Meeting notes
2011 meetings are at Meeting_notes\2011 while 2010 is at Meeting_notes\2010
Contents
- 1 Sept 04, 2012 - 18h00 at 125 Adelaide
- 2 Sept 04, 2012 - 18h00 at 125 Adelaide
- 3 August 28, 2012 - 18:00 @ 125 Adelaide
- 4 August 21, 2012 - 18:00 @ 125 Adelaide
- 5 August 14, 2012 - 18:00 @ 125 Adelaide
- 6 August 7, 2012 - 18:00 @ 125 Adelaide
- 7 July 31, 2012 - 18:00 @ 125 Adelaide
- 8 July 24, 2012 - 18:00 @ 125 Adelaide
- 9 July 17, 2012 - 18:00 @ 125 Adelaide
- 10 July 10, 2012 - 18:00 @ 125 Adelaide
- 11 July 3rd, 2012 - 18:00 @ 125 Adelaide
- 12 June 26th, 2012 - 18:00 @ 125 Adelaide
- 13 June 19th, 2012 - 18:00 @ 125 Adelaide
- 14 June 12, 2012 - 18:00 @ 125 Adelaide
- 15 June 5, 2012
- 16 May 29, 2012 - 18:00 @ 125 Adelaide
- 17 May 22, 2012 - 18:00 @ 125 Adelaide
- 18 May 15, 2012 - 18:00 @ 125 Adelaide
- 19 May 8, 2012 - 18:00 @ 125 Adelaide
- 20 May 1, 2012 - 18:00 @ 125 Adelaide
- 21 April 24, 2012 - 18:00 @ 125 Adelaide
- 22 April 17, 2012 - 18:00 @ 125 Adelaide
- 23 April 10, 2012 - 18:00 @ 125 Adelaide
- 24 April 3, 2012 - 18:00 @ 125 Adelaide
- 25 March 27, 2012 - 18:00 @ 125 Adelaide
- 26 March 20, 2012 - 18:00 @ 125 Adelaide
- 27 March 13, 2012 - 18:00 @ 125 Adelaide
- 28 March 7, 2012 - 18:00 @ 125 Adelaide
- 29 February 28, 2012 - 18:00 @ 125 Adelaide
- 30 February 21, 2012 - 18:00 @ 125 Adelaide
- 31 February 7, 2012 - 18:00 @ 125 Adelaide
- 32 January 31, 2012 - 18:00 @ 125 Adelaide
- 33 January 25, 2012 - 18:00 @ 125 Adelaide
- 34 January 17, 2012 - 18:00 @ 125 Adelaide
- 35 January 10, 2012 - 18:00 @ 125 Adelaide
- 36 January 3, 2012 - 18:00 @ 125 Adelaide
Sept 04, 2012 - 18h00 at 125 Adelaide
- G. Mike informed me that ‘herps’ were required in the notes, Dave countered that I could only ‘herp’ after a ‘derp’.
- Budget sheets passed out printed on fourth generation recycled materials.
- Discussion of lease/renovations: Renovations on hold until the lease is firmly in place.
- Problems with the lease – the landlord wants us to take over the entire electrical bill. Negotiations are ongoing. The owners are considering our lease offer as invalid because it says it says ‘offer to lease’. The electrical bill is around $1000 for the building, estimates for our portion is around $800-$900 per month. Colin and G. Mike had a debate over what constituted a refrigeration device.
- The minutes reflect how anal retentive G. Mike is.
- Mark did a rundown on his budget breakdown. Ron suggested that a strike force be assigned to talk about the budget.
- Ron asked everyone to take posters for his “OpenChaos Night”. Alex will take care of posters at RRC. Ron admitted he was lame.
- There was a discussion of membership numbers and the facility as it pertains to the estimate.
- Mark asked if we could all agree that a change was needed. Colin didn’t want to make a changed based on numbers he thought were off. Alex suggested hosting more events to raise membership. G. Mike suggested the problem with that was that there aren’t enough outlets to support that. Ron agrees that more events are a good idea, and wants to have more events.
- Discussion of the AC, whether it was a good idea to run it 24/7, or put it on a timer to shut it down during non-operational hours.
- Why do you let the guy who’s a self-professed griefer be responsible for taking the notes?
- The final consensus on what can be done about the budget:
- 1) Get all the money owed to us by members.
- 2) Wait and find out what the final deal is with the lease.
- 3) (For Jay)Get a comparison with other locations on what rent is.
- 4) (For Justin?)Investigate grants we can possibly get.
- 5) (For Mike)Get an electrical quote.
- New subject: VMWare server. Mark wanted to know if a 3D workstation would be a good idea. There was enough interest to warrant continuing pursuit of the project. Mark had suggested selling the server; Alex wanted to talk to Steph before selling it. The subject was dropped. *Mark had a few conditions: Money for ram upgrades, a hard drive, and we need an admin for the computer. It will be located in the workshop (or the computer room when it’s finished).
- The $100 monthly project fund was put on hold until the budget crisis was resolved.
- (For Justin)Send out an email asking people to clear their items out of the dirty workroom in the north-east corner.
- Ron suggested the option of using a crowd-source loan to enhance our storage capacity and space.
- New topic: The elevator. Justin said the elevator is supposed to be fixed tomorrow (Sept. 5th). The elevator repair company (Winnipeg Elevator) has been called, but they forgot about it. G.Mike has suggested that he takes over the duty of calling the repair company from Remco as an option.
- Back elevator: Colin said the building owners asked the back elevator to be disconnected.
- (From Sue)Gentle reminder: Put stuff away after you use it.
- Alex: Wants to put together a strike force to organize more events. Adrian is planning on music making courses. Justin offered to run a course on Eagle. Anyone with suggestions for events, or who wants to run an event, should email Alex, who’s offered to be the event coordinator.
- Mike officially delegates the ‘event coordinator’ position to Alex Weber. Alex suggested either charging a nominal fee for talks, or suggested accepting donations for talks.
- G.Mike – Note on renovations: Ten people doing a ten hour day could finish off renovations. He plans on doing this when it’s cooler.
- Garbage Pickup: There is nobody picking up garbage. Take the garbage to Securis if you can. If you can’t, and a bag is full, tie it off and place it near the elevator. Food garbage should ONLY be placed in the kitchen garbage.
- (For Ron)Make a sign saying food garbage should only go in the kitchen garbage.
- G.Mike suggested introducing a student rate.
- (For Alex)Make a pamphlet that lists the benefits of being a member. Plans for distributing the pamphlet; passing them out at talks, schools. Updating the wiki page, etc…
- These notes are brought to you by the letter ‘G’ and the number 5.
- The previous notes have been falsified. SCANDAL!!!
Sept 04, 2012 - 18h00 at 125 Adelaide
Present: Ron, Marcel, Siu, Mike/hat, Justin, Chris, Jason, Dave, Adrian, Alex, Mark, Thor, Colin, Ric
- budget/renos: waiting for response from Remco/Landlord before advancing/making decisions
- a number of people haven't been in sksp this summer due to being busy outdoors events
- some members still aren't coming due to mess / electrical / heat issues, need to make our space appealing
- openchaos: alex will poster RRC, maybe someone will do UofM, Colin will do USB. Try to do event monthly?
- instead of arguing numbers which are guesses anyways, concentrate on making events that bring in members.
- insulating classroom would help reduce heating/cooling costs there
- still keep in mind that there may be other places we could lease if Adelaide becomes too expensive
- we need a grant strike force to get organized now - money for electrical/etc would really help
- Mark will use the old (Stef's) VM server as a workstation in the classroom. Got $50 for new VM RAM upgrade.
- storage room: people please put their stuff in boxes, or empty unused/never touched shelves
- if we wanted to get a 3D printer or electrical "loan", we could do crowdsource loan - some members buy and the space pays them back an amount over a few years to get ownership of it.
- front elevator should be fixed tomorrow; unknown if Remco/Landlord will ever have the rear elevator fixed.
- when you're planning an event please send am e-mail to Alex, he's willing to be the event coordinator
- september hackathon will coincide with software freedom day
- reminder that we have to bring our garbage down the street to Seccuris - please do that if needed
- only put food garbage in kitchen garbage can so that we only have to really worry about one can
- if there's a lot of non-members around they should be kept in the classroom, like animals
- discussion of student memberships - usually if people can't afford $40/mo, there won't be a difference for $20/mo; also whether events should have fees to get in or suggested donations. Considering we'd rather have people coming than not, and donations at events were pretty good, keep it that way?
- S*** said he'd do something, but he never finishing anything, so someone else do it.
- let's have a pamphlet of member benefits so people who pass by can be encouraged to join.
August 28, 2012 - 18:00 @ 125 Adelaide
Present: Justin, Mark, Jay, Kenny, Jason, Mike, Thor, Siu, Colin2, Alex, Marcel, Colin0
- we have 48 members currently, but 11 aren't paid at present, 2 of which it's been 4 months
- we were slow to send out notices of lapsed payment, hopefully that will go quicker.
- Jay's financial update: we have $8K in the bank - $6K reserved etc = $2K spendable
- gas bill is $52 - since we've been using about zero in the last while we need to check on it.
- rent/electrical discussions: not posted publically, ask other members for mailinglist notes.
- grants: Justin will spearhead a strikeforce for that. Charitable status is almost impossible as we're members-only and the "friends" price for Pitblado to make us a charity is $30K.
- to reduce server room power usage you can migrate less-used services to the VM server.
- elevator is still not working.
- we need to keep doing good hackathons/etc to bring in people and donations.
- we need to get outside signs, but can't be electrical since that requires $250/year permit.
- reminder Justin is looking for people for the cleaning strikeforce: Marcel, Thor, Alex, RyLAN, Colin0 volunteered
- Mike with a sometimes hat donated a small bagless vacuum.
- Kenny will also look into a cleaning quote, although with other possible future expenses that looks unlikely.
- Ramp-up Manitoba are having a meeting tomorrow (Wednesday)
August 21, 2012 - 18:00 @ 125 Adelaide
Members present: Andrew, Shawn, Thor, Clinton, Mak, Justin, Jay, Mike Legary, Ron, Alex, Jason, Courtney, Dave, Marcel, Mark J, Ric, Colin 2
Electrical
- Approx $5000
- Would getting a 2nd panel be cheaper? (Justin)
- Should we get a loan?
Azone
- Chess tournament
- See Ron to sign up $20
Events
- Mini conference in September
- Ian to speak
August 14, 2012 - 18:00 @ 125 Adelaide
Members present: Ron, Siu, Dave, Justin, Courtney, Colin 2, Mike L,
Renos
- Door frame is broken
- Security is being added
- Justin to get electrical quotes
- Need shelves for the kitchen
- Need to paint the kitchen
Cleaning
- We need a good vacuum or a new belt for the old one
- Ron to get quote for cleaning service
Other
- Elevator doesn't work
- Don't pee in the stairwell
- We need to get grants!!!!
- Siu is the kitchen czarina
August 7, 2012 - 18:00 @ 125 Adelaide
Informal meeting
July 31, 2012 - 18:00 @ 125 Adelaide
Members present: Mark, Kenny, Courtney, Justin, Dave, Adrian, Siu, Thor, Jay, Clinton, Colin2, Colin0
- pay your dues!
- projects update: Rylaan and Mak, come here to present your projects (note Kyle is not here so it's assumed he has no complaint against Mak's Kyle-renaming project). Skullotron project is funded $100 by popular vote.
July 24, 2012 - 18:00 @ 125 Adelaide
Meeting cancelled
July 17, 2012 - 18:00 @ 125 Adelaide
Members present: Courtney, Mark C, Ron, Jay, Mike L, Colin 0, Kyle, Siu, Stef 1, Marcel, Ric, Jason, Clinton
Promotions
- Does someone want to take over promotions?
- Once a month talk/workshop
- We have money for door prizes
A/C
- Insulation of roof?
- Swimming pool?
Other
- Defcon is next week
- We have room for more Daves
July 10, 2012 - 18:00 @ 125 Adelaide
Members present: Jay, Adrian, Shawn, Ron, Courtney, G. Mike, Thor, Marcel, Colin 2, Ric, Colin 0, Justin, Mark J, Clinton
Renos
- we have $200 to spend
- we may need to divert money from other funds
- lights will be done when its cooler
- Mike will talk to his boss about electrical
Hackathon
- Mike L will DJ
New couch
- Where did it come from?
July 3rd, 2012 - 18:00 @ 125 Adelaide
Members present: marc c, alex, jay, colin, ric, courtney, thor, stef, Mark J(late)
Jon-- from IRC is here and is applying today.
Financials: will have funds for renos soon
- report next week on end of month from June
Projects: Colin will be doing a bad capacitor repair class soon in two weeks so that we can get the capacitors needed for broken MotherBoards, etc.
Fundraising: mark jenkins isn't here, will be discussed next week
Doors: We are able to keep the doors open when people are here...
Towels: Do we clean the towels or not?
- Various people have been cleaning them
- Siu, Justin, Dave have washed the towels... 3 times in the last year
- We should have a rotation to clean the towels, Courtney has volunteered herself for some washing
June 26th, 2012 - 18:00 @ 125 Adelaide
Members present: Mark C, Jay, Rylaan, Courtney, Clinton, ysarro, CStanners, Th0r, ric, adrian, stef, marcel, mark j, A.Michael, kenny, craig
Finances
- We've blown the reno budget - still have some money for supplies & the $100 handout
- Donate money to renos, says Absent Gorgeous Mike
- Please be very careful with the budget, says our esteemed and worthy treasurer
No one knows what's going on with the electrical
Project ideas
- Rylaan posted an idea on the wiki
Any fundraising ideas?
- Bring your computer, we'll fix it
- Do it on a day when Memory Express is open so that we can buy replacement parts
- Slushies...
Keep the place clean, dammit!
Project voting
- Quadcopter
- needs $$$ radio gear
- requires $200 in total more for completion
- Beer
- needs $$$ for ingredients
- requires $100 in total more for completion
Quadcopter wins with 10 votes and Beer loses with 2 votes
June 19th, 2012 - 18:00 @ 125 Adelaide
- Courtney wasn't there, did anyone take notes?
June 12, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Stef, Kyle, Thor, Ron, Jay, Clinton, Marcel, G Mike, Mike L, Justin, Ric, Mark J, Colin 0, Colin 2, Rylaan, Siu, Alex
Finances
- Jay to pay insurance
- We have no reno money
- Made $630 gross on drinks, food
- $300ish profit
Renos
- Need to remove the stuff in storage
- Walls 90% done
- Electrical
- Need A/C
- We need to give notice for the stuff in the workroom
- Table of Doom to be emptied on Saturday
June 5, 2012
Meeting cancelled, it was unneeded as we had http://www.youtube.com/watch?v=CU69z6N4R88
May 29, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Craig, Chris, Jay, Colin 0, Ron, Adrian, Junjie, Thor, A. Michael, G. Mike, Scottie, Ric, Siu, Rylaan, Stef 1, Mark J, Colin 2, Clinton
Guests
- will be required to sign in (touchscreen)
- members are responsible for their guests
- guests are not allowed in the workshop
- Siu and Stef 1 to work on a waiver for guests
- No animals except service animals
Renos
- To be put on the mailing list ask Ron
- Inspection went well
- Pyrene added more extinguishers
- Meeting Saturday and Sunday to do walls and electrical
Projects
- no more saving the money
Vote results
- Bylaw 5: yes
- Bylaw 6: no
- Bylaw 7: rescinded
- Policy change: Yes
- Projects: hydroponics, quadrocopter, SkullSpace beer, VM server
May 22, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Thor, G. Mike, Mike L, Jay, Ron, Stef 1, Marcel, Clinton, Jeremy, Stef 0, Chris, Ric, Alex, Mark J, Colin 2, Siu, Colin 0, A Michael, Justin
Finances
- Low on reno money $157
Renos
- all electrical fixed
- High Speed Crow is going to do an electrical inspection
- Reno day Saturday 10am -10pm
- will add lights and walls
- A/C needed
Policy
- Vote next week
VM Server
- anyone can get an account
- info on wiki
- ask Mark Jenkins
Ents machines
- to be used in a cluster
- in lua
- on git hub
- NOT FOR PRIMES!
Closing procedure
- If you are leaving and there are people in the space you don't know, ask to see there fobs to ensure they are members
May 15, 2012 - 18:00 @ 125 Adelaide
The meeting of mystery!
May 8, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jay, Dave, Jason, G. Mike, Ron, Marcel, Colin 0, Jeremy, Stef 1, A. Michael, Chris, Justin, Mark J, Ric, Siu, Mark C, Colin 2, Alex
Finances
- We spent $280 on renos
Renos
- Pyrene came and mounted extinguishers
- Carpet glued down
- AV stuff in lounge is organized (don't mess around with it)
- Next reno day is Saturday 10am-10pm
- Will be putting up another wall
Awesome Foundation
- Needs a few more members
Network stuff
- I don't know what I was writing so its probably inaccurate feel free to correct it
- We could build a cluster system for everyone
- or we could consolidate everything into a VM server
- there could be potential heat and power problems
- "Prime hunting is a waste of time." - Alex Weber
May 1, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jay, G Mike, Chris, Craig, A Michael, Ric, Thor, Shawn, Justin, Ron, Siu, Mark C, Dave, Phoul, Colin 0
Finances
- We have $300 to spend on projects
Renos
- We have doors
- Need more walls
- Next reno day is Saturday at noon
- There will be a temporary server shutdown
Card Access
- Need better strikes
- Need fire alarm for Assent Works door in lounge
Fridge
- Siu spent $25 on parts to try and fix it
Books
- Justin and Thor brought books
Garden
- Is Alive
- Expansion planned
Touchscreen
- on hold
Defon
- If you're going talk to Ron
Cleaning
- Clinton is back
- Recycle cans only
- A can crusher is in the kitchen
Votes
- We like the new method
- We will have a cut off day for adding projects
- You can vote ahead of time by using a proxy
- We need to spend the money
- Removing the hold the money until next month was discussed
Bylaw Amendments
- #5 No illegal activity
- #6 Eliminate board titles
Acceptable use policy/ Disciplinary Action Strike Force
- To meet May 8th after the meeting
- So far its Courtney, G.Mike, Dave, Siu and Colin
Hackathon
- We want talks
- We want interactive activities
April 24, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Ron, Jay, Mak, Shawn, Kenny, Marcel, Jeremy, Colin 0, Colin 2, Justin, Chris, Jason, G. Mike, Thor, Ben, Clinton, Ric, Mark J, A. Michael, Siu, Alex
Finances
- Project Fund $200
- Promotional $240
- Renos $590
- Tools $255 (Justin bought some tools)
Renos
- Saturday at 10am
- Will finish the walls that were started
- Rearrange the server room (if Colin 0 is there)
Card Access
- Need more detectors for the elevator
- Card access has been added to the server room and classroom
- They may not work yet
Projects
- We have $200 to spend this month
Books
- We have 17/100ish of the scifi books
Garden
- Alive
Recording Meetings
- Kenny brought a camera
Touch Screen
- They both work
- One should be used to host a webpage
Defcon
- Who is going?
Social Networks
- If anyone wants to help run our Twitter, Facebook, Vimeo etc contact Ron to get the password
Fobs
- Please give back your old keys if you have a fob
- An extra key will be kept in the lock box for emergencies
Cleaning
- Clinton is able to resume his duties
- Dave may be able to help him
Pets
- No pets are allowed in the space
- If you see one you must ask the owner to remove it
Voting
- Bylaw amendment 3 passes (to remove Secretary position from the board, and add Project Coordinator)
- Bylaw amendment 4 does not pass (to change the process of handling applicants for members when existing members object)
- Project fund has increased to $300
Computer Policy
- A member has been discovered to be downloading pornography in the space
- If you are aware of any incidents similar to this happening in the future please report it to a board member ASAP
- We discussed the creation of individual logins for the SkullSpace computers and to use of the network
- Use of SkullSpace computers to view/download illegal content, porn, hate etc. is not generally considered to be acceptable and actions may be taken against offenders to revoke their memberships (see Bylaw amendment 5)
- Courtney is heading up a strike force to determine what acceptable computer use is at Skullspace
April 17, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Mark J, Thor, Ron, Marcel, G. Mike, Jay, Courtney, Justin, A. Michael, Adrian, Clinton, Ric, Mike L,, Colin 0, Robin, Mark, Siu, Alex
Renos
- Are going well
- No renos next week due to the Hackathon
- G Mike's drill was returned
Budget
- A list of funds available are on the wiki
Bylaws
- Vote is next week
Hackathon
- Talks by Les, Jim Young, Winnitron guys and Colin 0
- Peeps contest
Tour Camp
- Week long Hackathon while camping
Compressed Air
- We are going to get a hose connected to AW's
Garden
- Lettuce planted
Library
- A Michael will sort the books
Passport Stamp
- A project to be done at the Hackathon
- Ron is going to talk to Matt
April 10, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Shawn, Colin 0, Ron, Thor, Dave, Kenny, Craig, Marcel, Clinton, Jeff, G. Mike, Mike L., Rylaan, A. Michael, Siu, Chris, Ric, Mark C., Jay
Finances
- We have money for:
- Promotion $240 (food, press kit)
- Renos $1040 (improvements)
- Supplies $80 (cleaning stuff)
- Tools $400
Bylaw Vote
- In 2 weeks
- If 2 members object to a new member then it will be put up to a member vote
- Mike's role to become Project Coordinator
Renos
- Meeting to plan on Thursday
- Reno meeting on Saturday
Grants
- We can't get a Home Depot grant (not tax exempt)
Card Access
- No lock ins/outs
Broken Window
- Thor fixed it
- Still need hinges
Garden
- Still alive
Cleaning Etc
- If you fill the garbage, remove it and put a new bag in its place
- Create a wiki for lost items
- If anyone has seen Mike's red drill let him know
April 3, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jeremy, Shawn, Chris, Thor, Marcel, Jason, Justin 0, Colin 0, Ron, Mark J, Jay, Scottie, Siu, Kenny
Hackathon
- See Colin 0 if you want to give a talk
- So far talks are to be done by Colin 0 and Les
Finances
- $788 in assets we can spend
- More to follow when Jay gets the books
Frozen Food
- We have Freezies 2 for $1
- Should we charge based on flavor? (red being the most expensive)
Past Votes
- Renos: yes
- Project money: Save it for next time
Upcoming bylaw vote
- To combine the role of VP and secretary
- Mike would become a project coordinator
- Change new member policy so that if there were 2 objections to a new member then the directors would decide if the person could stay
Grants
- Kenny to look into grants from Home Depot
Awesome Foundation
- 10 founders give $100 a month
- They then vote on who gets the $1000
Garden
- Still alive
March 27, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jay, Jeremy, Jason, Thor, G. Mike, Siu, Colin 0, Kenny, Marcel, Ron, Mak, Nate, Chris, Stef 1, Mark C, Mark j, Justin 0, Clinton, Adrian, Ben
Table of Doom
- Has not yet been emptied
Hackathon Planning
- Talk to Colin 0 if you want to do a talk
- We could organize our own event for the Hackerspace Call In
Freezer
- Needs to be cleaned
- Freezies
Kitchen
- We should buy a hotplate or an electric skillet
Renos
- Will take about 2 months
- Saturdays will be reno days
- Mondays and Thursdays will be cleaning and painting days
Awesome Foundation
- Meeting on Friday at 6:00
Cookbook
- 2/3 of the non-meat items are filled in
- Need more meat recipes
- Recipes need to be formatted so they are all the same
- DLC, nutritional content
- Next meeting is Friday at 6 (Bring food to the Awesome Foundation meeting)
Gardening
- Water pump sucks
- Plants are back to pots
- Plants are still alive
Touch Screen
- Given to us by ENTS
- Could be used to make a calendar kiosk
- Only works with Windows XP
Raves
- No Raves
Toilets
- Don't use the toilet in the shower
- Stef's dad is going to come install it for us
Keys
- Colin 0 will make 6 keys for the yellow door
Vote
- Send Mak an email if you want to vote for which project gets $100
- You can also vote to put the money on hold so that next month the budget will be $200
March 20, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jay, Jeremy, Jason, Thor, Shawn, G. Mike, Siu, Colin 0, Kenny, Marcel, Ron, Dave, Scottie
Broken Furniture
- Black couch legs are being replaced with wheels
- Chair foot rest is being welded back on
- Wheel all the things
- We should put wheels on the furniture to make it easier to move around
Hackathon
- At the last Hackathon some of the presenters didn't show up
- Some people didn't know where the food was
- The next Hackathon needs to be organized earlier
- We have a $60 promotion budget that we can use to buy food, put up posters etc
Frozen Food
- Burritos are $1
- Pizzas are $2
- Jamaican Patties are $2
- If you have any requests email admin@
- We already know you want Freezies
Cleaning
- Clean up your mess!!!!!!!!!
Renos
- Justin is going to mail out the plans
- We are getting rid of one wall
- We are adding two new walls
- We will vote on the plans next week
Card Access
- It has been two weeks without any lock outs/ins
- Colin 0 is ordering more strikes
- We will have a new door in 3 weeks to add the strike to
- It will cost about $150 to add sensors to the elevator to make them open from the inside
Gardening
- Plants are still alive
Missing Items
- We are missing items from SkullSpace if you have them please return them no questions asked
- 100ft HDMI cable
- Fume extractor
- If you took an item home from SkullSpace that you are unsure about please let us know
- We are going to buy an engraver to label our stuff
Table of Doom
- Is going to be cleared on March 21st.
March 13, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jay, Jeremy, Jason, Justin 0, Justin 2, Shawn, Colin 0, Marcel, Ron, Thor, G. Mike, Mark J, Clinton, Kenny, Stef 1, Siu, Dustin, Dave
Project Funding
- Most projects are over $100
- You may have to come up with the rest of the money or look into other funding (Awesome Foundation, etc.)
- There will be a vote at the end of the month to decide whose project we will fund
Renos
- Plan is to expand workshop from unused space in the lounge
- This will create a dirt work area
- The war room will be used as a LAN / Game room
- The vote will be at the last meeting of the month
Card Access
- No one was locked out (or in) this week!
- We will soon have more doors with card access (waiting for parts)
Cookbook
- Meetings on Fridays
Gardening
- Need to make modifications to current system
- Current 75% survival rate
Mak's C Course
- Is on Sundays
Garbage
- We took 1.4 tons to the dump
- Cost $60
Mess
- Clean up your mess!!!!!!!!!!
- All projects left on the work bench will be placed on the Table of Doom
Bingo / Grants
- Waiting for reno list
Fire exits
- We are getting a professional to install them
- Justin 0 and Colin 0 are going to talk to Legary
Recording Meetings
- We are going to get a camera to record meetings
- It will only be on during meetings
- We will also get a microphone so everyone can hear
- Shawn is taking care of everything, contact him if you want to help
Hackathon
- This Saturday
- We will have speakers
- Bring food for the bake sale
- We might get pizza, chinese food, or something else for dinner
Freezer
- Scottie has a freezer he will sell to us for $50
- We can use it to sell frozen foods
- Freezies
Fan
- Siu brought us a fan for the lounge
March 7, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jay, G. Mike, Ron, Marcel, Jason W, Kenny, Justin 0, Justin 1, Stef 0, Stef 1, Hiking Pete, Shawn, Colin 0, Colin 2, Jeff 2, Craig, Alex, Mark, Thor, Mike L, Siu, Dave
Election Results
- President: Ron
- Vice President: Courtney
- Treasurer: Jay
- Secretary: G Mike (Title to be changed)
- Ops Manager: Justin
Possible Bylaw Change
- Secretary's roles to be transferred to the Vice President
- Change Mike's position to something more suited to what he is good at
- Mike is going to look at the emails we sent him and come up with something
Awesome Foundation
- Gives people money for projects
- Jay is going to look into this
Project Funding
- Post your projects on the wiki
- At the end of the month we will vote on what projects to give money to
- Create a list of projects that we want to do but have no leader for
Responsibilities of Directors
- We are compiling a list for each on the wiki
Card Access
- Works (for now)
Bingo/Grants
- Mike is coming up with a list of renos that need to be done
Renos
- We need to decide what to do with the back room
- There was a discussion after the meeting
- Jay is compiling the ideas with the highest votes
Fire Exits
- We are getting fire alarms and emergency lighting
Recording Meetings
- We might get a wireless USB webcam and a hand held microphone
Garbage
- We will use Mike's trailer for the rest of the garbage
February 28, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jeremy, Thor, G. Mike, Mak, Stef 1, Justin, Alex, Ron, Marcel, Colin 2, Andrew, Dustin, Siu, Jay, Dave, Craig, Stef 0, Tina, Jason W, Kenny, Nate, Shawn, Colin 0, Chris, Dan S, Ben, Ric, Nick, Walter, Matt
Finances
- Most of our money was spent on rent and renovations
- Other large expenses were the rent buffer and insurance
- 68% of our income came from dues
- 27% from donations and the rest was sales etc
- The budget is on discuss
- The majority of our budget is for rent and renovations
Projects
- $100 a month for a project
- Project that will get the money is to be voted on at the end of the month
President's Report
- Founded Dec 30th
- Met for 6 months to discuss plans
- Moved in to a place in June
- Renovated
- We currently have 53 members
- We are the biggest hacker space in Canada in terms of floorspace and members
Cook Book
- Meet on Fridays
- About 1/8th finished
- Will be out in time for next year's code camp
Garden
- Meets on Fridays
- Trying the window farm concept with a light bulb
- Its not in the bathroom
Renos
- Mike is looking into plans for the war room
- A multipurpose room
- and a games room for a 16 person game with a removable wall to make two smaller rooms
- Still need to take care of lights, carpet, heaters
C Course
- Mak is teaching it
- Starts this Sunday 2-4:30, 4:30-6 for questions/help
- For beginners
Clean Up
- Justin is in charge
- So far we are renting a U Haul to take to the dump this Saturday
- Justin Shawn and Dustin have volunteered to move stuff
Card Access
- Downstairs door is acting up
- Press the doorbell to reset it
- Saturday upgrades will be made to elevator (sensors)
Election Results
- President Ron
- Vice President Courtney
- Treasurer Jay
- Secretary Mike
- Ops Manager Justin
February 21, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Jeremy, Thor, G. Mike, Mak, Jeff, Stef 1, Justin, Alex, Ron, Marcel, Colin 2, Andrew, Eric, Dustin, Siu, Jay, Dave
AGM
- In one week!!
- Vote is for a new board and a bylaw amendment
- Nominees are: Ron (incumbent), Courtney (incumbent), Justin (incumbent), Adrian, Chris B, Jay, Siu, G. Mike
- You can vote in person at the AGM
- or give your code to someone to vote as your proxy
- or email Mak your vote (he will be your proxy)
Renos
- G. Mike is coming up with different ideas for the back room
- Could be game rooms and LAN room
- Will be put up to a vote
- We are trying to make a deal with Assent Works (Mike, Mak, Justin will talk to Kerry)
- Phase balancing is going to be done tomorrow
- There may be power interruptions
Garbage
- We have lots
- Make sure you label your stuff or it could get thrown out
- We are going to ask Mike to borrow his trailer/ get a quote from 1-800-got junk/ MAk knows a guy
- Clinton broke his leg :(
- Clean up your mess (you should be doing this anyway)
- If anyone wants to take over Clinton's duties temporarily let me know
- If not we will need voluteers/tolds to break up the work
Card Access
- Systems were bought waiting for them to come in
Bingo/Grants
- Jay to pick a date for the strike force
- Possible projects
- Bathroom
- Carpet
Fire Exits
- Mike L is looking into getting someone to come install one
Gardening
- Need to build shelves
- Courtney to bring in mini green houses
Cook Book
- meeting on Friday
February 7, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Clinton, Jeremy, Chris B, Justin 2, Kenny, Mike L, Jason W, Alex, Jeff 2, Mak, Stef, Thor, Ron, Andrew, Justin, Colin 0, G. Mike, Siu
AGM
- In 3 weeks on Feb 28th
Chairs
- We have 50 of them
Keys
- Get your fobs from Colin
- There have been some problems with the front door staying open
- It will be fixed tomorrow
Game Jam
- Was a success
- Need more wifi access points
- Need more tables
- Need more extension cords and power bars
- If we can figure out how to host a LAN party we should have everything we need for the next Game Jam
Code Camp
- Andrew and Ron are giving talks
- If you want to give a talk contact Ron
Renos
- We might be able to create a shared workspace with Assent Works
- Or we could buy a business membership for $1200
- If we do either we wont need a dirty room
- Assent Works would share our painting room
- We might need to buy more doors
- Kenny says we should check ReStore
- We are going to buy panels on Ebay for the doors
- Renos are on hold until Mike is back
- We have a fire pull needs to be installed (Colin 0)
Projects
- Gardening and Cook Book meeting are on Friday at 7
- Shelf is to be built in the kitchen for the garden
- Bingo/Grant needs a budget for submission
- Wait until we see Jay
January 31, 2012 - 18:00 @ 125 Adelaide
Members Present: Courtney, Andrew, Chris B, Mak, Shawn, Jeremy, Justin 2, Justin 0, Stef 1, Russ, Jay, Gary, Thor, Stef 2, Ron, G. Mike, Adrian, Rylaan, Jeff 2, Dave, Clinton, Jason W, Colin 0, Kerry, Randal Siu, Scottie, Walter
Keys
- Your key to the yellow door no longer works
- Please contact Colin 0 to get a fob
- Key box (for emergencies/electrical problems only) is in the kitchen
- Directors need a key to the electrical room, and to the 3rd floor door
- The doors are not coming so we need to buy them
- Locks have a 12 hour battery back up
- We need a panic button so no one gets trapped in the space in an emergency (Colin is going to talk to Legary)
Lease
- Has been signed by SkullSpace and Assent Works
Game Jam
- This Friday, Saturday and Sunday
- We need to clean
- Colin says the network is good
- We might need extension cords
- 2 circuits should be enough
Code Camp
- On February 25th
- We might be able to get our own track
- If you want to do a talk contact Ron
Bylaw Amendment
- Add the ability to create officers appointed by directors
- Add the ability to delegate
Voting Policy
- We need a proper way to vote
Router (the wood kind)
- We are going to buy a plunge router and table
Woodshop
- There is a possibility of us sharing a space and tools with AssentWorks
- Need to figure out the insurance
- We would use the storage space if we do this
- That frees up the War Room for a different use
- Mike is going to create a new plan for the war room
Budget
- Need to know if were breaking even/making a profit with the drinks (Andrew)
- How are we splitting the gas with Assent Works
Bingo
- With Manitoba Lotteries
- Need volunteers
- So far we have Shawn, Jay, Justin, Adrian, Ron, Gary and Clinton
- Courtney is looking into filling out the forms
Renovations
- War Room is on hold until after Game Jam and shared space agreement
Garden
- Can be put in the kitchen (not the bathroom)
Cook All the Things
- Next meeting is Feb 10th at 7
- We are testing recipes
- If you want to help look at the wiki page and put your name down for a recipe
Windows
- We have plastic to put over them
- We decided to wait until next winter
Door Bells
- Can be moved
- Colin is going to take care of moving them and wiring them
Webcam
- To me used for meetings, talks etc
- Shawn is going to look into doing it and what we need
January 25, 2012 - 18:00 @ 125 Adelaide
Members Present: Andrew, Courtney, Kenny, Chris B, Clinton, Jeff, Jeremy, Shawn, Stef 0, Tweek, Jason, Justin 0, Justin 2, Mak, Marcel, G. Mike, Jay, Ron, Hiking Pete, Thor, Colin 0, Colin 2, Mike L, Dave, Siu, Walter, Scottie
Budget
- See email sent to discuss for more details
- Budget assumes we have 45 members
- $21000 in income
- Half is going to rent and gas
- $2000 is for insurance
- $700 is to be added to our buffer
- $700 for promotion
- $1200 is for project subsidies
- $1200 is for a tool fund
- $4500 is for renos
Lease
- Waiting for the third document
- Is signed
Renovations
- Finish the war room
- We need to insulate the back wall
- Will cost around $500
- We can start this Saturday
- Electrical
- Need to balance the phases
Game Jam
- Colin is setting up switches
- Legary is providing back up internet from Seccuris
Card Access
- Fobs are ready
- Front door will cost $300-$1000
- To be split between AssentWorks and SkullSpace
- Pay $500 to G Mike's work and they will donate the rest
Inventor TV Show
- See discuss for email
- If you are and inventor and want to be on a Dragon's Den style show fill out the application
Dues
- We need to set up a subscription service with PayPal for dues
- Everyone who owes money should have received an email
Cook Book
- 1 recipe per meme
- Different hardness levels for the recipe
- Mak will create a subgroup and sent out a meetifyr email
January 17, 2012 - 18:00 @ 125 Adelaide
Members Present: Andrew, Courtney, Thor, Ron, Marcel, Craig, Jay, Mak, Dave, Chris, Shawn, Justin, G. Mike, Adrian, Colin 0, Jason, Clinton, Walter, Siu, Mike L, Colin 2
Lease/ Electrical
- Electrician says we are close to overload
- Solutions are:
- Take the Cre8ery off
- Balance phases
- We are getting a quote for two options
- Move Cre8ery to basement power
- Create a new phase for the Cre8ery
- Justin needs to look into the elevator license
Cleaning
- Vote results are:
- 3 for hiring Enviro Clean
- 4 for using volunteers
- 20 for hiring Clinton
- It was decided that we are going to hire Clinton
Bylaw Amendment
- We are considering an amendment to out bylaws
- We would appoint officers to do certain duties in exchange for fees
- ex. Clinton as cleaner and G. Mike as "Lord of Construction"
- If there were multiple people who wanted the position it will be put up to a vote
- Also to be noted:
- There will be an AGM in June
- 5 directors will be elected and amongst themselves they will decide their positions.
Card Access
- Card access is now available for the 3rd floor door
- See Colin 0 of Justin to get one
- You must turn in your 3rd floor key
Membership Dues
- Membership dues are still due on the 15th of the month
- We now will only accept dues in multiples of $40 ($40, $80 $120 etc)
- If you have not paid on the 15th we will send you a reminder
- If you have not paid by the 1st we will lock you out
Bitcoins
- CJOB is looking for people to discuss Bitcoins
- Contact Ron if interested
Meme Cookbook
- Interested members are Shawn, Walter, Thor, Nate and Ron (G. Mike said that Jeff would also be interested)
Member Projects
- There is currently a group hydroponics project being created in the space
- Do we want to help fund the project and future group projects?
January 10, 2012 - 18:00 @ 125 Adelaide
Members Present: Nick, Andrew, Courtney, G. Mike, Jeff, Justin 0, Justin 2, Craig, Jay, Jeremy, Siu, Thor, Ron, Gary, Chris B, Kenny, Matt, Shawn, Alex, Clinton, Colin 2, Scottie
Finances
- We have $3000 over our 3 month buffer
Lease
- Change 5 years to 3 years
- Lease is $18,000 per year or $1,500 per month
- Still has the 6 month clause (used to be 8? Justin to check)
- Hydro is included but not gas
- Justin is to get gas prices
- Lease allows us to get swipe cards
- Ask about roof access and signs
Budget meeting
- TBD
- Jay to put meeting time to a vote
Card Access
- Justin is going to talk to Mike
- If you have a key, you will get card access at no charge
- Colin 0 is going look after the system
Cleaning
- This Saturday we are removing garbage
- We are having an online vote to decide about cleaning duties
- Clinton to clean for $40
- Hire a cleaning company for $160
- or volunteers
January 3, 2012 - 18:00 @ 125 Adelaide
Members Present: Jay, Clinton, Jeff, Jason, Courtney, Thor, Colin 0, Stef, Ron, Chris K, Matt, Chris B, G Mike, Mike L, Siu
Lease
- Remco is writing up a new lease for us
- The rent is going up $200 per month
- We have to pay the gas bill
- Justin will email the lease to discuss when he gets it
Budget
- Meeting after we get the lease
Renovations
- Finish back room
- Lights
- Kitchen
- If someone has kitchen cabinets to donate, we will take them
- Card access in Assentworks is almost finished
Cleaning
- Should be done every 2 weeks
- and before hackathons