Meeting notes

2011 meetings are at Meeting_notes\2011 while 2010 is at Meeting_notes\2010

January 17, 2012 - 18:00 @ 125 Adelaide

Members Present: Andrew, Courtney, Thor, Ron, Marcel, Craig, Jay, Mak, Dave, Chris, Shawn, Justin, G. Mike, Adrian, Colin 0, Jason, Clinton, Walter, Siu, Mike L, Colin 2

Lease/ Electrical

• Electrician says we are close to overload
• Solutions are:
  • Take the Cre8ery off
  • Balance phases
• We are getting a quote for two options
  • Move Cre8ery to basement power
  • Create a new phase for the Cre8ery

• Justin needs to look into the elevator license

Cleaning

• Vote results are:
  • 3 for hiring Enviro Clean
  • 4 for using volunteers
  • 20 for hiring Clinton

• It was decided that we are going to hire Clinton

Bylaw Amendment

• We are considering an amendment to out bylaws
• We would appoint officers to do certain duties in exchange for fees
  • ex. Clinton as cleaner and G. Mike as "Lord of Construction"
• If there were multiple people who wanted the position it will be put up to a vote

• Also to be noted:
  • There will be an AGM in June
  • 5 directors will be elected and amongst themselves they will decide their positions.

Card Access

• Card access is now available for the 3rd floor door
  • See Colin 0 of Justin to get one
  • You must turn in your 3rd floor key

Membership Dues

• Membership dues are still due on the 15th of the month
• We now will only accept dues in multiples of $40 ($40, $80 $120 etc)
• If you have not paid on the 15th we will send you a reminder
• If you have not paid by the 1st we will lock you out

Bitcoins

• CJOB is looking for people to discuss Bitcoins
• Contact Ron if interested

Meme Cookbook

• Interested members are Shawn, Walter, Thor, Nate and Ron (G. Mike said that Jeff would also be interested)

Member Projects

• There is currently a group hydroponics project being created in the space
• Do we want to help fund the project and future group projects?

January 10, 2012 - 18:00 @ 125 Adelaide

Members Present: Nick, Andrew, Courtney, G. Mike, Jeff, Justin 0, Justin 1, Craig, Jay, Jeremy, Siu, Thor, Ron, Gary, Chris B, Kenny, Matt, Shawn, Alex, Clinton, Colin 2, Scottie

Finances

• We have $3000 over our 3 month buffer

Lease

• Change 5 years to 3 years
• Lease is $18,000 per year or $1,500 per month
• Still has the 6 month clause (used to be 8? Justin to check)
• Hydro is included but not gas
• Justin is to get gas prices
• Lease allows us to get swipe cards
• Ask about roof access and signs

Budget meeting

• TBD
• Jay to put meeting time to a vote

Card Access

• Justin is going to talk to Mike
• If you have a key, you will get card access at no charge
• Colin 0 is going look after the system

Cleaning

• This Saturday we are removing garbage
• We are having an online vote to decide about cleaning duties
  • Clinton to clean for $40
  • Hire a cleaning company for $160
  • or volunteers

January 3, 2012 - 18:00 @ 125 Adelaide

Members Present: Jay, Clinton, Jeff, Jason, Courtney, Thor, Colin 0, Stef, Ron, Chris K, Matt, Chris B, G Mike, Mike L, Siu

Lease

• Remco is writing up a new lease for us
  • The rent is going up $200 per month
  • We have to pay the gas bill
  • Justin will email the lease to discuss when he gets it

Budget

• Meeting after we get the lease

Renovations

• Finish back room
• Lights
• Kitchen
  • If someone has kitchen cabinets to donate, we will take them
• Card access in Assentworks is almost finished

Cleaning

• Should be done every 2 weeks
  • and before hackathons