Bylaw amendment 3
- Proposed: April 3, 2012
- Voted on: April 24, 2012
- Vote result: Passed
This proposed bylaw would eliminate the Board Secretary position, rolling its duties into the Vice President's duties. It would create a new position, "Project Coordinator", whose responsibilities would cover the organization of larger projects, including the renovations, Hackathon group projects and any other projects that need member support to accomplish. This amendment will result in additional changes to the bylaws which are not shown below, consisting solely of rewording instances of Secretary to instead indicate the Vice President.
Here are the current and suggested bylaw revisions:
Current
The board is to appoint persons, from among the directors, to the following offices:
Office Mandate President Calls and chairs meetings of the board. Acts as public spokesperson for SkullSpace. Subject to this by-law and any direction by the board, assigns functions and duties. Prepares reports on matters other than finances. Vice-president Carries out the duties of the president in his or her absence. Performs other duties as assigned by the board or the President. Secretary Keeps the corporate minute book up to date. Records minutes of meetings of the board and of members. Assists the President with internal communications. Treasurer Prepares the annual budget for approval by the board. Prepares monthly financial reports and annual financial statements. Manages the membership database. Has signing authority on banking transactions (one of two cosigners). Operations Manager Manages the use, safety and security of the Hackerspace. The officer must either perform the duty as stated above, or delegate the stated duty to another individual or organization. It is ultimately the responsibility of each officer to ensure that his duties are completed.
Except for the President and the Vice-president, an officer may be appointed to more than one office. For example, the offices of Secretary and Treasurer may be held by one person.
Proposed
The board is to appoint persons, from among the directors, to the following offices:
Office Mandate President Calls and chairs meetings of the board. Acts as public spokesperson for SkullSpace. Subject to this by-law and any direction by the board, assigns functions and duties. Prepares reports on matters other than finances. Vice-president Carries out the duties of the president in his or her absence. Keeps the corporate minute book up to date. Records minutes of meetings of the board and of members. Assists the President with internal communications. Project Coordinator Coordinates and facilitates the organization of projects and events, as needed, including food, resources (e.g. materials, tools, and personnel), guidance, and advertising. Treasurer Prepares the annual budget for approval by the board. Prepares monthly financial reports and annual financial statements. Manages the membership database. Has signing authority on banking transactions (one of two cosigners). Operations Manager Manages the use, safety and security of the Hackerspace both physically and digitally. The officer must either perform the duty as stated above, or delegate the stated duty to another individual or organization. It is ultimately the responsibility of each officer to ensure that his duties are completed.
Except for the President and the Vice-president, an officer may be appointed to more than one office. For example, the offices of Project Coordinator and Treasurer may be held by one person.
Result
The membership voted in favour of this amendment.
