Meeting notes

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Revision as of 18:17, 1 February 2012 by Courtney (talk)
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2011 meetings are at Meeting_notes\2011 while 2010 is at Meeting_notes\2010

January 31, 2012 - 18:00 @ 125 Adelaide

Members Present: Courtney, Andrew, Chris B, Mak, Shawn, Jeremy, Justin 2, Justin 0, Stef 1, Russ, Jay, Gary, Thor, Stef 2, Ron, G. Mike, Adrian, Rylaan, Jeff 2, Dave, Clinton, Jason W, Colin 0, Kerry, Randal Siu, Scottie, Walter

Keys

  • Your key to the yellow door no longer works
  • Please contact Colin 0 to get a fob
  • Key box (for emergencies/electrical problems only) is in the kitchen
  • Directors need a key to the electrical room, and to the 3rd floor door
  • The doors are not coming so we need to buy them
  • Locks have a 12 hour battery back up
  • We need a panic button so no one gets trapped in the space in an emergency (Colin is going to talk to Legary)

Lease

  • Has been signed by SkullSpace and Assent Works

Game Jam

  • This Friday, Saturday and Sunday
  • We need to clean
  • Colin says the network is good
  • We might need extension cords
  • 2 circuits should be enough

Code Camp

  • On February 25th
  • We might be able to get our own track
  • If you want to do a talk contact Ron

Bylaw Amendment

  • Add the ability to create officers appointed by directors
  • Add the ability to delegate

Voting Policy

  • We need a proper way to vote

Router (the wood kind)

  • We are going to buy a plunge router and table

Woodshop

  • There is a possibility of us sharing a space and tools with AssentWorks
  • Need to figure out the insurance
  • We would use the storage space if we do this
    • That frees up the War Room for a different use
  • Mike is going to create a new plan for the war room

Budget

  • Need to know if were breaking even/making a profit with the drinks (Andrew)
  • How are we splitting the gas with Assent Works

Bingo

  • With Manitoba Lotteries
  • Need volunteers
    • So far we have Shawn, Jay, Justin, Adrian, Ron, Gary and Clinton
    • Courtney is looking into filling out the forms

Renovations

  • War Room is on hold until after Game Jam and shared space agreement

Garden

  • Can be put in the kitchen (not the bathroom)

Cook All the Things

  • Next meeting is Feb 10th at 7
  • We are testing recipes
  • If you want to help look at the wiki page and put your name down for a recipe

Windows

  • We have plastic to put over them
  • We decided to wait until next winter

Door Bells

  • Can be moved
  • Colin is going to take care of moving them and wiring them

Webcam

  • To me used for meetings, talks etc
  • Shawn is going to look into doing it and what we need

January 25, 2012 - 18:00 @ 125 Adelaide

Members Present: Andrew, Courtney, Kenny, Chris B, Clinton, Jeff, Jeremy, Shawn, Stef 0, Tweek, Jason, Justin 0, Justin 2, Mak, Marcel, G. Mike, Jay, Ron, Hiking Pete, Thor, Colin 0, Colin 2, Mike L, Dave, Siu, Walter, Scottie

Budget

  • See email sent to discuss for more details
  • Budget assumes we have 45 members
  • $21000 in income
  • Half is going to rent and gas
  • $2000 is for insurance
  • $700 is to be added to our buffer
  • $700 for promotion
  • $1200 is for project subsidies
  • $1200 is for a tool fund
  • $4500 is for renos

Lease

  • Waiting for the third document
  • Is signed

Renovations

  • Finish the war room
    • We need to insulate the back wall
    • Will cost around $500
    • We can start this Saturday
  • Electrical
    • Need to balance the phases

Game Jam

  • Colin is setting up switches
  • Legary is providing back up internet from Seccuris

Card Access

  • Fobs are ready
  • Front door will cost $300-$1000
    • To be split between AssentWorks and SkullSpace
    • Pay $500 to G Mike's work and they will donate the rest

Inventor TV Show

  • See discuss for email
  • If you are and inventor and want to be on a Dragon's Den style show fill out the application

Dues

  • We need to set up a subscription service with PayPal for dues
  • Everyone who owes money should have received an email

Cook Book

  • 1 recipe per meme
  • Different hardness levels for the recipe
  • Mak will create a subgroup and sent out a meetifyr email

January 17, 2012 - 18:00 @ 125 Adelaide

Members Present: Andrew, Courtney, Thor, Ron, Marcel, Craig, Jay, Mak, Dave, Chris, Shawn, Justin, G. Mike, Adrian, Colin 0, Jason, Clinton, Walter, Siu, Mike L, Colin 2

Lease/ Electrical

  • Electrician says we are close to overload
  • Solutions are:
    • Take the Cre8ery off
    • Balance phases
  • We are getting a quote for two options
    • Move Cre8ery to basement power
    • Create a new phase for the Cre8ery
  • Justin needs to look into the elevator license

Cleaning

  • Vote results are:
    • 3 for hiring Enviro Clean
    • 4 for using volunteers
    • 20 for hiring Clinton
  • It was decided that we are going to hire Clinton

Bylaw Amendment

  • We are considering an amendment to out bylaws
  • We would appoint officers to do certain duties in exchange for fees
    • ex. Clinton as cleaner and G. Mike as "Lord of Construction"
  • If there were multiple people who wanted the position it will be put up to a vote
  • Also to be noted:
    • There will be an AGM in June
    • 5 directors will be elected and amongst themselves they will decide their positions.

Card Access

  • Card access is now available for the 3rd floor door
    • See Colin 0 of Justin to get one
    • You must turn in your 3rd floor key

Membership Dues

  • Membership dues are still due on the 15th of the month
  • We now will only accept dues in multiples of $40 ($40, $80 $120 etc)
  • If you have not paid on the 15th we will send you a reminder
  • If you have not paid by the 1st we will lock you out

Bitcoins

  • CJOB is looking for people to discuss Bitcoins
  • Contact Ron if interested

Meme Cookbook

  • Interested members are Shawn, Walter, Thor, Nate and Ron (G. Mike said that Jeff would also be interested)

Member Projects

  • There is currently a group hydroponics project being created in the space
  • Do we want to help fund the project and future group projects?


January 10, 2012 - 18:00 @ 125 Adelaide

Members Present: Nick, Andrew, Courtney, G. Mike, Jeff, Justin 0, Justin 2, Craig, Jay, Jeremy, Siu, Thor, Ron, Gary, Chris B, Kenny, Matt, Shawn, Alex, Clinton, Colin 2, Scottie

Finances

  • We have $3000 over our 3 month buffer

Lease

  • Change 5 years to 3 years
  • Lease is $18,000 per year or $1,500 per month
  • Still has the 6 month clause (used to be 8? Justin to check)
  • Hydro is included but not gas
  • Justin is to get gas prices
  • Lease allows us to get swipe cards
  • Ask about roof access and signs

Budget meeting

  • TBD
  • Jay to put meeting time to a vote

Card Access

  • Justin is going to talk to Mike
  • If you have a key, you will get card access at no charge
  • Colin 0 is going look after the system

Cleaning

  • This Saturday we are removing garbage
  • We are having an online vote to decide about cleaning duties
    • Clinton to clean for $40
    • Hire a cleaning company for $160
    • or volunteers


January 3, 2012 - 18:00 @ 125 Adelaide

Members Present: Jay, Clinton, Jeff, Jason, Courtney, Thor, Colin 0, Stef, Ron, Chris K, Matt, Chris B, G Mike, Mike L, Siu

Lease

  • Remco is writing up a new lease for us
    • The rent is going up $200 per month
    • We have to pay the gas bill
    • Justin will email the lease to discuss when he gets it

Budget

  • Meeting after we get the lease

Renovations

  • Finish back room
  • Lights
  • Kitchen
    • If someone has kitchen cabinets to donate, we will take them
  • Card access in Assentworks is almost finished

Cleaning

  • Should be done every 2 weeks
    • and before hackathons
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