Difference between revisions of "Meeting notes"

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== Minutes from previous years ==
 
== Minutes from previous years ==
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[[Meeting_notes (2019)]]
  
 
[[Meeting_notes (2018)]]
 
[[Meeting_notes (2018)]]
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 +
== August 25th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** We managed to get a rent reduction of 20% for the year.
 +
** We finally got the new directors added to our bank account
 +
** Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
 +
** We appreciate any extra donations!
 +
** Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
 +
** We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
 +
* We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
 +
* Mark J is planning another Hax festival on October 17th.
 +
** Virtual event, live sessions, no pre-bake.
 +
** Payment offered for each half-hour session.
 +
* Edwin is now a director. Pirates won the mock vote against Ninjas.
 +
* September's movie stream: "Fantastic Voyage" and "Innerspace"
 +
** It was postponed from last month.
  
== July 30, 2019 - 18:00 @ 200-374 Donald ==
+
== July 28th, 2020 - 18:00 @ Slack General Channel ==
* 7 members, 5 guests
 
* Introductions
 
* Ratified minutes
 
 
* Financials
 
* Financials
** Thank you to Sean Penn for almost using our space as a filming location. They paid for the space, even if all they did was move out and move back in. We gained $2000 for that
+
** June wasn't super bad. July is super bad.
** Thank you to Helga for a donation after the successful launch of her Shimmer art exhibit. It was great seeing so many members working together on one project
+
** We're losing members at about our usual rate, but we aren't replenishing them with new members.
* Ai-Kon was the previous weekend
+
** We got a bonus from some old gift card funds. (Remember FundScrip?)
** We had Brad's Skulltris with us, and it attracted many eyes
+
** We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
** We had plenty of members to look after the booth
+
** We're looking into the emergency rent reduction stuff
** We could do a presentation at Ai-Kon some year
+
** It seems like we're supposed to be surviving through our members' CERB payments.
* If we wanted to do presentations, we could use the Millenium Library
+
* We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
* We should look into Manitoba Arts Council can give us grants to work with different groups
+
* Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
* We'll be making an internal list of members who would be interested in doing grant stuff, or running presentations or working with educational groups. At the moment, the best we can do is send it to announce@ to see if there's any interest
+
* We should collect impact statements from all the participants of our TEC workshops.
* Sandbox is dead without a new (graphically powerful) computer. Sand was also annoying to deal with, so we'd need something different
+
* We updated our website with more COVID-19 info.
** If anyone would like to salvage some of the wood (2x4s, painted black), feel free
+
* The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
** We still have the Kinect if anyone would like to use it for a project at the space
 
* Les.net wants to hire someone to set up Raspberry Pi relays to monitor things. Email Chris for details
 
* Val, a visitor, is trying to make a sculpture for the Forks. It's currently a model of a bull, but she is going to turn the model into a series of panels with the shapes of books in bas-relief. Then she'd like to 3D print the final proof-of-concept
 
 
* Events
 
* Events
** Missing Maps was on Wednesday
+
** Online board game night next Tuesday (Aug 4) at 6:00.
*** There are new building footprint datasets released by Bing and NRCan for Southwest Manitoba
+
** August's movie stream: "Fantastic Voyage" and "Innerspace".
** First Fridays this Friday. Chris will be here. We're thinking of renewing, but we haven't gotten any members from it in the past year and it's difficult to get members to staff it
 
** Movie night August 23, Weird Science and My Science Project. Snacks!
 
  
 +
== June 30th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
 +
* Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
 +
** Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
 +
** Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
 +
* Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
 +
* Colin E. had some leads on a donation of synth production gear.
 +
* Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
 +
* Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".
  
== June 25, 2019 - 18:00 @ 200-374 Donald ==
+
== May 26th, 2020 - 18:00 @ Slack General Channel ==
* Introductions
 
 
* Financials
 
* Financials
** Net value is even with last month
+
** Starting to see that drop. Memberships down $60 from last month, which will continue.
** We gained some members recently after we lost a few a couple months ago
+
** We tend to get a member or two leaving every month or two, so we rely on incoming members.
** All the numbers this month were pretty average
+
** Everything else is roughly the same
** It's getting into air-conditioning season, so Hydro bills will be higher in the coming months
+
* 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
* Using a larger bit in the CNC machine causes loose material to gum up the rails, so steps will be skipped
+
* Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.
** Edwin is dabbling with designs to get the vacuum connected
 
* Helga's rippling tile project is nearly complete! The debut is this Friday, June 28th at 7:00pm at Video Pool (2nd floor at the cinematheque).
 
* Video Pool would be interested in partnering with SkullSpace to offer member's rates to SkullSpace members if they work with Video Pool members to work on and showcase prototypes
 
** SkullSpace members could help unlock the full potential of their more technical equipment
 
** We'll try to go over there on Tuesday, July 30th after the meeting
 
* Planning for Anti-Social 2019 is in full swing
 
** You can join the channel on Slack, and you can ask for an invite if you're not in Slack
 
** We're planning for an afternoon game day as a pre-event. More info later
 
** We're aiming for late August or early September
 
* Next Movie night will be July 23rd, with 'League of Extraordinary Gentlemen' and 'Mystery Men'
 
* The Long Con has opened their call for talks
 
** Have some ideas, but want to collaborate? Talk to Troy
 
** Also, get your employers to give some sponsorship money
 
* A movie called Flag Day will have a scene filmed from within SkullSpace on Wednesday, July 10th. The space will be closed to all members, so let us know if you planned to use the space and we'll make some alternate arrangements for you.
 
  
== May 28, 2019 - 18:00 @ 200-374 Donald ==
+
== April 28th, 2020 - 18:00 @ Slack General Channel ==
* Introductions
+
* 6:03: Ratified last-month's minutes
* Ratified last-month's minutes
+
* 6:06: Financials
*Financial report:
+
** The net worth is steady, but we will be losing over the next little bit due to member loss.
** Still losing money. After pruning some members last month, we haven't replaced them for this month. More funds will come in next month and the month after, so it should even out
+
** Expenses are pretty flat. Income had quite a bit of food and drink.
** Snacks are pretty low this month
+
** We earned $40.00 from the coffee machine, this month.
** Everything else is pretty average
+
** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
* Events
+
** Michael removed members who didn't respond since February and March.
** OSM night in June will probably be on the third week. It'll be on a Wednesday
+
** Michael will pay a coworking fee for using the fancy desks during April.
** First Friday not this Friday! It'll be on June 7th
+
** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
** Cookies & Community today. Come talk about business plans or something while eating cookies
+
** A few scenarios:
* Other
+
*** If literally all money stopped coming in, we'd last about three months.
** We discussed getting a ladder at some point. 8 feet high, grade 1A, it could be either aluminum or fibreglass. Colin 0 will probably pick one up when there's a sale
+
*** If only our PAD amounts were still coming in, we'd last about six months.
** New Ubiquity APs! These ones support the 5 GHz band and 802.11ac
+
*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
*** Maybe in five more years we'll upgrade again to 802.11ax or something
+
* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
 +
* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
 +
** No events, yet, and use space sparingly.
 +
* 6:40: Need for an IRC bot set up for slack.
 +
* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
 +
** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
 +
** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
 +
* 6:56: Thor streamed his movie night. The same might happen next month.
  
== April 30, 2019 - 18:00 @ 200-374 Donald ==
+
== March 31st, 2020 - 18:00 @ Slack General Channel ==
 
* Introductions
 
* Introductions
* Ratified last-month's minutes
+
* Last minutes
* Financial report:
+
* Financials
** Lower membership from new members dropping out after a couple months
+
** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
*** We sometimes have to trim newer members who lose interest after a few months, but sometimes Michael gets lazy and leaves it for a month or two. Then it piles up
+
** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
** Everything else is fairly normal. On the whole, a small loss for this month
+
** Net worth is holding pretty steady, all things considered.
* Events:
+
** We outlaid some expenses to get groceries and the like.
** Ai-Kon is coming up, July 26-28. We get two passes per day, so let me know if you'd like to watch the table for one or more days. There are events throughout the night if you want to enjoy yourself after the dealer's hall closes
+
** Our drink and snack income were fairly high, so thank you to Nate for restocking that.  
** First Friday of the month coming up:
+
** Membership is holding steady for now.
*** Work-from-Skullspace Day during the workday
+
** I didn't collect enough over-dues.
*** Potential plans for Lunch-from-Skullspace Day if you work nearby but can't telecommute
+
* Stuff
*** First Fridays that evening, starting at 6:00
+
** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
* 3D printer got some extra care. Ordered new print surface using a coupon
+
** The half-taken-apart TV is Edwin's.
* Cookies and Community is held after each monthly meeting. We snacked on cinnamon rolls during the meeting. You should have been here!
+
** The whole place has pretty much been in stasis
* Ended 18:17
+
* COVID-19
 +
** We're trying to reduce the number of people in the space. So far there have never been more than about six.
 +
** We just reached 100 cases of the disease in Manitoba.
 +
** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
 +
** “I can’t go out, I’m washing my hands tonight”
 +
** We're not locking the space down, but we are urging members to stay home.
 +
** The ‘modular petting zoo’ is cancelled until further notice.
 +
** Gatherings of up to 10 people should still be fine.
 +
** We updated the front page of the website with a message.
 +
** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
  
== March 26, 2019 - 18:00 @ 200-374 Donald ==
 
* Oops, the meeting minutes weren't uploaded. They should be on the lounge computer, so they should be uploaded sometime in May.
 
  
== February 27, 2019 - 18:00 @ 200-374 Donald ==
+
== February 25th, 2020 - 18:00 @ 200-374 Donald ==
* 14 members present; 3 represented by proxy. These 17 members constituted a quorum
+
* Started 6:00pm
* We decided to wait until more members arrived before we closed candidacy for directors
+
* Attendance was taken
* Finances
+
* We have quorum. 15 people in attendance, two proxy
** Net worth is on the up-and-up (currently at about $2617.44 above expenses)
+
* 6:04: Year in review
** Last year 2770
+
** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
** There was a downward spike last year from a large Hydro bill. Michael has been reading the meter weekly since then.
+
** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
** Hydro fees are a bit of a guess, we would need to retrieve our login information to find out how much we're charged per kilowatt hour.
+
** Earned $1,500 for the first and $1,700 on the second.
** We're using about 300 kWh/week without the air conditioner
+
** Year-over-year we're doing quite well as far as earnings
** Uncollected dues is at its lowest since 2017
+
** Presented cashflow, income and expenses from the past 12 months
** Some questions were asked
+
** Donations for the tech club $500
*** Might there be a seasonal trend of membership turn-around? At this point we don't know, but Michael will run some numbers some day
+
** Helga's donation for our help
*** Are there any common reasons members suspend their membership? Nost who cancelled recently cancelled for the sake of their own time or finances
+
* 6:10: Membership count is currently at 58. Down from 60 last AGM.
* Looking back at 2018
+
* 6:15: Discussing net worth, how we track what people owe us
** Got Prusa 3D Printer
+
* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
** Got a new door and got the push-bar installed
+
** We checked the property value and it was under $400,000. Could we buy the building?
** Started participating in First Friday
+
** We should offer to renew early?
** Went to Ai-Kon
+
* 6:20: Revisiting year in review:
** Got a new vertical Banner
+
** Tech club occurred in October and November which taught electronics on three separate events.
** Hosted Manitoba Pinball League
+
*** Arduino session, intro to 3D printing, Arduino 7 segment display
** Gained enough members to cover expense
+
*** 15 kids aged ten to sixteen came out.
** Thor threw several movie nights
+
*** Funding from the city
* Discussion of what SkullSpace ''is'' came up, a community of technically minded people that are available to help each other out on their projects.
+
*** Super success!
* 360 tour of the space suggested
+
** MGUG events held at least five evenings.
* Suggestion of an advertising campaign. Idea to run more events for post-secondary students.
+
** YIMBY events held ten meetings.
* The fob management system's power supply had 'technical' "issues" about a month ago. A newer system was constructed, and will be installed soon.
+
** First Fridays have happened.
* AR Sandbox table has become just a table, Keith will be contacted to figure out what to do with it.
+
** Movie nights have been a grand success.
* Events
+
** Helped local artist realize their "Shimmer" exhibit
** Ai-Kon's one-day Winterfest was interesting. We got some interest in our space. One of the 3D pens glitched out
+
** Carl (CNC machine can cut metal things now and is much quieter)
** First Friday is coming up this Friday, March 1st
+
** Began building out an office-like space with the earnings from the first social
*** More members at the space would be helpful
+
*** Two 4K monitors and desks
** Petting Zoo upcoming; date needs to be finalized
+
*** Built a wall
* Candidacy for board was re-visited
+
* 6:30: Discussions about wall building
** Only five members announced candidacy, so no vote was needed.
+
* 6:33: Final notes
** Directors for 2019:
+
** Thor: Participation is important, letting other members have a try
*** Michael
+
** Brad: It was a good experience. Recommend it to build a higher profile
*** Chris
+
* 6:36: New board decided without a vote.
*** Brad M
+
** Chris Johnson
*** Thor
+
** Kyle Martin
*** Ben M
+
** Mark Campbell
 +
** Michael Kozakewich
 +
** Nate Wild
 +
* Action item:
 +
** 3D print something for the tech club contributors
 +
** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.
  
== January 29, 2019 - 18:17 @ 200-374 Donald ==
+
== January 28, 2020 - 18:00 @ 200-374 Donald ==
* Finances are going up at a steady rate.
+
* No introductions needed
* Proposal to have routine Dungeons and Dragons at the space, if interested contact Cameron.
+
* Previous minutes
* Comedy workshop still happening every other Wednesday.
+
* Financial
* This friday is First Friday
+
** NYE Social boosted it a bunch
* Next month is the annual general meeting
+
** We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
** Anyone interested in becoming a Skullspace board member please make a post to discuss.
+
** Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
* Several members have noticed 555 days of up time is very noisy
+
* NYE Social:
 +
** Got too much alcohol
 +
** Managed to return most of that
 +
** In the end we made about $1400, so it was a success
 +
** More than half our guests used EventBrite
 +
** We keep on underpricing drinks
 +
** The downstairs has been leased, so we can't throw any more of this type of social
 +
*** Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
 +
* AGM soon
 +
** Any bylaws or such need to be in by February 4th.

Revision as of 21:19, 8 September 2020


This page serves as the index for SkullSpace meeting minutes.

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


August 25th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • We managed to get a rent reduction of 20% for the year.
    • We finally got the new directors added to our bank account
    • Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
    • We appreciate any extra donations!
    • Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
    • We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
  • We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
  • Mark J is planning another Hax festival on October 17th.
    • Virtual event, live sessions, no pre-bake.
    • Payment offered for each half-hour session.
  • Edwin is now a director. Pirates won the mock vote against Ninjas.
  • September's movie stream: "Fantastic Voyage" and "Innerspace"
    • It was postponed from last month.

July 28th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • June wasn't super bad. July is super bad.
    • We're losing members at about our usual rate, but we aren't replenishing them with new members.
    • We got a bonus from some old gift card funds. (Remember FundScrip?)
    • We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
    • We're looking into the emergency rent reduction stuff
    • It seems like we're supposed to be surviving through our members' CERB payments.
  • We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
  • Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
  • We should collect impact statements from all the participants of our TEC workshops.
  • We updated our website with more COVID-19 info.
  • The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
  • Events
    • Online board game night next Tuesday (Aug 4) at 6:00.
    • August's movie stream: "Fantastic Voyage" and "Innerspace".

June 30th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
  • Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
    • Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
    • Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
  • Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
  • Colin E. had some leads on a donation of synth production gear.
  • Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
  • Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".

May 26th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • Starting to see that drop. Memberships down $60 from last month, which will continue.
    • We tend to get a member or two leaving every month or two, so we rely on incoming members.
    • Everything else is roughly the same
  • 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
  • Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.

April 28th, 2020 - 18:00 @ Slack General Channel

  • 6:03: Ratified last-month's minutes
  • 6:06: Financials
    • The net worth is steady, but we will be losing over the next little bit due to member loss.
    • Expenses are pretty flat. Income had quite a bit of food and drink.
    • We earned $40.00 from the coffee machine, this month.
    • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
    • Michael removed members who didn't respond since February and March.
    • Michael will pay a coworking fee for using the fancy desks during April.
    • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
    • A few scenarios:
      • If literally all money stopped coming in, we'd last about three months.
      • If only our PAD amounts were still coming in, we'd last about six months.
      • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
  • 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
  • 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
    • No events, yet, and use space sparingly.
  • 6:40: Need for an IRC bot set up for slack.
  • 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
    • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
    • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
  • 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

  • Introductions
  • Last minutes
  • Financials
    • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
    • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
    • Net worth is holding pretty steady, all things considered.
    • We outlaid some expenses to get groceries and the like.
    • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
    • Membership is holding steady for now.
    • I didn't collect enough over-dues.
  • Stuff
    • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
    • The half-taken-apart TV is Edwin's.
    • The whole place has pretty much been in stasis
  • COVID-19
    • We're trying to reduce the number of people in the space. So far there have never been more than about six.
    • We just reached 100 cases of the disease in Manitoba.
    • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
    • “I can’t go out, I’m washing my hands tonight”
    • We're not locking the space down, but we are urging members to stay home.
    • The ‘modular petting zoo’ is cancelled until further notice.
    • Gatherings of up to 10 people should still be fine.
    • We updated the front page of the website with a message.
    • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.


February 25th, 2020 - 18:00 @ 200-374 Donald

  • Started 6:00pm
  • Attendance was taken
  • We have quorum. 15 people in attendance, two proxy
  • 6:04: Year in review
    • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
    • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
    • Earned $1,500 for the first and $1,700 on the second.
    • Year-over-year we're doing quite well as far as earnings
    • Presented cashflow, income and expenses from the past 12 months
    • Donations for the tech club $500
    • Helga's donation for our help
  • 6:10: Membership count is currently at 58. Down from 60 last AGM.
  • 6:15: Discussing net worth, how we track what people owe us
  • 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
    • We checked the property value and it was under $400,000. Could we buy the building?
    • We should offer to renew early?
  • 6:20: Revisiting year in review:
    • Tech club occurred in October and November which taught electronics on three separate events.
      • Arduino session, intro to 3D printing, Arduino 7 segment display
      • 15 kids aged ten to sixteen came out.
      • Funding from the city
      • Super success!
    • MGUG events held at least five evenings.
    • YIMBY events held ten meetings.
    • First Fridays have happened.
    • Movie nights have been a grand success.
    • Helped local artist realize their "Shimmer" exhibit
    • Carl (CNC machine can cut metal things now and is much quieter)
    • Began building out an office-like space with the earnings from the first social
      • Two 4K monitors and desks
      • Built a wall
  • 6:30: Discussions about wall building
  • 6:33: Final notes
    • Thor: Participation is important, letting other members have a try
    • Brad: It was a good experience. Recommend it to build a higher profile
  • 6:36: New board decided without a vote.
    • Chris Johnson
    • Kyle Martin
    • Mark Campbell
    • Michael Kozakewich
    • Nate Wild
  • Action item:
    • 3D print something for the tech club contributors
    • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

  • No introductions needed
  • Previous minutes
  • Financial
    • NYE Social boosted it a bunch
    • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
    • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
  • NYE Social:
    • Got too much alcohol
    • Managed to return most of that
    • In the end we made about $1400, so it was a success
    • More than half our guests used EventBrite
    • We keep on underpricing drinks
    • The downstairs has been leased, so we can't throw any more of this type of social
      • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
  • AGM soon
    • Any bylaws or such need to be in by February 4th.