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== Minutes from previous years ==
 
== Minutes from previous years ==
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[[Meeting_notes (2019)]]
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[[Meeting_notes (2018)]]
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[[Meeting_notes (2017)]]
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[[Meeting_notes (2016)]]
 
[[Meeting_notes (2016)]]
  
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[[Meeting_notes (2010)]]
 
[[Meeting_notes (2010)]]
  
== AGM, February 27, 2018 - 18:00 @ 200-374 Donald ==
 
  
* bell rung 6:00pm
+
== April 28th, 2020 - 18:00 @ Slack General Channel ==
* nominees for election to the board of directors:
+
* 6:03: Ratified last-month's minutes
** Michael kozakewich
+
* 6:06: Financials
** Ryan Wall
+
** The net worth is steady, but we will be losing over the next little bit due to member loss.
** Stefan Asmundsson
+
** Expenses are pretty flat. Income had quite a bit of food and drink.
** Chris Johnson
+
** We earned $40.00 from the coffee machine, this month.
** Ben Moulden
+
** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
* ELECTION - As there are only five nominees, the board is elected by default
+
** Michael removed members who didn't respond since February and March.
* DO WE HAVE QUORUM? -- YES
+
** Michael will pay a coworking fee for using the fancy desks during April.
* FINANCES
+
** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
** over the entire year, we're up a small amount
+
** A few scenarios:
** finances are steady due to frequent small events e.g. recent synth event
+
*** If literally all money stopped coming in, we'd last about three months.
** we have a fair amount of unrealized dues i.e. members who owe a few months
+
*** If only our PAD amounts were still coming in, we'd last about six months.
** we need to be more aggressive about handling late dues collections
+
*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
** we are at approximately 60 members
+
* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
*** out of the 60, 7 are in arrears on their dues
+
* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
** we have enough members that we are no longer sliding in a downward trajectory
+
**  No events, yet, and use space sparingly.
** current financial synopsis: "treading water"
+
* 6:40: Need for an IRC bot set up for slack.
** goal: grow enough reserve capital to cover 3 months of expenses
+
* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
* general banter:
+
** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
** we should market to students more
+
** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
** do we need to name actual officers as per our incorporation??? right now we just have directors.
+
* 6:56: Thor streamed his movie night. The same might happen next month.
*** we don't need to have officers, and SkullSpace has none at the moment.
 
** Synth Petting Zoo was a success, and netted us about $100
 
* bylaw changes - ALL PROPOSALS PASSED!!!!!!
 
** amendment 1: ''Under the section "Application for membership"'': "If two or more members object to the granting of membership to an applicant, the board must not approve the application for membership." changed to "If two or more members object to the granting of membership to an applicant, the board must reach a unanimous decision if they are to approve the application for membership."
 
** amendment 2: ''Under the section "Membership rights and privileges"'': "The privilege of bringing one guest at a time to the Hackerspace (other than the workshop within the Hackerspace), as long as they assume responsibility for the conduct and actions of their guest." changed to "The privilege of bringing guests to the Hackerspace in accordance with SkullSpace policies, on condition that they assume responsibility for the conduct and actions of their guests."
 
** amendment 3: ''Under the section "Ceasing to be a member"'': "Such a membership may be reinstated upon application for reinstatement, which is to processed in the same manner as an application for membership [...]" changed to "Such a membership may be reinstated upon application for reinstatement, which is to be processed in the same manner as an application for membership [...]"
 
** amendment 4: ''Under the section "Filling vacancy"'': "[...] the vacancy is to be filled at a regular or special meeting of members to be held within one month after the vacancy arose." changed to "[...] the vacancy is to be filled by election at a special meeting of members to be held within one month after the vacancy arose. The election shall operate as described in the "Election of directors" section."
 
** amendment 5: ''Under the section "Application for Membership"'': "A membership application must be given to a director." changed to "A membership application must be delivered to a director."
 
** amendment 6: ''Under the section "Application for Membership" under the subsection "Other membership obligations"'': "Every member must subscribe to the SkullSpace announcements email list." changed to "Every member will be subscribed to the SkullSpace announcements email list. A member may only unsubscribe from the list if he or she agrees that any notice sent thereafter to the announcements email list in accordance with this by-law is considered to have been delivered to him or her as well."
 
  
* MEETING ADJOURNED 7:02PM
+
== March 31st, 2020 - 18:00 @ Slack General Channel ==
 
+
* Introductions
== December 19, 2017 - 18:00 @ 200-374 Donald ==
+
* Last minutes
 
 
*The official monthly meeting was rescheduled to tonight because holiday.
 
 
 
*Finances
 
**Stable slight increase due to lower costs (hydro bill)
 
**Having food drives food donations
 
**Membership numbers good at 57
 
*New website
 
**Set to go live Friday Dec 22 possible launch party.
 
**Any members that can provide content would be good ie) project.
 
**Does any member own the Skullspace Instagram... we should ask on announce/discuss
 
**Website can post blog posts to social media but we need credentials for Skullspaces social media accounts.
 
 
 
*The Gary effect will be hosting a gift give way for low income families. If interested visit garyeffect.ca
 
   
 
*Carl's enclosure nearly complete just wire routing and dust management left.
 
 
 
== November 28, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
* 13 members present (no recap of last meeting minutes)
 
* Lively discussion of how to generate revenue and events for Skullspace
 
** Liquor licensing in the space
 
*** Have to get space up to code and investigate what blockers there are (fire inspection)
 
*** There should be past emails to investigate what is exactly needed
 
** Running weekly/monthly events at a bar
 
** Promote Skullspace as a coworking space
 
** If we can separate the classroom from the rest of the space, we can make the classroom nicer and then potentially host events there (small scale dance parties?)
 
** Running classes for things that our members are good at
 
*** programming/3d printer/CNC Router/Soldering, video games, art, designing things
 
** colocation services and/or vm services
 
** Hackathons at the space
 
** Discussed having a paid position for volunteer/event coordinator to run things
 
* Discussed how to make the space nicer
 
** Purchase good furniture and replace crappy furniture
 
** 'Recycling run' is needed to get rid of unused junk (MAME machine, etc.)
 
** Justin wants to make curtains to separate the classroom from the rest of the space
 
 
 
== October 31, 2017 - 18:00 @ 200-374 Donald ==
 
* Projector kerfuffle w.r.t. pinball
 
 
* Financials
 
* Financials
** Net worth a little lower, but we're still healthy.
+
** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
** We had a large snacks/drinks expense, but we've paid nearly all of it off and we'll be seeing good returns next month.
+
** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
** A. Michael made a pre-paying account for our summer insurance, so we'll never be hit by surprise by that.
+
** Net worth is holding pretty steady, all things considered.  
** Our membership is paying our rent and a little extra; donations, snacks, events, and such pay for everything else.
+
** We outlaid some expenses to get groceries and the like.  
* The 3D printer (which we bought in 2013!) is driving Edwin bonkers, and he'd like to buy a new printer. Is anyone willing to pitch in for a Prusa I3 Mk3?
+
** Our drink and snack income were fairly high, so thank you to Nate for restocking that.  
* We will contact the landlord about putting up signs telling people not to park under the fire escape?
+
** Membership is holding steady for now.
* Troy is taking pictures of the space for our website.
+
** I didn't collect enough over-dues.
 +
* Stuff
 +
** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
 +
** The half-taken-apart TV is Edwin's.
 +
** The whole place has pretty much been in stasis
 +
* COVID-19
 +
** We're trying to reduce the number of people in the space. So far there have never been more than about six.
 +
** We just reached 100 cases of the disease in Manitoba.
 +
** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
 +
** “I can’t go out, I’m washing my hands tonight”
 +
** We're not locking the space down, but we are urging members to stay home.
 +
** The ‘modular petting zoo’ is cancelled until further notice.
 +
** Gatherings of up to 10 people should still be fine.
 +
** We updated the front page of the website with a message.
 +
** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
  
== September 26, 2017 - 18:00 @ 200-374 Donald ==
 
* 9 members present
 
* Recap of last meeting minutes
 
* Financials:
 
** A little lower this month than last, but still about a month in the bank
 
** Big insurance payments are now done
 
** Michael to add an account to average those insurance fees across a whole year for better budgeting / foresight
 
** Drinks tend to sell better than food
 
** Quite a bit more in membership dues compared to last year
 
* Unit upstairs (cheaper by $600/month) is becoming available soon - Michael to reach out to Bob Brown. Will look into it and report back.
 
* Anti-social: Michael won't be running it, but Wayne sounded like he might want to.  Best not to rush it to ensure a better turnout. Michael will talk to Wayne to make plans.
 
** Michael wants to eventually plan a smaller, quieter, more geeky night targeted towards members of SkullSpace and their friends.
 
* Papers we love is at the space tomorrow.  Some fancy text to speech stuff.
 
* Communications strikeforce has met. More coming soon.
 
* Meeting over 6:42pm
 
  
== August 29, 2017 - 18:00 @ 200-374 Donald ==
+
== February 25th, 2020 - 18:00 @ 200-374 Donald ==
 
+
* Started 6:00pm
*Intros
+
* Attendance was taken
*8 members including Michael, Stefan, Thor, Edwin, Keith...
+
* We have quorum. 15 people in attendance, two proxy
*financials
+
* 6:04: Year in review
**we have 1 month rent as backup
+
** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
**downward trend due to insurance will continue for another month.  
+
** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
**events made August somewhat profitable
+
** Earned $1,500 for the first and $1,700 on the second.
*Lockpicking event happened - it went well
+
** Year-over-year we're doing quite well as far as earnings
*Ingress event happened - it went well
+
** Presented cashflow, income and expenses from the past 12 months
*attendees at lockpicking event had trouble swiping in at front door, possibly due to to much use
+
** Donations for the tech club $500
*member reports getting lock in the space because motion sensor is flakey
+
** Helga's donation for our help
**get a sign asap
+
* 6:10: Membership count is currently at 58. Down from 60 last AGM.
**look into installing pushbar
+
* 6:15: Discussing net worth, how we track what people owe us
*member suggests hold a "fixing the space" hackathon
+
* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
*b-sides nov4-5, looking for speakers
+
** We checked the property value and it was under $400,000. Could we buy the building?
*should get update photos for the computer for refugees soon
+
** We should offer to renew early?
*member suggests creating strikeforce to update wiki, webpage, member intake process etc.
+
* 6:20: Revisiting year in review:
*motion to turn air cond. back on
+
** Tech club occurred in October and November which taught electronics on three separate events.
 
+
*** Arduino session, intro to 3D printing, Arduino 7 segment display
== July 25, 2017 - 18:00 @ 200-374 Donald ==
+
*** 15 kids aged ten to sixteen came out.
 
+
*** Funding from the city
*Members: 8
+
*** Super success!
*3D Printing Workshop over here. IEEE might be sponsoring refreshments? 5 or 6 talks. Reverse engineering Tiko. Retrofitting the motors, etc.
+
** MGUG events held at least five evenings.
*Ai-Kon went good. We had a lot of interest and there were no hiccups. It was like a mini comic-con.
+
** YIMBY events held ten meetings.
*Financial news:
+
** First Fridays have happened.
**We're seeing a spike in members after all last month's memberships started coming through. We won't be relying quite as hard on event funds, but those will still be necessary for now.
+
** Movie nights have been a grand success.
**We're still in that four-month period every summer where we're paying for insurance. We're continuing a downward trent, but we shouldn't fall below where we were in February.
+
** Helped local artist realize their "Shimmer" exhibit
*Our air conditioner might have problems. It seems to be working now, but we'll keep an eye on it. Someone predicted a few years ago that it was on its last legs.
+
** Carl (CNC machine can cut metal things now and is much quieter)
 
+
** Began building out an office-like space with the earnings from the first social
== June 27, 2017 - 18:00 @ 200-374 Donald ==
+
*** Two 4K monitors and desks
 
+
*** Built a wall
* Intros
+
* 6:30: Discussions about wall building
* 3D printing intro day - stay tuned for sometime this summer
+
* 6:33: Final notes
* X-Carl is now operational once again (thanks Edwin!)
+
** Thor: Participation is important, letting other members have a try
* Finances appear to be stabilizing
+
** Brad: It was a good experience. Recommend it to build a higher profile
* New Keyfobs are in - rejoice!
+
* 6:36: New board decided without a vote.
* Mark Jenkins is presenting a talk at the space tomorrow - "Resisting the Surveillance State"
+
** Chris Johnson
* SkullSpace fund2013 minutes are at [[Meeting_notes\2013]]
+
** Kyle Martin
 
+
** Mark Campbell
raising campaign is active - check out http://skull.space/summer - Donation matching!
+
** Michael Kozakewich
* Michael K is still looking for volunteers for the AiKon table, hit him up if you are available!
+
** Nate Wild
* Temporary water service is now in effect @ 374 Donald
+
* Action item:
* Unix Epoch rollover to 1500000000 is happening on July 13 - stay tuned for an event announcement
+
** 3D print something for the tech club contributors
 
+
** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.
 
 
== May 30, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
*Intros
 
*April minutes read
 
*72 Princess location for social- Chris made preliminary contact.
 
*Free credit pinball today
 
*Two pinball events still to come - contact Manitoba Pinball Asc. or just show in interested
 
*Edwin asked developer for discount on KISS slicer. Developer gave gave us a free licence
 
*Edwin and Thor experimenting with mater control for 3d printer
 
*X-Carl may have a damaged arduino and/or X-axis stepper driver
 
*Edwin ordered replacement and upgrade parts for Carl
 
*Edwin looking for Windows Vista licence for some bizarre reason
 
*1st pinball event happened, it was fun
 
*Papers we love happened it wen well, apparently it's on YouTube
 
*Student films screening event being planned
 
*cyber-defense challenge happened, it went well
 
*Front street being torn up from June 8 - July 27, good luck parking.
 
*sandbox table still incomplete  and broken
 
*abridged financial report because scripts were configured for USD not CAD. Micheal may email complete report after meeting
 
 
 
== April 25, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
* Introductions
 
* We read the minutes from last week.
 
* Adrian had a suggestion for an Anti-Social space. 72 Princess, third floor, $450.
 
** Freight elevator if needed.
 
* Financial Report:
 
** We had made some money from events, so we're holding steady.  
 
** We have a couple new members.
 
** The insurance payments in the summer are what usually do us in.
 
** Member dues essentially pay for rent. We rely on donations and event revenue to cover insurance and utilities.
 
* Plans for the floor? Getting ends of linoleum would be nice and cheap. We should be able to just roll it out without gluing.
 
* Chris's friend has some ideas on how to decorate the place.
 
 
 
== April 11, 2017 - 18:00 @ 200-374 Donald - Special Meeting ==
 
 
 
* Meeting held to vote on proposed amendments that were not voted on during 2017 AGM due to procedural error.
 
** Due to not meeting a quorum, the bylaw amendments were not voted on.
 
 
 
== March 28, 2017 - 18:00 @ 200-374 Donald ==
 
 
 
* Meeting called
 
* Approved previous minutes
 
* Financial report: Looks okay. We had a good event with the synth meetup, so we probably aren't losing anything this month. Michael doesn't have the bank records at the moment.
 
* Why is the door always locked now?
 
** The architects lock it at 5:00?
 
* A lot of members had applied lately, and we're contacting them one by one.
 
* Hackaday is hiring contract writers! Writing about projects and such, so apply today.
 
** (P.S. we should document all the neat stuff we do here.)
 
* Was there money in our fund to purchase upholstery?
 
** So Chris had the idea to get furniture to make our space better.
 
** More flooring! Stuff like that.
 
** We need lockers, too. Costco has a sale.
 
*** We can probably get old ones from Habitat for Humanity, too.
 
** We took a vote. The people who didn't show up will never know.
 
* Flickr is full of pictures from other events, but never anything in our space. We should take more photos in the space.
 
* Edwin talked about pinball and such. Virtual pinball, etc.
 
* We've got an orange (the construction type) SkullSpace toque for sale.
 
* Marcel is looking for a video camera (camcorder?) for an upcoming trip. He was looking for something "a step up from an iPhone."
 
* Upcoming events:
 
** Ron's CTF event this Saturday
 
** Manitoba Comic Con this Saturday and Sunday. We have a table.
 
 
 
== February 28, 2017 - 18:00 @ 200-374 Donald - Annual General Meeting ==
 
 
 
 
 
* Introduction
 
* Announced bylaw meeting which will come up after the AGM.
 
** Give us suggestions if you missed them
 
** We will announce the meeting for voting three weeks in advance
 
* Financial update for the year
 
** This month's projection still shows downward slope, two months left
 
** We're losing ~$300 per month until the major expense of insurance kills us
 
** Balance seems high at $13,000 but liabilites are at ~$10,000
 
** Yearly figures show earnings of $30,000 and $24,000 expenses
 
** High donation amount, power's been a consistent expense
 
** Expenses were surprisingly even with earnings
 
* Year in review
 
** Members who have come and gone
 
** Events we ran this year
 
*** Months electronics workshops in the beginning
 
*** 3D Printing Events
 
*** Comic Con
 
*** Jimcon
 
*** Aikon's Winterfest
 
*** GIS Event
 
*** Weekly drone events
 
*** Computer Refurb
 
** Space change
 
*** Great purge of 2017
 
*** Adrian rekagiggered the server rack
 
*** Sean improved our Wifi
 
*** We no longer have VOI as a provider internet
 
*** Winnitron is now updated with new games
 
** Projects of the year
 
*** Pong game with Troy and Edwin
 
*** PDP-8 restoration by Adrian
 
*** Arcade Joystick
 
*** Bluetooth hacking with Troy and Edwin
 
*** Ben's ball-o-buttons
 
*** Synthesizer modules created by Jordan Justice
 
*** RAM dumping by programming
 
*** Netbright signs with Jay
 
 
 
== January 31, 2017 - 18:00 @ 200-374 Donald ==
 
  
* Meeting called 6:00pm
+
== January 28, 2020 - 18:00 @ 200-374 Donald ==
* FPV update
+
* No introductions needed
** FPV Wing build moved to Feb 23rd
+
* Previous minutes
** discontinuing the regular FPV extravaganza until further notice, lack of interest
+
* Financial
* Members: Read the Bylaws and propose any changes
+
** NYE Social boosted it a bunch
** announce proposed changes to bylaws on Feb 7th (still waiting for members to submit proposed changes)
+
** We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
* Synthesizer petting zoo is gaining momentum
+
** Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
* Bylaw amendment ideas
+
* NYE Social:
** requiring invitation to apply for membership seems outdated as per our recent practices
+
** Got too much alcohol
** one guest per member in the space rule
+
** Managed to return most of that
** need to update wiki as per meeting requirements
+
** In the end we made about $1400, so it was a success
* Finances!!!! - [https://docs.google.com/spreadsheets/d/1aYGwbmIYlze4-M6j6GtLXJzbj61HPsWAjZ5vzSV7qug/edit?usp=sharing see report here]
+
** More than half our guests used EventBrite
** forecast: early April is when we die should we not grow our membership
+
** We keep on underpricing drinks
** next big upfront payment - july?? need to confirm
+
** The downstairs has been leased, so we can't throw any more of this type of social
* Membership strategies: we need to throw more events to gain more members!  Our efforts reflect membership growth, need to keep up the good work
+
*** Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
** Government Grants - paying for events, supplies
+
* AGM soon
** IEEE wpg section?
+
** Any bylaws or such need to be in by February 4th.
* Malware analysis was well attended
 
* Teddy Ruxpin > Furby
 
* POS terminals working - for snacks!?!?!?
 
* KeyFOBs should be hear by Feb 3rd
 
* Meeting adjourned @ 18:41
 

Revision as of 20:20, 10 May 2020


This page serves as the index for SkullSpace meeting minutes.

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


April 28th, 2020 - 18:00 @ Slack General Channel

  • 6:03: Ratified last-month's minutes
  • 6:06: Financials
    • The net worth is steady, but we will be losing over the next little bit due to member loss.
    • Expenses are pretty flat. Income had quite a bit of food and drink.
    • We earned $40.00 from the coffee machine, this month.
    • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
    • Michael removed members who didn't respond since February and March.
    • Michael will pay a coworking fee for using the fancy desks during April.
    • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
    • A few scenarios:
      • If literally all money stopped coming in, we'd last about three months.
      • If only our PAD amounts were still coming in, we'd last about six months.
      • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
  • 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
  • 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
    • No events, yet, and use space sparingly.
  • 6:40: Need for an IRC bot set up for slack.
  • 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
    • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
    • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
  • 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

  • Introductions
  • Last minutes
  • Financials
    • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
    • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
    • Net worth is holding pretty steady, all things considered.
    • We outlaid some expenses to get groceries and the like.
    • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
    • Membership is holding steady for now.
    • I didn't collect enough over-dues.
  • Stuff
    • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
    • The half-taken-apart TV is Edwin's.
    • The whole place has pretty much been in stasis
  • COVID-19
    • We're trying to reduce the number of people in the space. So far there have never been more than about six.
    • We just reached 100 cases of the disease in Manitoba.
    • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
    • “I can’t go out, I’m washing my hands tonight”
    • We're not locking the space down, but we are urging members to stay home.
    • The ‘modular petting zoo’ is cancelled until further notice.
    • Gatherings of up to 10 people should still be fine.
    • We updated the front page of the website with a message.
    • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.


February 25th, 2020 - 18:00 @ 200-374 Donald

  • Started 6:00pm
  • Attendance was taken
  • We have quorum. 15 people in attendance, two proxy
  • 6:04: Year in review
    • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
    • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
    • Earned $1,500 for the first and $1,700 on the second.
    • Year-over-year we're doing quite well as far as earnings
    • Presented cashflow, income and expenses from the past 12 months
    • Donations for the tech club $500
    • Helga's donation for our help
  • 6:10: Membership count is currently at 58. Down from 60 last AGM.
  • 6:15: Discussing net worth, how we track what people owe us
  • 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
    • We checked the property value and it was under $400,000. Could we buy the building?
    • We should offer to renew early?
  • 6:20: Revisiting year in review:
    • Tech club occurred in October and November which taught electronics on three separate events.
      • Arduino session, intro to 3D printing, Arduino 7 segment display
      • 15 kids aged ten to sixteen came out.
      • Funding from the city
      • Super success!
    • MGUG events held at least five evenings.
    • YIMBY events held ten meetings.
    • First Fridays have happened.
    • Movie nights have been a grand success.
    • Helped local artist realize their "Shimmer" exhibit
    • Carl (CNC machine can cut metal things now and is much quieter)
    • Began building out an office-like space with the earnings from the first social
      • Two 4K monitors and desks
      • Built a wall
  • 6:30: Discussions about wall building
  • 6:33: Final notes
    • Thor: Participation is important, letting other members have a try
    • Brad: It was a good experience. Recommend it to build a higher profile
  • 6:36: New board decided without a vote.
    • Chris Johnson
    • Kyle Martin
    • Mark Campbell
    • Michael Kozakewich
    • Nate Wild
  • Action item:
    • 3D print something for the tech club contributors
    • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

  • No introductions needed
  • Previous minutes
  • Financial
    • NYE Social boosted it a bunch
    • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
    • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
  • NYE Social:
    • Got too much alcohol
    • Managed to return most of that
    • In the end we made about $1400, so it was a success
    • More than half our guests used EventBrite
    • We keep on underpricing drinks
    • The downstairs has been leased, so we can't throw any more of this type of social
      • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
  • AGM soon
    • Any bylaws or such need to be in by February 4th.