Meeting notes

May 31, 2011 - 18:00 @ 125 Adelaide

Members Present: Dan, Mike L, Dave, Mike Hat, Mak, Ron, Jay, Justin, Courtney, Glenn, Les, Todd, Andrew, Dave Too, Jason, Ben, Adrian, Russ, Tweak, Colin

Renovations:

• For details on the renovations please contact Justin

Card Access:

• Cre8ery does not want cards they want to continue to use their keys
• Mike will arrange for card access

Internet Access:

• Ron will make arrangements

Finances:

• We have 30 members for June
• $5600 in the bank of which $1000 is spendable
• We need to determine our renovation budget

Hackathon:

• May Hackathon bake sale raised $200
• Will have another bake sale in June

Re:Play:

• June 11 at the WAG
• We will be selling shirts
• Mike, Ben, Andrew, Justin, Russ, Jay and Jason will bring things to display
• If you want to display anything contact Andrew
• There will be a 20 minute presentation given by Andrew
• Out next Hackathon will be advertised
• After party hosted by SkullSpace to be held at the King’s Head

“Multipurpose Room”

• Finishing it should be our priority
• Needs screen, tables, chairs, wifi, white board screen and projector

First Aid:

• Mike Hat to make arrangements for training.

Data Dance 4:

• Do we want to host it at Lo Pub?
• Dan and Courtney to look into it/find DJs

May 25, 2011 - 18:00 @ King's Head

Members Present: Dan, Justin, Andrew, Glenn, Courtney, Ron, Tim, Jay, Jason, Russ, Mike Hat, Colin

Election Results

• Andrew beat Dan for Treasurer 17-0
• Justin beat Mike H 9-7 (one person did not vote)

Insurance

• We are all in agreement that JM Johnson will be our insurer.
• We need details about deductibles and premium increases

Security

• we want closed security cameras at least in the lobby
• in the membership handbook we need to put a clause that we are not responsible for stolen items

Membership

• Need to create a handbook/policy document
• to inform new membership
• Mike has membership agreement for lawyer
• Membership policy strike force to meet Tuesday May 25 after meeting
• Strike force members so far are Dan, Courtney, Mak, Justin, Jay

Hackathon

• Was it too long?
• June hackathon to be arranged by Mak

Renovations

• Jay is waiting for a call from landlord

Bike Tour

• members are Tim, Dan, Ron, Jay, Courtney and Andrew (Captain)
• we need a team name

Data Dance

• do we want to organize the next one?

May 16, 2011 - 18:00 @ King's Head

Election

• Russ volunteered to be our elections officer
• Anyone who wants to run should email Russ
• So far the people running are:
• President: Ron
• Vice President: Mak
• Treasurer: Andrew and Dan
• Secretary: Courtney
• Operations Manager: Justin and Mike W.A.H.

Donations

• We are being offered some donations by Crow
• like drywall, freezer, first aid kit

Safety

• Mike W.A.H. Brought up first aid training
• We can get St Johns out to teach us a class
• All should go

May Hackathon

• Will be a show and tell
• Bake sale, anyone who can should bring something
• Last Data Dance is after

June Hackathon

• In our new space!
• Grand opening?

Re:Play

• June 11
• if you have something you want to show talk to Andrew
• so far Justin and Mike L are bringing stuff
• we have an 8ft (2.4m) table
• after party at our space

Membership Waiver

• we agreed no members who are minors
• minors are allowed with a member (you must be their parent or legal guardian), must be supervised, and are not allowed in the shop
• all guests must sign a waiver
• Mike is taking current draft to the lawyer

Insurance

• needed by June 1
• Andrew and Courtney to meet

MS Bike Tour

• anyone interested in joining the SkullSpace team should contact Courtney

May 10, 2011 - 18:00 @ King's Head

Members present: Russ, Allisa, Fernando, Justin, Courtney, Jeremy, Mike, Mark, Andrew, Abrie, Stef, Glenn, Ron, Troy, Burke, Todd, Mak, Jay, Dan, Jason, Colin

Re: Play

• Andrew brought up Re: Play at the WAG June 11, 12pm-5pm
• If anyone has any projects to submit contact Andrew.
• There is going to be an after party at SkullSpace

Keys/Card Access

• Andrew to talk to building owner about card access so it will not be necessary to cut keys
• Justin and Mike W.A.H. to arrange card access donation (Letter for Mike’s boss)

Internet

• Colin brought up a concern for roof tripods and wireless Internet
• Ron said we will be getting Cisco equipment when we get a server room
• We already have a room for the servers but there are concerns about the open ceiling and an air conditioner

Space Division

• The space will be divided up with Mike L getting a slightly larger portion of a the space although we could extend a part of our space.
• Justin will play around with the plan.
• We discussed getting a written agreement from Mike L regarding rent but we decided against it.

Election

• Election needs to be arranged
• who is running, ballots

Insurance

• Andrew is talking with Horizon
• Courtney is talking with JM Johnson

Membership/Waiver

• We need to draft a membership agreement and legal agreement/waiver
• Jeremy is going to look into it.

PR

• Reach out to other groups
• Contact News, radio etc

Hackathon

• May 21 12pm-8pm
• Will be a show and tell
• Mike W.A.H to get tables and chairs

June

• Arrange party / June Hackathon to be at 125 Adelaide

Agenda for next meeting

• Party after Re:Play
• Member agreement and waiver
• Insurance
• Election
• Grand opening and June Hackathon

May 3, 2011 @ The King's Head

• Current rent - $650 + insurance
• Assentworks will pay half
• June 1 = lease starting
• $120 for 3 month membership to get a t-shirt
• Renovation - everybody wants to help
• Hackathon - no firm plans yet
• Secretary and VP - we need
• By-laws group will meet Thursday
• Business plan needs work - Mike will send it to UofM MBA
• Update business plan
• Merch for Data Dance

April 26, 2011 @ The King's Head

Members present: Ron, Dan, Rylann, Glenn, Colin, Mak, Russ, Mike, Jeremy, Jay, Mark, Justin, Courtney, Andrew, Les, Todd, Virgil, Robin

• What kind of grants can we get from the arts area?
• Lease
  • We need to get the sublease clause removed or clarified
  • The use of premises is too vague
  • Specify which utilities are included
  • Insurance
  • Ventilation - how will this happen?
  • Clause for 8-month vacate
  • Occupency permit
• Task: talk to co-working guy from Secret Handshake
• Set up a floorplan with Mike Legary
• Consult a lawyer/accountant
  • Registered charity - will pursue in the future
• Start finding grant info
• Accountants - the Exchange Group might be able to help
• Shop equipment - Courtney has deals with Rona

April 19, 2011 @ The King's Head

Members Present: Russ, Mike, Stef, Burke, Mak, Justin, Robin, Jay, Mike, Andrew, Glenn, Ron

• Property
  • Waiting for agents
  • The zoning is 'character'
  • We can do light industrial
  • It's designed for studio

• Link with protospace
  • Makes sense if one entity (skullspace) holds the lease
  • Require some legal agreement
  • Lease will be under skullspace
  • Protospace will be a tenant
  • Ensure the power is 3phase

• Directors insurance = any situations where directors would be personally liable
• Next step: Get the lease (Jay)
• Next step: Talk to zoning officers (Justin)
• Coming: Directors', renters', and liability insurance
• Lighting - certain kinds may require major changes
• Card access: cost will be about $500

• Upcoming events:
  • Secret Handshake
  • Ruby User Group

April 12, 2011 @ The Lo Pub

Members present: Jay, Mark, Glenn, Russ, Jeremy, Justin, Andrew, Mike, Fernando, Ron

• Formed a taskforce for the businessplan
• Jay is dealing with lease formalities
• Find out information about insurance and zoning

April 5, 2011 @ The Lo Pub

Members present: Cian, Ron, Mak, Justin, Mike, Mike, Jay, Stef, Burke, Mark, Dan, Russ, Andrew, Russ, etc

• Mostly discussed spaces, hackathon
• FuckYeahNouns.com (well, Burke Libbey) donated $500!

March 15, 2011 @ The Potential Bannatyne Location

Members present: Glenn, Martin, Dan, Dan, Andrew, Mak, Justin, Jay, Mark, Shane, Jeremy, Claire, Ben, Mark, Mike, Russ, Fernando, Alex

• Web site - Stef and Claire will handle
• Budget - we're doing well
• Space
  • it runs under the sidewalk, was built in 1901
  • Moving the electric panels starting tomorrow
  • Our room should be okay, but will know for sure by Friday
  • Space may take 6 months to get
  • Secondary options are rquired
  • Potential security issues with Republic next door
  • Potential space on Erin - 2 floors + basement - Mike will send info
  • May look at locations in Innkster Industrial - over 7000sqft

March 8, 2011 - 18:00 @ LO Pub

Members present: Andrew, Ron, Fernando, Mark, Dan, Russ, Andrew, Jay, Shayne, Jeremy, Justin, Burke, Glenn, Brendan, Les, Mike, Mak, Tim

Event on the 19th

• les.net hosting it on portage
• quadrocopter
• bring your friends
• need
  • fold out chairs an tables
  • accepting food donations
  • yodeladi
  • skullspace.net/secret.php

Space

• basic cleanup done
• zoning is complete
• demolition starts this week
• we are going to the space after the meeting today

Financial

• $1300 ish in the bank

Task Force

• Need a budget task force
• Need a website task force

Budget task force

• Andrew
• Jay
• Dan
• Ron

Event task force

• Mak
• Mark
• Ron

Website task force

• Stef

Bylaws were discussed and everyone decided they were fine

March 1, 2011 - 18:00 @ LO Pub

Members present: mike, fernando, jeff, andrew, jay, les, mark, stef, burke, rich, alex, russ, mak, ron, dan, ben, glenn

Current tasks:

1. Create By-laws
2. Create a "Wishlist" of initial gear
3. Plan a March 19th event

The basic plan outlined at the meeting was this...

First, we need to establish by-laws and create an initial wishlist, which will enable us to apply for government grants and give us a good idea of startup money.

Next, we need to draft a good budget, consider the number of members we have, and define the amount each member would be required to pay. If it's an acceptable amount, and the members vote in favour, then we'll be in a position to accept a space.

Hackathon task force

• Ron
• Mak

Bylaws task force

• Andrew
• Jay
• Dan
• Mike
• Mak

Preliminary Design task force

• Andrew
• Dan
• Jay

February 22, 2011 - 18:00 @ LO Pub

People here: andrew, mike, justin, fernando, crust, mark, stef, martin, paul, dan, ron, mak, andrew, molly, jay

membership - we're taking them today. $10 for now.

location

• last step - insurance
• proper lease - 4 weeks away
• cheapest cut - $600/month for 1000 sqft
• pictures - to be posted by ron
• loot and pillage

sister space - prototyping space

• molly, justin, ron - will help out

we should have plan B spaces

mike owns the space - it's a conflict of interest

needs to know before a month from now

jay - prefer a disinterested landlord

mike - as a landlord, we'll take care of things

a good landlord agreement

grants

• outstanding meeting w/ destination winnipeg
• mike met with ed a month ago - probably good for 5 grand
  • require bylaws, group, etc
• going to set up a meeting with stem (GoM) - upwards of 25k
• winnipeg arts council - we should talk to them
• need an ongoing amount, and also members

consensus vs majority

• mark's idea - do everything in consensus when possible, use majority when it can't
• difference between consensus and unanimity
• hacklab.to - mail in votes/members
• quorum - if we have quorum, vote happens anyways
• everybody should sign up to discuss mailing list

mike asked his lawyer to draft up the minimum bylaws

• mark - take a kiss approach, then have a policy/constitution that doesn't have the same legal * standing but takes care of the more difficult issues

ruby user group meet up - thursday @ 7

space - 24/7 - every member has a key

mark - fundraising idea - auction off a coder for a weekend to code for an open source project - * mark volunteers

• other idea - bounties
• certain languages, no apps from scratch, etc

mark - wants to talk to andrew about bookkeeping

money

• $100 for stickers, magazine, etc
• business cheques - another $100 or so
• about $1000 in the bank account

18:44 - meeting adjourned

February 8, 2011 - 18:00 @ LO Pub

Members present: Andrew, Jay, Justin, Fernando, Dan, Mak, Mark, Glenn, Mike, Stef, Edwin, Burke, Rob, Dave, Russ, Brian, Ron

• Upcoming events
  • Secret Handshake @ King's Head
  • RONx Manitoba
  • Winnipeg Code Camp
    • Free breakfast, lunch
    • Sign up at winnipegcodecamp.com

• SkullSpace Hackathon
  • February 12
  • Red River College
  • Free, donations are good
  • See Events

• Global 555 hackathon
  • Saturday, February 19
  • No official SkullSpace entry

• Hexbomber edits an online zine
  • If somebody writes an article, he'll publish it
  • hackthiszine
  • ACTION ITEM - Ron or Martin to write it

• Memberships
  • Gonna have to start charging very soon

• Space
  • Owned by mike's holding company
  • We would be required to sign a one-year lease
  • Next step - we need to raise $5000 or so
  • Group activities, etc
  • Make sure we're accountable
  • Flesh out the 'business plan' to potentially get grants
  • Make sure we can get insurance
  • Formalizing projects/etc will help justify government funding
  • Being associated with a good user base will inspire confidence
  • Suggestion: words under the logo ("knowledge - community - technology")

• Protolab
  • Makerspace - woodworking, metalworking, etc
  • Beyond the scope of skullspace
  • Some desire amongst membership for this kind of stuff
  • Much higher startup cost - $65k - $100k

• Lounge
  • Presentations, arcade, general meeting, sound equipment, etc

• Meeting adjourned - 18:38

February 1, 2011 - 18:00 @ LO Pub

Members present: Andrew, Mike, Martin, Dan, Rob, David, Ryan, Russ, Glenn, Ron, Mak, Jay, Burke, Stef, Mark, Cheryl, Alex, Kyle

• Destination Winnipeg
  • Ed loves helping out with this type of project
  • Two suggestions:
    • 1) Destination Winnipeg - needs a defined business plan (Ed)
    • 2) STEM - community development initiatives (Dave)
    • ACTION ITEM: Ron to meet with Mike, Ed, and Dave to find out more

• Info about how other hackerspaces are run
  • ACTION ITEM: mark - find out how other hackerspaces deal with theft, vandalism, etc
  • ACTION ITEM: ron - talk to ultramegaman and see what they've done
  • Thought: a legal agreement with memberships might solve our problems
  • Other thought: separating out the expensive stuff into a more tightly controlled area ("prototyping lab")

• Members
  • ACTION ITEM - andrew to create a list of potential members
  • stef - keeping a list of founding members to encourage people to do it
  • others - that leads to a somewhat elitist attitude that we want to avoid
  • mike - suggested collecting money up front, but that's a chicken/egg problem that's come up before
  • somebody else - suggest prorating the fees paid up front against the actual membership fee

• Upcoming community events
  • Thursday, February 3, 19:00 @ LO Pub - iPhone developers meetup
  • Saturday, February 5, 10:00 - 13:00 @ Legislature - Freedom of Information Rally
  • Saturday, February 5, 21:00 @ LO Pub - Data Dance ($5)
  • ACTION ITEM: ron - create a list of future/past events

• Past events
  • Cupcake challenge
    • Videos are up on youtube.com/skullspacewpg
    • Winners haven't been announced yet, but after the mess we made on their floor we probably didn't win
  • Charlie Brown Christmas Challenge
    • We won first place!
  • Room Jam
    • At least 4 members participated
    • Check it out at http://www.somanyrooms.com
    • No plans to release source

• Logo
  • "Skullo" is a problem (due to the shape of the key
  • ACTION ITEM - somebody to create a page for logos
  • Everybody likes the "Cutesy" skull
  • Nobody likes the peso/doillar
  • The font needs work on Tish's
  • The key is awesome
  • "double colour" is good (I don't remember who said that or know what they meant)
  • the "redbull" font looks best

• Branding
  • "people love to look at things" --Dan
  • ACTION ITEM - ron to install countperday on wiki
  • ACTION ITEM - ron to fix wiki logo

• Hackathon event!
  • A general event on February 12 @ noon
  • ACTION ITEM - stef to check for unused office sace
  • ACTION ITEM - mark to check for room at Red River
  • If both locations fall through, it'll be at mak's. Definitely location to be announced next meeting.

• Winnipeg Code Camp
  • Happening February 26
  • Red River College on Princess
  • We have our own branded room!
  • We'll be doing free giveaways

• Bannatyne location
  • Mike was there, spoke on it...
  • Has to be rezoned, then occupency permit, then insurance - then good to go!
  • $600/month + insurance + utilities
  • There's another location on Gertie as a backup
    • Similar size, layout, etc
  • Waiting on governemnt
  • Prototype space
    • Area for more expensive material
    • Huge cash outlay
    • "decapitation clause" - ie, members take care of stuff
    • Access for small business
    • Community access
    • Reciprocal access for SkullSpace
    • ACTION ITEM - Ron to write this up for mailing list for comments (so we have it in writing)
• ACTION ITEM - Ron to look into mail list archival
• Ideas for member projects (requested by Mike)
  • Password cracking
    • ACTION ITEM - Ron to email Mike about legalities
  • arduino
  • indoor plant growing with arduino
  • talks/tutorials/workshops (arduino, lockpicking, ethical hacking, etc)
  • b-sides conference
  • nmap scripts
  • etc. (from wiki page Projects)
  • EM stuff
  • Faraday cage
  • First aid
  • Suggestion: get bins for everybody
  • Suggestion: look at ways to encourage people to finish projects
• Meeting adjourned: 19:06

January 25th, 2011 - 18:00 @ LO Pub

Members present: Corey, Russ, Ron, Jay, Clark, Mark, Andrew, Fernando, Tim

• Meeting called to order: 18:03
• Last week's actions items
  • ACTION ITEM - Ron to follow up with stef on his items
  • ACTION ITEM - Ron to follow up with logo designers (Hexbomber, Aaron, Tish, jon, Stef's girlfriend)
• Upcoming events
  • Wednesday, january 26 - .net user group
  • Thursday, January 27 - Ruby meetup
  • Thursday, January 27 - "tweet up"
  • Friday, January 28 - co-op event @ King's Head or Tavern United
  • Saturday, January 29 - Sunday, January 30 - Room Jam
• Articles of Incorporation
  • They've been approved, we'll have them back soon
  • ACTION ITEM: Andrew to look at opening the bank account/paypal donation/etc
• Possible grants
  • Mike is meeting w/ Ed from Destination Winnipeg tomorrow, will get us some information
    • ACTION ITEM: Ron to find out what the deal is and talk about it next meeting
  • Having a lower ratio of males would help with some grants that require equality
    • ACTION ITEM: Andrew (or Molly) to talk to female geeks to raise interest
• Discussion about power structure going forward
  • Proposal: People who *do* stuff (bank account, etc) don't get a say in what's done
  • ACTION ITEM: Mark will look at how other hackerspaces are run and get back to us
• Space
  • We may have access to enter next week (in a limited way, controlled by Mike)
  • We should be able to get the lease signed in 2-3 weeks, depending on the city/other factors we can't control
  • We'll have to work together to clean up and sort out a reasonable grand opening date
• Members
  • We need to get a list of people who will commit to paid memberships once we have a space
  • ACTION ITEM: (assign next week) to start talking to people and finding out who will pay)
• Meeting adjourned: 18:41

January 18th, 2011 - 18:00 @ LO Pub

Members present: Andrew, Ron, Mak, Darcy, Fernando, Jay, Aaron, Molly, Paul, Mark, Martin, Russ, Stef, Burke

• Meeting called to order: 18:00
• Logo ideas
  • Current idea: "SKULL" on top of "SPACE", where the 'E' is the teeth of a key (sketch http://i.imgur.com/5dB4w.jpg)
  • Leanne (from Manitoban) will work on it
  • Tish is also working on it
  • Stef asked Jon to try something as well
• Financial status
  • Approximately $43 in the red
  • Main loss this week was from muffins
  • Main gain this week was donations from members
• Re-cap of the Cupcake Challenge hackathon
  • Events: cupcake baking, coding, lockpick village, introductions, waffles
  • Mak needs to live closer
  • We need to find a space so we don't have to go to Mak's
  • A dozen cupcakes were mailed to Brighton and one (smushed) to Redmond
  • Pictures are posted to Flickr (http://flickr.com/photos/skullspace)
  • ACTION ITEM: Andrew to write blog on the muffin challenge
  • Andrew posted a Youtube video (http://www.youtube.com/watch?v=D_2b1iUvpss)
• Bannatyne location
  • Initial review of the terms seems reasonable
  • May potentially lead to shared office space
  • We should have emergency contacts who live/work downtown (Stef)
  • Security of equipment - business insurance
  • Cleanliness will be *very* important
  • Eye wash station, etc will be needed
    • To be discussed when we actually have a space
• Meetings
  • We're moving to weekly meetings
  • Next meeting is Tuesday, January 25, 18:00 @ LO Pub
• Winnipeg Code Camp
  • Free conference at the end of February
  • 4 tracks, 20 sessions
  • Ron and Mak are speaking for sure, and likely Andrew
  • ACTION ITEM: Stef to submit a talk
  • ACTION ITEM: Ron to send abstract of his and Mak's talks
• Other events
  • Secret Handshake - Thursday, January 20, 2011
  • Ruby User Meetup - Thursday, January 27, 2011
  • Flash in the Peg - Wednesday, January 19, 2011
  • ACTION ITEM: Andrew (etc) to infiltrate all local groups
• Public Relations
  • Martin is taking over public relations
  • Youtube, Twitter, Facebook, flickr, etc
  • ACTION ITEM: Everybody to infiltrate Reddit Winnipeg
  • Suggestion for/from Martin: bi-weekly blog update with our current status
  • Idea from Martin: a small paper slip with a QR code
• Finances
  • If it comes to the point where we can no longer go on, any money (if any) in excess of expenses will not be used for personal profit
  • None of the founders, nor anybody else in the organization, will personally profit from SkullSpace's income
  • Re-embursement is not the same as being paid
• Events that we host
  • Free for members, small fee for non-members (ultimately to encourage them to become members)
  • Once/month, maybe more
• Startup funding
  • ACTION ITEM: Martin to look into startup funding
  • ACTION ITEM: Ron to find out about Destination Winnipeg (Ed Suzuki)
  • ACTION ITEM: Stef to find out about Yes Winnipeg
  • Note: Assiniboine Credit Union might be a potential source for B-sides Winnipeg
• Meeting adjourned: 19:04

January 4th, 2011 - 17:30 @ LO Pub

Members Present: Andrew, Dan, Dave, Mak, Ron, Russ

• Logo
  • no bones
  • minimal detail
  • ability to render as one colour
  • "SkullSpace" in the logo
  • not scary
  • cartoony/cute/anime
  • skull as one of the letters perhaps (the skull is not the focus of the logo)
  • one of the S's should have a white fedora on it
  • book
  • lock and key
  • ACTION ITEM: Andrew to get this info into logo designers' hands

• A-zone space
  • ACTION ITEM : Mak to ask Mark about the space and get response

• Cupcake challenge
  • January 15th, Saturday
  • Mak's place

• breachdb
  • Ron wants to make a statistics site about password breaches
  • searchable and whatnot
  • db schema was refined

• Stuff Wishlist
  • Projector
    • ACTION ITEM: Ron to be in charge of projector
  • Chairs
  • Networking equipment

• Finances
  • Still ~$200 in debt.

• Members
  • ACTION ITEM: Ron to make member benefits page
  • Dues
    • $40/month
    • $20/students or low income

December 21st, 2010 - 17:30 @ Lo Pub

Members present: Andrew, Mak, Ron, Russ

• Signed the articles of incorporation
• Discussion on Event ideas
• Discussion on next event
  • December 27th, Ron's place, ethicalhacker xmas challenge
• Discussion on first official event
  • March 1st, millennium library
  • One 30 minute talk on what SkullSpace is all about
  • Break with snacks
  • Another 30 minute talk on open source tools
• Discussion on Finances
• Discussion on maintaining a presence at other groups
  • asterisk user group
  • ruby meetup
  • MUUG
  • secrethandshake
  • .Net meetup
  • 2600 meetup
• Action Items:
  • Andrew
    • Talk to tish re: logo design
    • File articles of incorporation
  • Ron
    • Set up mailing list
    • Find out when next ruby meetup is
    • Reserve and book 40 person room at library for March 1st if possible
  • Mak
    • Get pricing on business cards
    • Create facebook account

December 7th, 2010 - 17:30 @ Lo Pub

Members present: Andrew, Mak, Stef, Ron, Russ

• Discussion on Physical space requirements
• Discussion on Event ideas
• Discussion on stuff Wishlist
• Discussion on Finances