Grand opening

This page is to help plan the grand opening. It's not really meant to be public-facing - we should create another page that we can send people to get actual information. This page will be filled in and fleshed out as decisions are made.

Particulars:

• Date: November 5, 2011
• Time: Undecided (Thinking: 12pm - 6pm @ SkullSpace, 6pm - 10pm @ King's Head)
• Location: SkullSpace (3rd floor, 125 Adelaide) and King's Head (2nd floor, 120 King Street)
• Planning meetings: Tuesday after the regular SkullSpace meetings

Location

We've decided to do our day-time event at SkullSpace, followed by an official afterparty at the King's Head.

Music

DJSBX, Rylaan, Kid Conflict, and possibly others will be playing some UK Hardcore and ChipTunes for us at the King's Head afterparty

Afterparty

We can't reasonably get a liquor license for SkullSpace, but we'll be handing out drink tickets for the afterparty.

I told the king's head to expect 25 - 50 people, and they didn't have an issue with that. They aren't going to charge us, either, but it won't be a private event. We should have leaflets and such to distribute.

Preparations

I don't believe any changes to the actual space are necessary at this point - maybe some cleanup, making sure things are working

Fundraising

We'd like to have a silent auction. More updates on that as they become available.

Food

Combination potluck and coldcuts (social style)

Posters/advertising

To be discussed.

We should create a public-facing wiki page with all the relevant details that the average attendee will want to know. I can point http://skullspace.ca/opening to it, and we can print that on our tickets/ads.

We should figure out which talks we want before we print posters. Then we can put "Featuring ..." on them.

We should also have leaflets/handbills/whatever for both the main event and afterparty that summarizes who we are, how to keep up with us, and where to get more information.

And finally, we should have nametags, particularly for members.

Tickets

To be discussed.

All members who are interested should be given tickets they can sell, though.

Shirts

We should get another set of shirts printed to sell.

Talks/workshops/projects

I'm planning on sending out a call-for-presentation email to everybody and picking 4 or 5 topics that seem relevant to the audience we're hoping for.

It'd also be fun to have a "challenge" for people to work on. Something combining programming and hardware would be really cool. And also something that looks neat. Alternatively, we can do something like a scavenger hunt, a trivia game, or some sort of group game that we can run for everybody. Ideas are welcome.