace ''is'' came up, a community of technically minded people that are available to help each other out on their projects.
 +
* 360 tour of the space suggested
 +
* Suggestion of an advertising campaign. Idea to run more events for post-secondary students.
 +
* The fob management system's power supply had 'technical' "issues" about a month ago. A newer system was constructed, and will be installed soon.
 +
* AR Sandbox table has become just a table, Keith will be contacted to figure out what to do with it.
 +
* Events
 +
** Ai-Kon's one-day Winterfest was interesting. We got some interest in our space. One of the 3D pens glitched out
 +
** First Friday is coming up this Friday, March 1st
 +
*** More members at the space would be helpful
 +
** Petting Zoo upcoming; date needs to be finalized
 +
* Candidacy for board was re-visited
 +
** Only five members announced candidacy, so no vote was needed.
 +
** Directors for 2019:
 +
*** Michael
 +
*** Chris
 +
*** Brad M
 +
*** Thor
 +
*** Ben M
  
* Financial update.
+
== January 29, 2019 - 18:17 @ 200-374 Donald ==
** Base income roughly equals base expenses, so basically breaking even.  
+
* Finances are going up at a steady rate.
** Bitcoin donation address is on the website. Mark Jenkins will look into adding shapeshift.io and changely.com so we can accept other cryptos.
+
* Proposal to have routine Dungeons and Dragons at the space, if interested contact Cameron.
* Overview of proposed by-law amendments, which will be attached to the AGM announcement email.
+
* Comedy workshop still happening every other Wednesday.
 +
* This friday is First Friday
 +
* Next month is the annual general meeting
 +
** Anyone interested in becoming a Skullspace board member please make a post to discuss.
 +
* Several members have noticed 555 days of up time is very noisy

Revision as of 23:43, 28 May 2019


This page serves as the index for SkullSpace meeting minutes.

Minutes from previous years

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


May 28, 2019 - 18:00 @ 200-374 Donald

  • Introductions
  • Ratified last-month's minutes
  • Financial report:
    • Still losing money. After pruning some members last month, we haven't replaced them for this month. More funds will come in next month and the month after, so it should even out
    • Snacks are pretty low this month
    • Everything else is pretty average
  • Events
    • OSM night in June will probably be on the third week. It'll be on a Wednesday
    • First Friday not this Friday! It'll be on June 7th
    • Cookies & Community today. Come talk about business plans or something while eating cookies
  • Other
    • We discussed getting a ladder at some point. 8 feet high, grade 1A, it could be either aluminum or fibreglass. Colin 0 will probably pick one up when there's a sale
    • New Ubiquity APs! These ones support the 5 GHz band and 802.11ac
      • Maybe in five more years we'll upgrade again to 802.11ax or something

April 30, 2019 - 18:00 @ 200-374 Donald

  • Introductions
  • Ratified last-month's minutes
  • Financial report:
    • Lower membership from new members dropping out after a couple months
      • We sometimes have to trim newer members who lose interest after a few months, but sometimes Michael gets lazy and leaves it for a month or two. Then it piles up
    • Everything else is fairly normal. On the whole, a small loss for this month
  • Events:
    • Ai-Kon is coming up, July 26-28. We get two passes per day, so let me know if you'd like to watch the table for one or more days. There are events throughout the night if you want to enjoy yourself after the dealer's hall closes
    • First Friday of the month coming up:
      • Work-from-Skullspace Day during the workday
      • Potential plans for Lunch-from-Skullspace Day if you work nearby but can't telecommute
      • First Fridays that evening, starting at 6:00
  • 3D printer got some extra care. Ordered new print surface using a coupon
  • Cookies and Community is held after each monthly meeting. We snacked on cinnamon rolls during the meeting. You should have been here!
  • Ended 18:17

March 26, 2019 - 18:00 @ 200-374 Donald

  • Oops, the meeting minutes weren't uploaded. They should be on the lounge computer, so they should be uploaded sometime in May.

February 27, 2019 - 18:00 @ 200-374 Donald

  • 14 members present; 3 represented by proxy. These 17 members constituted a quorum
  • We decided to wait until more members arrived before we closed candidacy for directors
  • Finances
    • Net worth is on the up-and-up (currently at about $2617.44 above expenses)
    • Last year 2770
    • There was a downward spike last year from a large Hydro bill. Michael has been reading the meter weekly since then.
    • Hydro fees are a bit of a guess, we would need to retrieve our login information to find out how much we're charged per kilowatt hour.
    • We're using about 300 kWh/week without the air conditioner
    • Uncollected dues is at its lowest since 2017
    • Some questions were asked
      • Might there be a seasonal trend of membership turn-around? At this point we don't know, but Michael will run some numbers some day
      • Are there any common reasons members suspend their membership? Nost who cancelled recently cancelled for the sake of their own time or finances
  • Looking back at 2018
    • Got Prusa 3D Printer
    • Got a new door and got the push-bar installed
    • Started participating in First Friday
    • Went to Ai-Kon
    • Got a new vertical Banner
    • Hosted Manitoba Pinball League
    • Gained enough members to cover expense
    • Thor threw several movie nights
  • Discussion of what SkullSpace is came up, a community of technically minded people that are available to help each other out on their projects.
  • 360 tour of the space suggested
  • Suggestion of an advertising campaign. Idea to run more events for post-secondary students.
  • The fob management system's power supply had 'technical' "issues" about a month ago. A newer system was constructed, and will be installed soon.
  • AR Sandbox table has become just a table, Keith will be contacted to figure out what to do with it.
  • Events
    • Ai-Kon's one-day Winterfest was interesting. We got some interest in our space. One of the 3D pens glitched out
    • First Friday is coming up this Friday, March 1st
      • More members at the space would be helpful
    • Petting Zoo upcoming; date needs to be finalized
  • Candidacy for board was re-visited
    • Only five members announced candidacy, so no vote was needed.
    • Directors for 2019:
      • Michael
      • Chris
      • Brad M
      • Thor
      • Ben M

January 29, 2019 - 18:17 @ 200-374 Donald

  • Finances are going up at a steady rate.
  • Proposal to have routine Dungeons and Dragons at the space, if interested contact Cameron.
  • Comedy workshop still happening every other Wednesday.
  • This friday is First Friday
  • Next month is the annual general meeting
    • Anyone interested in becoming a Skullspace board member please make a post to discuss.
  • Several members have noticed 555 days of up time is very noisy