Difference between revisions of "Meeting notes"

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(Included April 11, 2017 special meeting entry. Minutes missing.)
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== Minutes from previous years ==
 
== Minutes from previous years ==
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[[Meeting_notes (2019)]]
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[[Meeting_notes (2018)]]
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[[Meeting_notes (2017)]]
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[[Meeting_notes (2016)]]
 
[[Meeting_notes (2016)]]
  
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[[Meeting_notes (2010)]]
 
[[Meeting_notes (2010)]]
  
== September 26, 2017 - 18:00 @ 200-374 Donald ==
 
* 9 members present
 
* Recap of last meeting minutes
 
* Financials:
 
** A little lower this month than last, but still about a month in the bank
 
** Big insurance payments are now done
 
** Michael to add an account to average those insurance fees across a whole year for better budgeting / foresight
 
** Drinks tend to sell better than food
 
** Quite a bit more in membership dues compared to last year
 
* Unit upstairs (cheaper by $600/month) is becoming available soon - Michael to reach out to Bob Brown. Will look into it and report back.
 
* Anti-social: Michael won't be running it, but Wayne sounded like he might want to.  Best not to rush it to ensure a better turnout. Michael will talk to Wayne to make plans.
 
** Michael wants to eventually plan a smaller, quieter, more geeky night targeted towards members of SkullSpace and their friends.
 
* Papers we love is at the space tomorrow.  Some fancy text to speech stuff.
 
* Communications strikeforce has met. More coming soon.
 
* Meeting over 6:42pm
 
 
== August 29, 2017 - 18:00 @ 200-374 Donald ==
 
 
*Intros
 
*8 members including Michael, Stefan, Thor, Edwin, Keith...
 
*finacials
 
**we have 1 month rent as backup
 
**downward trend due to insurance will continue for antoher month.
 
**events made August somewhat profitable
 
*Lockpicking event happened - it went well
 
*Ingress event happened - it went well
 
*attendees at lockpicking event had trouble swiping in at front door, possibly due to to much use
 
*member reports getting lock in the space because motion sensor is flakey
 
**get a sign asap
 
**look into installing pushbar
 
*member suggests hold a "fixing the space" hakathon
 
*b-sides nov4-5, looking for speakers
 
*should get update photos for the computer for refugees soon
 
*member suggests creating strikeforce to update wiki, webpage, member intake process etc. 
 
*motion to turn air cond. back on
 
  
== July 25, 2017 - 18:00 @ 200-374 Donald ==
+
== April 28th, 2020 - 18:00 @ Slack General Channel ==
 
+
* 6:03: Ratified last-month's minutes
*Members: 8
+
* 6:06: Financials
*3D Printing Workshop over here. IEEE might be sponsoring refreshments? 5 or 6 talks. Reverse engineering Tiko. Retrofitting the motors, etc.
+
** The net worth is steady, but we will be losing over the next little bit due to member loss.
*Ai-Kon went good. We had a lot of interest and there were no hiccups. It was like a mini comic-con.
+
** Expenses are pretty flat. Income had quite a bit of food and drink.
*Financial news:
+
** We earned $40.00 from the coffee machine, this month.
**We're seeing a spike in members after all last month's memberships started coming through. We won't be relying quite as hard on event funds, but those will still be necessary for now.
+
** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
**We're still in that four-month period every summer where we're paying for insurance. We're continuing a downward trent, but we shouldn't fall below where we were in February.
+
** Michael removed members who didn't respond since February and March.
*Our air conditioner might have problems. It seems to be working now, but we'll keep an eye on it. Someone predicted a few years ago that it was on its last legs.
+
** Michael will pay a coworking fee for using the fancy desks during April.
 
+
** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
== June 27, 2017 - 18:00 @ 200-374 Donald ==
+
** A few scenarios:
 
+
*** If literally all money stopped coming in, we'd last about three months.
* Intros
+
*** If only our PAD amounts were still coming in, we'd last about six months.
* 3D printing intro day - stay tuned for sometime this summer
+
*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
* X-Carl is now operational once again (thanks Edwin!)
+
* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
* Finances appear to be stabilizing
+
* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
* New Keyfobs are in - rejoice!
+
** No events, yet, and use space sparingly.
* Mark Jenkins is presenting a talk at the space tomorrow - "Resisting the Surveillance State"
+
* 6:40: Need for an IRC bot set up for slack.
* SkullSpace fund2013 minutes are at [[Meeting_notes\2013]]
+
* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
 
+
** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
raising campaign is active - check out http://skull.space/summer - Donation matching!
+
** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
* Michael K is still looking for volunteers for the AiKon table, hit him up if you are available!
+
* 6:56: Thor streamed his movie night. The same might happen next month.
* Temporary water service is now in effect @ 374 Donald
 
* Unix Epoch rollover to 1500000000 is happening on July 13 - stay tuned for an event announcement
 
 
 
 
 
== May 30, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
*Intros
 
*April minutes read
 
*72 Princess location for social- Chris made preliminary contact.
 
*Free credit pinball today
 
*Two pinball events still to come - contact Manitoba Pinball Asc. or just show in interested
 
*Edwin asked developer for discount on KISS slicer. Developer gave gave us a free licence
 
*Edwin and Thor experimenting with mater control for 3d printer
 
*X-Carl may have a damaged arduino and/or X-axis stepper driver
 
*Edwin ordered replacement and upgrade parts for Carl
 
*Edwin looking for Windows Vista licence for some bizarre reason
 
*1st pinball event happened, it was fun
 
*Papers we love happened it wen well, apparently it's on YouTube
 
*Student films screening event being planned
 
*cyber-defense challenge happened, it went well
 
*Front street being torn up from June 8 - July 27, good luck parking.
 
*sandbox table still incomplete  and broken
 
*abridged financial report because scripts were configured for USD not CAD. Micheal may email complete report after meeting
 
 
 
== April 25, 2017 - 18:00 @ 200-374 Donald ==
 
  
 +
== March 31st, 2020 - 18:00 @ Slack General Channel ==
 
* Introductions
 
* Introductions
* We read the minutes from last week.
+
* Last minutes
* Adrian had a suggestion for an Anti-Social space. 72 Princess, third floor, $450.
+
* Financials
** Freight elevator if needed.
+
** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
* Financial Report:
+
** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
** We had made some money from events, so we're holding steady.  
+
** Net worth is holding pretty steady, all things considered.  
** We have a couple new members.
+
** We outlaid some expenses to get groceries and the like.  
** The insurance payments in the summer are what usually do us in.
+
** Our drink and snack income were fairly high, so thank you to Nate for restocking that.  
** Member dues essentially pay for rent. We rely on donations and event revenue to cover insurance and utilities.
+
** Membership is holding steady for now.
* Plans for the floor? Getting ends of linoleum would be nice and cheap. We should be able to just roll it out without gluing.
+
** I didn't collect enough over-dues.
* Chris's friend has some ideas on how to decorate the place.
+
* Stuff
 
+
** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
== April 11, 2017 - 18:00 @ 200-374 Donald - Special Meeting ==
+
** The half-taken-apart TV is Edwin's.
 
+
** The whole place has pretty much been in stasis
* Meeting held to vote on proposed amendments that were not voted on during 2017 AGM due to procedural error.
+
* COVID-19
 
+
** We're trying to reduce the number of people in the space. So far there have never been more than about six.
== March 28, 2017 - 18:00 @ 200-374 Donald ==
+
** We just reached 100 cases of the disease in Manitoba.
 
+
** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
* Meeting called
+
** “I can’t go out, I’m washing my hands tonight”
* Approved previous minutes
+
** We're not locking the space down, but we are urging members to stay home.
* Financial report: Looks okay. We had a good event with the synth meetup, so we probably aren't losing anything this month. Michael doesn't have the bank records at the moment.
+
** The ‘modular petting zoo’ is cancelled until further notice.  
* Why is the door always locked now?
+
** Gatherings of up to 10 people should still be fine.
** The architects lock it at 5:00?
+
** We updated the front page of the website with a message.
* A lot of members had applied lately, and we're contacting them one by one.
+
** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
* Hackaday is hiring contract writers! Writing about projects and such, so apply today.
 
** (P.S. we should document all the neat stuff we do here.)
 
* Was there money in our fund to purchase upholstery?
 
** So Chris had the idea to get furniture to make our space better.
 
** More flooring! Stuff like that.  
 
** We need lockers, too. Costco has a sale.
 
*** We can probably get old ones from Habitat for Humanity, too.
 
** We took a vote. The people who didn't show up will never know.
 
* Flickr is full of pictures from other events, but never anything in our space. We should take more photos in the space.
 
* Edwin talked about pinball and such. Virtual pinball, etc.
 
* We've got an orange (the construction type) SkullSpace toque for sale.
 
* Marcel is looking for a video camera (camcorder?) for an upcoming trip. He was looking for something "a step up from an iPhone."
 
* Upcoming events:
 
** Ron's CTF event this Saturday
 
** Manitoba Comic Con this Saturday and Sunday. We have a table.
 
 
 
== February - 18:00 @ 200-374 Donald ==
 
  
* Whoops, these minutes are missing! email [mailto:admin@skullspace.ca admin@] if you have them.
 
** Actuall is probably Edwin.
 
  
== January 31, 2017 - 18:00 @ 200-374 Donald ==
+
== February 25th, 2020 - 18:00 @ 200-374 Donald ==
 +
* Started 6:00pm
 +
* Attendance was taken
 +
* We have quorum. 15 people in attendance, two proxy
 +
* 6:04: Year in review
 +
** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
 +
** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
 +
** Earned $1,500 for the first and $1,700 on the second.
 +
** Year-over-year we're doing quite well as far as earnings
 +
** Presented cashflow, income and expenses from the past 12 months
 +
** Donations for the tech club $500
 +
** Helga's donation for our help
 +
* 6:10: Membership count is currently at 58. Down from 60 last AGM.
 +
* 6:15: Discussing net worth, how we track what people owe us
 +
* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
 +
** We checked the property value and it was under $400,000. Could we buy the building?
 +
** We should offer to renew early?
 +
* 6:20: Revisiting year in review:
 +
** Tech club occurred in October and November which taught electronics on three separate events.
 +
*** Arduino session, intro to 3D printing, Arduino 7 segment display
 +
*** 15 kids aged ten to sixteen came out.
 +
*** Funding from the city
 +
*** Super success!
 +
** MGUG events held at least five evenings.
 +
** YIMBY events held ten meetings.
 +
** First Fridays have happened.
 +
** Movie nights have been a grand success.
 +
** Helped local artist realize their "Shimmer" exhibit
 +
** Carl (CNC machine can cut metal things now and is much quieter)
 +
** Began building out an office-like space with the earnings from the first social
 +
*** Two 4K monitors and desks
 +
*** Built a wall
 +
* 6:30: Discussions about wall building
 +
* 6:33: Final notes
 +
** Thor: Participation is important, letting other members have a try
 +
** Brad: It was a good experience. Recommend it to build a higher profile
 +
* 6:36: New board decided without a vote.
 +
** Chris Johnson
 +
** Kyle Martin
 +
** Mark Campbell
 +
** Michael Kozakewich
 +
** Nate Wild
 +
* Action item:
 +
** 3D print something for the tech club contributors
 +
** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.
  
* Meeting called 6:00pm
+
== January 28, 2020 - 18:00 @ 200-374 Donald ==
* FPV update
+
* No introductions needed
** FPV Wing build moved to Feb 23rd
+
* Previous minutes
** discontinuing the regular FPV extravaganza until further notice, lack of interest
+
* Financial
* Members: Read the Bylaws and propose any changes
+
** NYE Social boosted it a bunch
** announce proposed changes to bylaws on Feb 7th (still waiting for members to submit proposed changes)
+
** We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
* Synthesizer petting zoo is gaining momentum
+
** Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
* Bylaw amendment ideas
+
* NYE Social:
** requiring invitation to apply for membership seems outdated as per our recent practices
+
** Got too much alcohol
** one guest per member in the space rule
+
** Managed to return most of that
** need to update wiki as per meeting requirements
+
** In the end we made about $1400, so it was a success
* Finances!!!! - [https://docs.google.com/spreadsheets/d/1aYGwbmIYlze4-M6j6GtLXJzbj61HPsWAjZ5vzSV7qug/edit?usp=sharing see report here]
+
** More than half our guests used EventBrite
** forecast: early April is when we die should we not grow our membership
+
** We keep on underpricing drinks
** next big upfront payment - july?? need to confirm
+
** The downstairs has been leased, so we can't throw any more of this type of social
* Membership strategies: we need to throw more events to gain more members!  Our efforts reflect membership growth, need to keep up the good work
+
*** Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
** Government Grants - paying for events, supplies
+
* AGM soon
** IEEE wpg section?
+
** Any bylaws or such need to be in by February 4th.
* Malware analysis was well attended
 
* Teddy Ruxpin > Furby
 
* POS terminals working - for snacks!?!?!?
 
* KeyFOBs should be hear by Feb 3rd
 
* Meeting adjourned @ 18:41
 

Revision as of 20:20, 10 May 2020


This page serves as the index for SkullSpace meeting minutes.

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


April 28th, 2020 - 18:00 @ Slack General Channel

  • 6:03: Ratified last-month's minutes
  • 6:06: Financials
    • The net worth is steady, but we will be losing over the next little bit due to member loss.
    • Expenses are pretty flat. Income had quite a bit of food and drink.
    • We earned $40.00 from the coffee machine, this month.
    • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
    • Michael removed members who didn't respond since February and March.
    • Michael will pay a coworking fee for using the fancy desks during April.
    • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
    • A few scenarios:
      • If literally all money stopped coming in, we'd last about three months.
      • If only our PAD amounts were still coming in, we'd last about six months.
      • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
  • 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
  • 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
    • No events, yet, and use space sparingly.
  • 6:40: Need for an IRC bot set up for slack.
  • 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
    • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
    • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
  • 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

  • Introductions
  • Last minutes
  • Financials
    • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
    • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
    • Net worth is holding pretty steady, all things considered.
    • We outlaid some expenses to get groceries and the like.
    • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
    • Membership is holding steady for now.
    • I didn't collect enough over-dues.
  • Stuff
    • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
    • The half-taken-apart TV is Edwin's.
    • The whole place has pretty much been in stasis
  • COVID-19
    • We're trying to reduce the number of people in the space. So far there have never been more than about six.
    • We just reached 100 cases of the disease in Manitoba.
    • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
    • “I can’t go out, I’m washing my hands tonight”
    • We're not locking the space down, but we are urging members to stay home.
    • The ‘modular petting zoo’ is cancelled until further notice.
    • Gatherings of up to 10 people should still be fine.
    • We updated the front page of the website with a message.
    • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.


February 25th, 2020 - 18:00 @ 200-374 Donald

  • Started 6:00pm
  • Attendance was taken
  • We have quorum. 15 people in attendance, two proxy
  • 6:04: Year in review
    • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
    • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
    • Earned $1,500 for the first and $1,700 on the second.
    • Year-over-year we're doing quite well as far as earnings
    • Presented cashflow, income and expenses from the past 12 months
    • Donations for the tech club $500
    • Helga's donation for our help
  • 6:10: Membership count is currently at 58. Down from 60 last AGM.
  • 6:15: Discussing net worth, how we track what people owe us
  • 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
    • We checked the property value and it was under $400,000. Could we buy the building?
    • We should offer to renew early?
  • 6:20: Revisiting year in review:
    • Tech club occurred in October and November which taught electronics on three separate events.
      • Arduino session, intro to 3D printing, Arduino 7 segment display
      • 15 kids aged ten to sixteen came out.
      • Funding from the city
      • Super success!
    • MGUG events held at least five evenings.
    • YIMBY events held ten meetings.
    • First Fridays have happened.
    • Movie nights have been a grand success.
    • Helped local artist realize their "Shimmer" exhibit
    • Carl (CNC machine can cut metal things now and is much quieter)
    • Began building out an office-like space with the earnings from the first social
      • Two 4K monitors and desks
      • Built a wall
  • 6:30: Discussions about wall building
  • 6:33: Final notes
    • Thor: Participation is important, letting other members have a try
    • Brad: It was a good experience. Recommend it to build a higher profile
  • 6:36: New board decided without a vote.
    • Chris Johnson
    • Kyle Martin
    • Mark Campbell
    • Michael Kozakewich
    • Nate Wild
  • Action item:
    • 3D print something for the tech club contributors
    • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

  • No introductions needed
  • Previous minutes
  • Financial
    • NYE Social boosted it a bunch
    • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
    • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
  • NYE Social:
    • Got too much alcohol
    • Managed to return most of that
    • In the end we made about $1400, so it was a success
    • More than half our guests used EventBrite
    • We keep on underpricing drinks
    • The downstairs has been leased, so we can't throw any more of this type of social
      • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
  • AGM soon
    • Any bylaws or such need to be in by February 4th.