Difference between revisions of "Meeting notes"

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2015 minutes are at [[Meeting_notes\2015]]
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[[Category:Meeting notes]]
  
2014 minutes are at [[Meeting_notes\2014]]
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This page serves as the index for SkullSpace meeting minutes.
  
2013 minutes are at [[Meeting_notes\2013]]
+
== Minutes from previous years ==
  
2012 minutes are at [[Meeting_notes\2012]]
+
[[Meeting_notes (2019)]]
  
2011 minutes are at [[Meeting_notes\2011]]
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[[Meeting_notes (2018)]]
  
2010 minutes are at [[Meeting_notes\2010]]
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[[Meeting_notes (2017)]]
  
== June 27, 2017 - 18:00 @ 200-374 Donald ==
+
[[Meeting_notes (2016)]]
  
* Intros
+
[[Meeting_notes (2015)]]
* 3D printing intro day - stay tuned for sometime this summer
 
* X-Carl is now operational once again (thanks Edwin!)
 
* Finances appear to be stabilizing
 
* New Keyfobs are in - rejoice!
 
* Mark Jenkins is presenting a talk at the space tomorrow - "Resisting the Surveillance State"
 
* SkullSpace fund2013 minutes are at [[Meeting_notes\2013]]
 
  
raising campaign is active - check out http://skull.space/summer - Donation matching!
+
[[Meeting_notes (2014)]]
* Michael K is still looking for volunteers for the AiKon table, hit him up if you are available!
 
* Temporary water service is now in effect @ 374 Donald
 
* Unix Epoch rollover to 1500000000 is happening on July 13 - stay tuned for an event announcement
 
  
 +
[[Meeting_notes (2013)]]
  
== May 30, 2017 - 18:00 @ 200-374 Donald ==
+
[[Meeting_notes (2012)]]
  
*Intros
+
[[Meeting_notes (2011)]]
*April minutes read
 
*72 Princess location for social- Chris made preliminary contact.
 
*Free credit pinball today
 
*Two pinball events still to come - contact Manitoba Pinball Asc. or just show in interested
 
*Edwin asked developer for discount on KISS slicer. Developer gave gave us a free licence
 
*Edwin and Thor experimenting with mater control for 3d printer
 
*X-Carl may have a damaged arduino and/or X-axis stepper driver
 
*Edwin ordered replacement and upgrade parts for Carl
 
*Edwin looking for Windows Vista licence for some bizarre reason
 
*1st pinball event happened, it was fun
 
*Papers we love happened it wen well, apparently it's on YouTube
 
*Student films screening event being planned
 
*cyber-defense challenge happened, it went well
 
*Front street being torn up from June 8 - July 27, good luck parking.
 
*sandbox table still incomplete  and broken
 
*abridged financial report because scripts were configured for USD not CAD. Micheal may email complete report after meeting
 
  
== April 25, 2017 - 18:00 @ 200-374 Donald ==
+
[[Meeting_notes (2010)]]
  
* Introductions
 
* We read the minutes from last week.
 
* Adrian had a suggestion for an Anti-Social space. 72 Princess, third floor, $450.
 
** Freight elevator if needed.
 
* Financial Report:
 
** We had made some money from events, so we're holding steady.
 
** We have a couple new members.
 
** The insurance payments in the summer are what usually do us in.
 
** Member dues essentially pay for rent. We rely on donations and event revenue to cover insurance and utilities.
 
* Plans for the floor? Getting ends of linoleum would be nice and cheap. We should be able to just roll it out without gluing.
 
* Chris's friend has some ideas on how to decorate the place.
 
  
== March 28, 2017 - 18:00 @ 200-374 Donald ==
+
== September 2020 and beyond ==
 +
We ended up losing track of the notes that were left in Slack, and now Discord. If you'd like to find the notes for a specific month but you cannot access those platforms, let someone else (or the board) know and we'll try to copy those notes here.
  
* Meeting called
+
If you have some time and want to help with that, please go through September 2020 and onward, compiling notes from each meeting and recording them here.
* Approved previous minutes
 
* Financial report: Looks okay. We had a good event with the synth meetup, so we probably aren't losing anything this month. Michael doesn't have the bank records at the moment.
 
* Why is the door always locked now?
 
** The architects lock it at 5:00?
 
* A lot of members had applied lately, and we're contacting them one by one.
 
* Hackaday is hiring contract writers! Writing about projects and such, so apply today.
 
** (P.S. we should document all the neat stuff we do here.)
 
* Was there money in our fund to purchase upholstery?
 
** So Chris had the idea to get furniture to make our space better.
 
** More flooring! Stuff like that.
 
** We need lockers, too. Costco has a sale.
 
*** We can probably get old ones from Habitat for Humanity, too.
 
** We took a vote. The people who didn't show up will never know.
 
* Flickr is full of pictures from other events, but never anything in our space. We should take more photos in the space.
 
* Edwin talked about pinball and such. Virtual pinball, etc.
 
* We've got an orange (the construction type) SkullSpace toque for sale.
 
* Marcel is looking for a video camera (camcorder?) for an upcoming trip. He was looking for something "a step up from an iPhone."
 
* Upcoming events:
 
** Ron's CTF event this Saturday
 
** Manitoba Comic Con this Saturday and Sunday. We have a table.
 
  
== February - 18:00 @ 200-374 Donald ==
+
== February 28th, 2023 - 18:00 @ 200-374 Donald ==
 +
* We achieved quorum
 +
* Year in review:
 +
** Finally back in force after being on break since 2020.
 +
** We got a whole whack of really old augmented-reality headsets. Most seem to be running an old version of Android. Neat!
 +
** There was a burglary into one of the higher floors, and our footage was able to confirm that someone left the building with another tenant's bike.
 +
** We ground the hinges off the door to regain entry after there were errors in the fob system. It may have been a case of loose wiring. The new fire-safetied door has a keyhole for emergencies.
 +
** We upgraded various computer system. The fob and camera management computer was toast, so we updated the hardware and the software platform. We also got our hands on a new server with many GBs of RAM.
 +
** We started meeting on Discord.
 +
** We started hosting events on the first Friday of each month again.
 +
** Finally got our occupancy permit, after more than ten years in the space. We can hold events now.
 +
* Voting for 2023 board.
 +
** We had 5 candidates, so the board was acclaimed:
 +
*** Edwin Amsler
 +
*** Michael Kozakewich
 +
*** Thor Robinson
 +
*** Mark Campbell
 +
*** Justin Labrie
 +
** We held a mock election for any two of Pirates, Clowns, and Ninjas. The winners were Pirates and Ninjas.
 +
* Financial report
 +
** We've climbed slowly from dangerous levels back up to an acceptable amount.
 +
** This was because we got a massive cut in rent, and we've been allowed to set our rent quarterly based on what we can handle.
 +
** At the moment, our trajectory is very flat, maybe trending downward slightly.
 +
** As we gain members, that'll increase. Then we'll increase our rent to flatten it again. That'll continue until we're back to our 2019 level of membership and our 2019 level of rent.
 +
** Everything else is pretty normal.
 +
* Other news
 +
** Movie nights are still happening. Next is March 17th.
 +
** HAX is coming up! We're announcing a list of presenters on Friday, and HAX itself is coming up on March 31st.
  
* Whoops, these minutes are missing! email [mailto:admin@skullspace.ca admin@] if you have them.
+
== January 31st, 2023 - 18:00 @ Slack General Channel ==
** Actuall is probably Edwin.
 
  
== January 31, 2017 - 18:00 @ 200-374 Donald ==
+
== December 27th, 2022 - 18:00 @ Slack General Channel ==
 +
== November 29th, 2022 - 18:00 @ Slack General Channel ==
 +
== October 25th, 2022 - 18:00 @ Slack General Channel ==
 +
== September 27th, 2022 - 18:00 @ Slack General Channel ==
 +
== August 30th, 2022 - 18:00 @ Slack General Channel ==
 +
== July 26th, 2022 - 18:00 @ Slack General Channel ==
 +
== June 28th, 2022 - 18:00 @ Slack General Channel ==
 +
== May 31st, 2022 - 18:00 @ Slack General Channel ==
 +
== April 26th, 2022 - 18:00 @ Slack General Channel ==
 +
== March 29th, 2022 - 18:00 @ Slack General Channel ==
 +
== February 22nd, 2022 - 18:00 @ Slack General Channel ==
 +
== January 25th, 2022 - 18:00 @ Slack General Channel ==
  
* Meeting called 6:00pm
+
== December 28th, 2021 - 18:00 @ Slack General Channel ==
* FPV update
+
== November 30th, 2021 - 18:00 @ Slack General Channel ==
** FPV Wing build moved to Feb 23rd
+
== October 26th, 2021 - 18:00 @ Slack General Channel ==
** discontinuing the regular FPV extravaganza until further notice, lack of interest
+
== September 28th, 2021 - 18:00 @ Slack General Channel ==
* Members: Read the Bylaws and propose any changes
+
== August 31st, 2021 - 18:00 @ Slack General Channel ==
** announce proposed changes to bylaws on Feb 7th (still waiting for members to submit proposed changes)
+
== July 27th, 2021 - 18:00 @ Slack General Channel ==
* Synthesizer petting zoo is gaining momentum
+
== June 29th, 2021 - 18:00 @ Slack General Channel ==
* Bylaw amendment ideas
+
== May 25th, 2021 - 18:00 @ Slack General Channel ==
** requiring invitation to apply for membership seems outdated as per our recent practices
+
== April 27th, 2021 - 18:00 @ Slack General Channel ==
** one guest per member in the space rule
+
== March 30th, 2021 - 18:00 @ Slack General Channel ==
** need to update wiki as per meeting requirements
 
* Finances!!!! - [https://docs.google.com/spreadsheets/d/1aYGwbmIYlze4-M6j6GtLXJzbj61HPsWAjZ5vzSV7qug/edit?usp=sharing see report here]
 
** forecast: early April is when we die should we not grow our membership
 
** next big upfront payment - july?? need to confirm
 
* Membership strategies: we need to throw more events to gain more members!  Our efforts reflect membership growth, need to keep up the good work
 
** Government Grants - paying for events, supplies
 
** IEEE wpg section?
 
* Malware analysis was well attended
 
* Teddy Ruxpin > Furby
 
* POS terminals working - for snacks!?!?!?
 
* KeyFOBs should be hear by Feb 3rd
 
* Meeting adjourned @ 18:41
 
  
== December 27, 2016 - 18:00 @ 200-374 Donald ==
+
== February 23rd, 2021 - 18:00 @ Slack General Channel ==
 +
* Got quorum.
 +
* Year in review:
 +
** This is our 12th online meeting.
 +
** We mourned Chris Johnson's passing in June.
 +
** Thank you to Thor for holding his movie nights.
 +
** Edwin bought us some new tools, third hands, and soldering irons.
 +
** We had the online Hax event in October.
 +
** About three pop-in hackathons.
 +
* Voting for 2021 board.
 +
** We had 5 candidates, so the board was acclaimed:
 +
** Edwin Amsler
 +
** Michael Kozakewich
 +
** Thor Robinson
 +
** Pietra Shirley
 +
** Kyle Martin
 +
* Discussions on whether we can set up a budget for our electricity bill. Either through Hydro our do it ourselves.
 +
** Not really necessary, really.
 +
* Snack donations haven't been accounted for, but we don't expect much given the lack of attendance.
 +
* Bitcoin endowment fund it's at 0.51687800 of a bitcoin.
 +
** https://blockchain.info/address/35RRPxpKJARa2SrLVpXieRQdQtv2947kMx
 +
* Question was asked when we would be out of money. The estimate is approximately 12 months.
 +
* Concerns were raised about abuse of membership signup process where a member could cancel/renew their membership based on the weather.
 +
** Putting one's membership on hold at a gym, for example, is usually limited to once per year
 +
* Raised that we'd like to have a new rave once vaccinations are in order and we're allowed to assemble.
 +
** Get occupancy permit
 +
*** Probably need railing on back steps up to fire escape.
 +
** Get licensed as a live music venue which allows us to run events when we'd want. (LGCA)
 +
** Expecting to try this around the end of the summer.
 +
** Ben has offered to run through this process.
 +
** There would be a license cost of $500-$1000 per year versus $150-$200 per event and adds the requirement of 4 weeks advance notice. Considered a reasonable investment.
 +
** The donation method of fundraising via livestreams has proven successful, provided a coordinated presentation and well marketed donation initiative
 +
** We're pending further information from the government before re-opening for usual events and gatherings.
 +
** Province sets the public health laws and guidelines
 +
* Meeting ended at 6:56 PM.
  
404 meeting not found (fix plz)  
+
(We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)
  
 +
== January 26th, 2021 - 18:00 @ Slack General Channel ==
 +
== December 29th, 2020 - 18:00 @ Slack General Channel ==
 +
== November 24th, 2020 - 18:00 @ Slack General Channel ==
 +
== October 27th, 2020 - 18:00 @ Slack General Channel ==
 +
== September 29th, 2020 - 18:00 @ Slack General Channel ==
  
== November 29, 2016 - 18:00 @ 200-374 Donald ==
+
== August 25th, 2020 - 18:00 @ Slack General Channel ==
* Ron is returning!
+
* Financials
** He has an event running this friday (DC204)
+
** We managed to get a rent reduction of 20% for the year.
** There _are_ details on this event (6:30pm - 10pm) - OPEN CHAOS NIGHT
+
** We finally got the new directors added to our bank account
* Retro Computing Event via Justin Lacko!!
+
** Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
** Follow up with Justin on date particulars / check mailing list
+
** We appreciate any extra donations!
* Recruitment efforts!
+
** Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
** Justin keeps threatening to make us a poster
+
** We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
* Synthesizer event?
+
* We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
** Let's follow up with Colin; Troy corresponded with Jordan for contact info's, forward along
+
* Mark J is planning another Hax festival on October 17th.
* Quadcopter event this thursday!
+
** Virtual event, live sessions, no pre-bake.
** Let's start keeping track of # attendees for events!
+
** Payment offered for each half-hour session.
** Might move to mondays, whatever suits the community
+
* Edwin is now a director. Pirates won the mock vote against Ninjas.
* Financial update
+
* September's movie stream: "Fantastic Voyage" and "Innerspace"
** March is our trajectory for dying!!
+
** It was postponed from last month.
* KiCAD workshop was successful!
 
* Community outreach
 
** Can we get reddit integration on the go?
 
** local hack event this weekend
 
** get a sign-up sheet!!
 
** can we go to the yellow dog and put up a poster tonight??
 
** A couple different ads - benefits to career, hobbies, etc
 
* Local Hack Event
 
** 130 sign-ups so far
 
** 12 hour event
 
** Engineering Building at the UoM
 
** Held all over the world - but, internationally there are simultaneous events
 
** Lets put an announce method out for mentors!!
 
** This saturday, starts at 9am, through to 9pm
 
** Hack Central - February - Bigger event
 
** Stef and Thor can anchor the 3d printing
 
** People can bring some dev boards
 
** Major League Hacking - UMDev Club
 
* Bike dump holding a meeting here - unsure of the date or commitment, but perhaps!!!!!!?????
 
* Next Friday is going to be a movie night!! ( Dec 9 )
 
** Double feature - "Clock & Dagger", and "the last starfighter"
 
* A workshop that takes you through a process
 
** To make a schematic of something and then to actually fabricate it
 
  
 +
== July 28th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** June wasn't super bad. July is super bad.
 +
** We're losing members at about our usual rate, but we aren't replenishing them with new members.
 +
** We got a bonus from some old gift card funds. (Remember FundScrip?)
 +
** We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
 +
** We're looking into the emergency rent reduction stuff
 +
** It seems like we're supposed to be surviving through our members' CERB payments.
 +
* We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
 +
* Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
 +
* We should collect impact statements from all the participants of our TEC workshops.
 +
* We updated our website with more COVID-19 info.
 +
* The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
 +
* Events
 +
** Online board game night next Tuesday (Aug 4) at 6:00.
 +
** August's movie stream: "Fantastic Voyage" and "Innerspace".
  
== October 25, 2016 - 18:00 @ 200-374 Donald ==
+
== June 30th, 2020 - 18:00 @ Slack General Channel ==
* BELL RUNG @ 6:02PM
+
* Financials
* FINANCIAL UPDATE
+
** It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
** our long-term viability is improving due to donations, good to go until marchish
+
* Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
** social profits: 700 bucks, got 300 donation based on performance @ social
+
** Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
** membership is going back to plateau instead of nosedive...
+
** Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
** recruiting is starting to work, "cautious optimism"
+
* Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
* HOLIDAY EVENT
+
* Colin E. had some leads on a donation of synth production gear.
** retro computing hackathon? reach out to Justin Lacko
+
* Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
* DINNER THING
+
* Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".
** first week of december, tentatively
 
* SYNTHESIZER THING - AGAIN?? 
 
** the last one was feb 28
 
** guy from roland needs a heads up
 
** solicit jordan justice for particulars - roland dude etc
 
** colin e, adrian might be interested in heading the event? 
 
** james paskaruk interested as well
 
** Colin E is interested in hosting
 
** Early January seems like a good timeframe
 
** CKUW attended as well
 
*** Brian will solicit the CKUW crowd
 
* We should go get snacks sometime soon
 
** Edwin, Michael, Stefan to do snacks
 
** Giant tiger gift card so that ppl can get snacks eaiser??
 
* Payment stuffs: BrainTree is the best-looking
 
** PAD - $65/mo
 
** Tiered fee, 10/15 ppl chunks
 
** Edwin to investigate further
 
* Grants - we are open to signing off on applications, if someone wants to head the charge
 
* CNC update
 
** it's working, need to go out and buy some wood to build a box
 
** need policies
 
** user logins, training video?
 
** fire extinguisher is underneath the x-carve, safety training will happen
 
* C4
 
** Troy to follow up with contact to secure # tickets and payment date
 
** Power - $150ish?
 
** people gather sksp 6:00 thursday
 
** opens to the public @ 2pm on friday
 
* Brian to shoot a scene for a sci-fi movie @ the space
 
** BoD able to sign off on any space usage agreements
 
** Movies are cool - one condition for using the space is to provide a showing of the film
 
* Do we see the return of bad movie night???? Thor interested in bringin it back
 
* QuadCopter night was cool - semiregular basis potential
 
* MEETING ADJOURNED 6:46PM
 
  
 +
== May 26th, 2020 - 18:00 @ Slack General Channel ==
 +
* Financials
 +
** Starting to see that drop. Memberships down $60 from last month, which will continue.
 +
** We tend to get a member or two leaving every month or two, so we rely on incoming members.
 +
** Everything else is roughly the same
 +
* 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
 +
* Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.
  
== September 27, 2016 - 18:00 @ 200-374 Donald ==
+
== April 28th, 2020 - 18:00 @ Slack General Channel ==
 +
* 6:03: Ratified last-month's minutes
 +
* 6:06: Financials
 +
** The net worth is steady, but we will be losing over the next little bit due to member loss.
 +
** Expenses are pretty flat. Income had quite a bit of food and drink.
 +
** We earned $40.00 from the coffee machine, this month.
 +
** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
 +
** Michael removed members who didn't respond since February and March.
 +
** Michael will pay a coworking fee for using the fancy desks during April.
 +
** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
 +
** A few scenarios:
 +
*** If literally all money stopped coming in, we'd last about three months.
 +
*** If only our PAD amounts were still coming in, we'd last about six months.
 +
*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
 +
* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
 +
* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
 +
**  No events, yet, and use space sparingly.
 +
* 6:40: Need for an IRC bot set up for slack.
 +
* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
 +
** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
 +
** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
 +
* 6:56: Thor streamed his movie night. The same might happen next month.
  
* Posters, advertising
+
== March 31st, 2020 - 18:00 @ Slack General Channel ==
** Troy to contact Millennium Library re general poster distribution
+
* Introductions
** Poke Justin to see if he's able to design a new poster
+
* Last minutes
* Transition from PAD
+
* Financials
** Ask Ben to look into transitioning out of PAD, what is involved
+
** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
** Edwin to investigate paypal and/or "MoneyTree" or whatever its called
+
** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
* Wordpress initiative
+
** Net worth is holding pretty steady, all things considered.
** Brock is busy lately
+
** We outlaid some expenses to get groceries and the like.
** Edwin will lead this in general
+
** Our drink and snack income were fairly high, so thank you to Nate for restocking that.
* CNC Machine
+
** Membership is holding steady for now.
** Small mechanical adjustments and firmware flashing remain
+
** I didn't collect enough over-dues.
* Social
+
* Stuff
** Alcohol
+
** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
*** We are amenable to halfpints beer
+
** The half-taken-apart TV is Edwin's.
*** We adverised drinks @ $3.50, must adhere to this
+
** The whole place has pretty much been in stasis
*** For beer (et al.) pickup, Troy, Edwin, and James all have vehicles
+
* COVID-19
** Game systems and TVs:
+
** We're trying to reduce the number of people in the space. So far there have never been more than about six.
*** Edwin: Wii, NES,SNES
+
** We just reached 100 cases of the disease in Manitoba.
*** Troy: Wii U + smash bros, small CRT
+
** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
*** Stef: 32" TV
+
** “I can’t go out, I’m washing my hands tonight”
*** James: TV
+
** We're not locking the space down, but we are urging members to stay home.
*** Brad: N64
+
** The ‘modular petting zoo’ is cancelled until further notice.  
** Music
+
** Gatherings of up to 10 people should still be fine.
*** We are using our PA system.  James is able to set it up.
+
** We updated the front page of the website with a message.
 
+
** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
== August 30, 2016 - 18:00 @ 200-374 Donald ==
 
 
 
TODO: populate this
 
 
 
== July 26, 2016 - 18:00 @ 200-374 Donald ==
 
 
 
Meeting:
 
 
* 6:00:
 
** Intros
 
** Camera parts roll call. Bring back items if you took one
 
** Still not at a good space with the infrastructure if Colin gets hit by a bus
 
* 6:05:
 
** Shirts: We have a printed catalog, so we can print a logo on anything in there
 
** Michael should be able to set you up
 
** Much discussion was had over capes with our logo for Stefan
 
* 6:10:
 
** New printer is ready to go
 
** X-Carve is waiting for monies, nearly there
 
** Corportate sponsorship is ready to recieve
 
** Magellan may be willing to donate funds towards infrastructure
 
* 6:15:
 
** Social planning. Curious if Shab will help organize things
 
** Sysadmin workshops - We're planning on doing more of those
 
* 6:20
 
** Would ladies learning to code want to present here?
 
** Paper towel too expensive. Need cheap crap for drying hands
 
 
 
== June 28, 2016 - 18:00 @ 200-374 Donald ==
 
 
 
9 members present
 
last week
 
Reminders:
 
  -Talk to A. Michael for skullspace t-shirts or polos. Size / colour / etc.
 
  -Talk to Courtney to get giftcards. SkullSpace gets a little kickback from it.
 
  -Talk to Ben or Edwin or Troy to donate to the CNC fund. We're at a little over $1000
 
Thinkbox has decided to sponsor us $2400/year quarterly, explicitly for increasing value in the space. Tools, fixing, etc. Many of our existing tools are whatever members have donated.
 
We should prepare for the CNC by getting things like the filters, safety glasses, and stuff like that.
 
Troy made business cards. They'll be in the office cabinet.
 
The 3D Printer workshop at the library went really well. It sold out, and all the reviews were excellent. Mark donated his presentation material so we can repeat the presentation here.
 
We're planning for the social. Shab was going to help plan. We're planning more than a month in advance this time.
 
- We should probably focus on a social that's fun for us, without the huge and noisy dancefloor and with more board games. Still loads of booze, of course. If we want to do a loud-music real social, it's not an 'anti-social', and we should focus on the crowds who actually fill up that kind of venue.
 
The MGUG are going to have a show-and-tell on Thursday. Come talk about open maps and stuff like that.
 
Ben did financial stuff. We lost a lot of members recently, as we usually do before the summer.
 
 
 
== May 31st, 2016 - 18:00 @ 200-374 Donald ==
 
* t-shirts, hats, polos, etc with embroidered logo, $20-30 depending on quality and fundraising
 
** contact Michael K if you are interested
 
* gift cards
 
** if you are interested, contact Courtney
 
* financial update
 
** https://docs.google.com/spreadsheets/d/1rS4xaadpGEAJZKGb5Q3wF_9tPx81h-Z9YgHVEEdl5Sw/edit?usp=sharing
 
** We should plan a fundraiser or two (social?)
 
** Volunteers to coordinate wanted
 
* CNC machine
 
** We want to get an X-Carve
 
** So far we have about $1000 and we want to get closer to $2000 before we pull the trigger
 
** Photos of CNC machine made stuff in the next email
 
* social medias
 
** we should make a point of posting pics of events on the twitters and facebooks
 
* concensus was to relocate the bikes to the back of the space where they are less in the way since they are not used very frequently
 
 
 
 
 
== April 26th, 2016 - 18:00 @ 200-374 Donald ==
 
 
 
* financial update
 
** https://docs.google.com/spreadsheets/d/1_avhBc2FaLmT1izK7vg6CkGAVV_CgZr7Jycwg6dZV2Y/edit?usp=sharing
 
* x-carve - talk to Ben if you want to chip in for a CNC machine
 
* shelf at back is being cleaned out
 
* which area will get cleared out next? beige cabinet! (move and label your stuff / important stuff)
 
* fob system is fixed!
 
* can we get the front door to open on a button press for when the doorbell rings?
 
* key access battery backup will need replacing at some point
 
* key access system will need to be documented soon - Edwin will take this on, Mark will help with imaging the VM
 
* Stuff in the space
 
** available for members to use and borrow short term (note when it will return)
 
** donations/long term loans should be agreed upon as useful - announce before bringing in large items and make sure at least a couple other members
 
** when you borrow stuff, email the list, even small things - lets people know if stuff is available and ensures it comes back
 
** anything that looks good here is probably either destined for someone's project or sksp infrastructure
 
 
 
 
 
== March 29th, 2016 - 18:00 @ 200-374 Donald ==
 
 
 
* financial update
 
** https://docs.google.com/spreadsheets/d/1FCqY9Disez0f3Sf-cC0FJAPYFvf3THf53jQ4onN7lv4/edit?usp=sharing
 
 
 
 
 
== February 23rd 2016 - 18:00 @ 200-374 Donald ==
 
  
* Bell was rung at 6:01pm.
+
== February 25th, 2020 - 18:00 @ 200-374 Donald ==
* Introductions
+
* Started 6:00pm
* Motion to end the Nominations for candidacy; That was passed as a
+
* Attendance was taken
resolution by the members.
+
* We have quorum. 15 people in attendance, two proxy
* Candidates for the board introductions were made.
+
* 6:04: Year in review
* Bylaw amendment #11 vote:
+
** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
  * Too many meetings focused on administrative issues.
+
** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
  * Meeting only once a month instead of every week.
+
** Earned $1,500 for the first and $1,700 on the second.
  * Edwin mentions that the space might not get used as much, as people
+
** Year-over-year we're doing quite well as far as earnings
come to the weekly meetings.
+
** Presented cashflow, income and expenses from the past 12 months
  * Mark thinks that the amendment is a good idea because the bylaws are
+
** Donations for the tech club $500
fairly tight. That being said, he wants to make sure that meetings still
+
** Helga's donation for our help
happen.
+
* 6:10: Membership count is currently at 58. Down from 60 last AGM.
  * More points back and forth.
+
* 6:15: Discussing net worth, how we track what people owe us
  * Freedom! ( Fists in the air ).
+
* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
* Ballets were cast.
+
** We checked the property value and it was under $400,000. Could we buy the building?
* Ben financial report.
+
** We should offer to renew early?
* Jay did a quick recap and thanks around for the board for this year.
+
* 6:20: Revisiting year in review:
* Votes are being counted
+
** Tech club occurred in October and November which taught electronics on three separate events.
 +
*** Arduino session, intro to 3D printing, Arduino 7 segment display
 +
*** 15 kids aged ten to sixteen came out.
 +
*** Funding from the city
 +
*** Super success!
 +
** MGUG events held at least five evenings.
 +
** YIMBY events held ten meetings.
 +
** First Fridays have happened.
 +
** Movie nights have been a grand success.
 +
** Helped local artist realize their "Shimmer" exhibit
 +
** Carl (CNC machine can cut metal things now and is much quieter)
 +
** Began building out an office-like space with the earnings from the first social
 +
*** Two 4K monitors and desks
 +
*** Built a wall
 +
* 6:30: Discussions about wall building
 +
* 6:33: Final notes
 +
** Thor: Participation is important, letting other members have a try
 +
** Brad: It was a good experience. Recommend it to build a higher profile
 +
* 6:36: New board decided without a vote.
 +
** Chris Johnson
 +
** Kyle Martin
 +
** Mark Campbell
 +
** Michael Kozakewich
 +
** Nate Wild
 +
* Action item:
 +
** 3D print something for the tech club contributors
 +
** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.
  
* New board is:
+
== January 28, 2020 - 18:00 @ 200-374 Donald ==
  * Ben
+
* No introductions needed
  * Troy
+
* Previous minutes
  * Courtney
+
* Financial
  * Edwin
+
** NYE Social boosted it a bunch
  * Chris
+
** We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
 +
** Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
 +
* NYE Social:
 +
** Got too much alcohol
 +
** Managed to return most of that
 +
** In the end we made about $1400, so it was a success
 +
** More than half our guests used EventBrite
 +
** We keep on underpricing drinks
 +
** The downstairs has been leased, so we can't throw any more of this type of social
 +
*** Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
 +
* AGM soon
 +
** Any bylaws or such need to be in by February 4th.

Latest revision as of 05:29, 3 March 2023


This page serves as the index for SkullSpace meeting minutes.

Contents

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


September 2020 and beyond

We ended up losing track of the notes that were left in Slack, and now Discord. If you'd like to find the notes for a specific month but you cannot access those platforms, let someone else (or the board) know and we'll try to copy those notes here.

If you have some time and want to help with that, please go through September 2020 and onward, compiling notes from each meeting and recording them here.

February 28th, 2023 - 18:00 @ 200-374 Donald

  • We achieved quorum
  • Year in review:
    • Finally back in force after being on break since 2020.
    • We got a whole whack of really old augmented-reality headsets. Most seem to be running an old version of Android. Neat!
    • There was a burglary into one of the higher floors, and our footage was able to confirm that someone left the building with another tenant's bike.
    • We ground the hinges off the door to regain entry after there were errors in the fob system. It may have been a case of loose wiring. The new fire-safetied door has a keyhole for emergencies.
    • We upgraded various computer system. The fob and camera management computer was toast, so we updated the hardware and the software platform. We also got our hands on a new server with many GBs of RAM.
    • We started meeting on Discord.
    • We started hosting events on the first Friday of each month again.
    • Finally got our occupancy permit, after more than ten years in the space. We can hold events now.
  • Voting for 2023 board.
    • We had 5 candidates, so the board was acclaimed:
      • Edwin Amsler
      • Michael Kozakewich
      • Thor Robinson
      • Mark Campbell
      • Justin Labrie
    • We held a mock election for any two of Pirates, Clowns, and Ninjas. The winners were Pirates and Ninjas.
  • Financial report
    • We've climbed slowly from dangerous levels back up to an acceptable amount.
    • This was because we got a massive cut in rent, and we've been allowed to set our rent quarterly based on what we can handle.
    • At the moment, our trajectory is very flat, maybe trending downward slightly.
    • As we gain members, that'll increase. Then we'll increase our rent to flatten it again. That'll continue until we're back to our 2019 level of membership and our 2019 level of rent.
    • Everything else is pretty normal.
  • Other news
    • Movie nights are still happening. Next is March 17th.
    • HAX is coming up! We're announcing a list of presenters on Friday, and HAX itself is coming up on March 31st.

January 31st, 2023 - 18:00 @ Slack General Channel

December 27th, 2022 - 18:00 @ Slack General Channel

November 29th, 2022 - 18:00 @ Slack General Channel

October 25th, 2022 - 18:00 @ Slack General Channel

September 27th, 2022 - 18:00 @ Slack General Channel

August 30th, 2022 - 18:00 @ Slack General Channel

July 26th, 2022 - 18:00 @ Slack General Channel

June 28th, 2022 - 18:00 @ Slack General Channel

May 31st, 2022 - 18:00 @ Slack General Channel

April 26th, 2022 - 18:00 @ Slack General Channel

March 29th, 2022 - 18:00 @ Slack General Channel

February 22nd, 2022 - 18:00 @ Slack General Channel

January 25th, 2022 - 18:00 @ Slack General Channel

December 28th, 2021 - 18:00 @ Slack General Channel

November 30th, 2021 - 18:00 @ Slack General Channel

October 26th, 2021 - 18:00 @ Slack General Channel

September 28th, 2021 - 18:00 @ Slack General Channel

August 31st, 2021 - 18:00 @ Slack General Channel

July 27th, 2021 - 18:00 @ Slack General Channel

June 29th, 2021 - 18:00 @ Slack General Channel

May 25th, 2021 - 18:00 @ Slack General Channel

April 27th, 2021 - 18:00 @ Slack General Channel

March 30th, 2021 - 18:00 @ Slack General Channel

February 23rd, 2021 - 18:00 @ Slack General Channel

  • Got quorum.
  • Year in review:
    • This is our 12th online meeting.
    • We mourned Chris Johnson's passing in June.
    • Thank you to Thor for holding his movie nights.
    • Edwin bought us some new tools, third hands, and soldering irons.
    • We had the online Hax event in October.
    • About three pop-in hackathons.
  • Voting for 2021 board.
    • We had 5 candidates, so the board was acclaimed:
    • Edwin Amsler
    • Michael Kozakewich
    • Thor Robinson
    • Pietra Shirley
    • Kyle Martin
  • Discussions on whether we can set up a budget for our electricity bill. Either through Hydro our do it ourselves.
    • Not really necessary, really.
  • Snack donations haven't been accounted for, but we don't expect much given the lack of attendance.
  • Bitcoin endowment fund it's at 0.51687800 of a bitcoin.
  • Question was asked when we would be out of money. The estimate is approximately 12 months.
  • Concerns were raised about abuse of membership signup process where a member could cancel/renew their membership based on the weather.
    • Putting one's membership on hold at a gym, for example, is usually limited to once per year
  • Raised that we'd like to have a new rave once vaccinations are in order and we're allowed to assemble.
    • Get occupancy permit
      • Probably need railing on back steps up to fire escape.
    • Get licensed as a live music venue which allows us to run events when we'd want. (LGCA)
    • Expecting to try this around the end of the summer.
    • Ben has offered to run through this process.
    • There would be a license cost of $500-$1000 per year versus $150-$200 per event and adds the requirement of 4 weeks advance notice. Considered a reasonable investment.
    • The donation method of fundraising via livestreams has proven successful, provided a coordinated presentation and well marketed donation initiative
    • We're pending further information from the government before re-opening for usual events and gatherings.
    • Province sets the public health laws and guidelines
  • Meeting ended at 6:56 PM.

(We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)

January 26th, 2021 - 18:00 @ Slack General Channel

December 29th, 2020 - 18:00 @ Slack General Channel

November 24th, 2020 - 18:00 @ Slack General Channel

October 27th, 2020 - 18:00 @ Slack General Channel

September 29th, 2020 - 18:00 @ Slack General Channel

August 25th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • We managed to get a rent reduction of 20% for the year.
    • We finally got the new directors added to our bank account
    • Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
    • We appreciate any extra donations!
    • Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
    • We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
  • We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
  • Mark J is planning another Hax festival on October 17th.
    • Virtual event, live sessions, no pre-bake.
    • Payment offered for each half-hour session.
  • Edwin is now a director. Pirates won the mock vote against Ninjas.
  • September's movie stream: "Fantastic Voyage" and "Innerspace"
    • It was postponed from last month.

July 28th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • June wasn't super bad. July is super bad.
    • We're losing members at about our usual rate, but we aren't replenishing them with new members.
    • We got a bonus from some old gift card funds. (Remember FundScrip?)
    • We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
    • We're looking into the emergency rent reduction stuff
    • It seems like we're supposed to be surviving through our members' CERB payments.
  • We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
  • Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
  • We should collect impact statements from all the participants of our TEC workshops.
  • We updated our website with more COVID-19 info.
  • The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
  • Events
    • Online board game night next Tuesday (Aug 4) at 6:00.
    • August's movie stream: "Fantastic Voyage" and "Innerspace".

June 30th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
  • Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
    • Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
    • Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
  • Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
  • Colin E. had some leads on a donation of synth production gear.
  • Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
  • Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".

May 26th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • Starting to see that drop. Memberships down $60 from last month, which will continue.
    • We tend to get a member or two leaving every month or two, so we rely on incoming members.
    • Everything else is roughly the same
  • 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
  • Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.

April 28th, 2020 - 18:00 @ Slack General Channel

  • 6:03: Ratified last-month's minutes
  • 6:06: Financials
    • The net worth is steady, but we will be losing over the next little bit due to member loss.
    • Expenses are pretty flat. Income had quite a bit of food and drink.
    • We earned $40.00 from the coffee machine, this month.
    • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
    • Michael removed members who didn't respond since February and March.
    • Michael will pay a coworking fee for using the fancy desks during April.
    • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
    • A few scenarios:
      • If literally all money stopped coming in, we'd last about three months.
      • If only our PAD amounts were still coming in, we'd last about six months.
      • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
  • 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
  • 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
    • No events, yet, and use space sparingly.
  • 6:40: Need for an IRC bot set up for slack.
  • 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
    • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
    • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
  • 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

  • Introductions
  • Last minutes
  • Financials
    • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
    • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
    • Net worth is holding pretty steady, all things considered.
    • We outlaid some expenses to get groceries and the like.
    • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
    • Membership is holding steady for now.
    • I didn't collect enough over-dues.
  • Stuff
    • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
    • The half-taken-apart TV is Edwin's.
    • The whole place has pretty much been in stasis
  • COVID-19
    • We're trying to reduce the number of people in the space. So far there have never been more than about six.
    • We just reached 100 cases of the disease in Manitoba.
    • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
    • “I can’t go out, I’m washing my hands tonight”
    • We're not locking the space down, but we are urging members to stay home.
    • The ‘modular petting zoo’ is cancelled until further notice.
    • Gatherings of up to 10 people should still be fine.
    • We updated the front page of the website with a message.
    • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.

February 25th, 2020 - 18:00 @ 200-374 Donald

  • Started 6:00pm
  • Attendance was taken
  • We have quorum. 15 people in attendance, two proxy
  • 6:04: Year in review
    • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
    • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
    • Earned $1,500 for the first and $1,700 on the second.
    • Year-over-year we're doing quite well as far as earnings
    • Presented cashflow, income and expenses from the past 12 months
    • Donations for the tech club $500
    • Helga's donation for our help
  • 6:10: Membership count is currently at 58. Down from 60 last AGM.
  • 6:15: Discussing net worth, how we track what people owe us
  • 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
    • We checked the property value and it was under $400,000. Could we buy the building?
    • We should offer to renew early?
  • 6:20: Revisiting year in review:
    • Tech club occurred in October and November which taught electronics on three separate events.
      • Arduino session, intro to 3D printing, Arduino 7 segment display
      • 15 kids aged ten to sixteen came out.
      • Funding from the city
      • Super success!
    • MGUG events held at least five evenings.
    • YIMBY events held ten meetings.
    • First Fridays have happened.
    • Movie nights have been a grand success.
    • Helped local artist realize their "Shimmer" exhibit
    • Carl (CNC machine can cut metal things now and is much quieter)
    • Began building out an office-like space with the earnings from the first social
      • Two 4K monitors and desks
      • Built a wall
  • 6:30: Discussions about wall building
  • 6:33: Final notes
    • Thor: Participation is important, letting other members have a try
    • Brad: It was a good experience. Recommend it to build a higher profile
  • 6:36: New board decided without a vote.
    • Chris Johnson
    • Kyle Martin
    • Mark Campbell
    • Michael Kozakewich
    • Nate Wild
  • Action item:
    • 3D print something for the tech club contributors
    • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

  • No introductions needed
  • Previous minutes
  • Financial
    • NYE Social boosted it a bunch
    • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
    • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
  • NYE Social:
    • Got too much alcohol
    • Managed to return most of that
    • In the end we made about $1400, so it was a success
    • More than half our guests used EventBrite
    • We keep on underpricing drinks
    • The downstairs has been leased, so we can't throw any more of this type of social
      • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
  • AGM soon
    • Any bylaws or such need to be in by February 4th.