Meeting notes

This page serves as the index for SkullSpace meeting minutes.

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)

April 28th, 2020 - 18:00 @ Slack General Channel

• 6:03: Ratified last-month's minutes
• 6:06: Financials
  • The net worth is steady, but we will be losing over the next little bit due to member loss.
  • Expenses are pretty flat. Income had quite a bit of food and drink.
  • We earned $40.00 from the coffee machine, this month.
  • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
  • Michael removed members who didn't respond since February and March.
  • Michael will pay a coworking fee for using the fancy desks during April.
  • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
  • A few scenarios:
    • If literally all money stopped coming in, we'd last about three months.
    • If only our PAD amounts were still coming in, we'd last about six months.
    • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
• 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
• 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
  • No events, yet, and use space sparingly.
• 6:40: Need for an IRC bot set up for slack.
• 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
  • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
  • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
• 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

• Introductions
• Last minutes
• Financials
  • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
  • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
  • Net worth is holding pretty steady, all things considered.
  • We outlaid some expenses to get groceries and the like.
  • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
  • Membership is holding steady for now.
  • I didn't collect enough over-dues.
• Stuff
  • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
  • The half-taken-apart TV is Edwin's.
  • The whole place has pretty much been in stasis
• COVID-19
  • We're trying to reduce the number of people in the space. So far there have never been more than about six.
  • We just reached 100 cases of the disease in Manitoba.
  • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
  • “I can’t go out, I’m washing my hands tonight”
  • We're not locking the space down, but we are urging members to stay home.
  • The ‘modular petting zoo’ is cancelled until further notice.
  • Gatherings of up to 10 people should still be fine.
  • We updated the front page of the website with a message.
  • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.

February 25th, 2020 - 18:00 @ 200-374 Donald

• Started 6:00pm
• Attendance was taken
• We have quorum. 15 people in attendance, two proxy
• 6:04: Year in review
  • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
  • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
  • Earned $1,500 for the first and $1,700 on the second.
  • Year-over-year we're doing quite well as far as earnings
  • Presented cashflow, income and expenses from the past 12 months
  • Donations for the tech club $500
  • Helga's donation for our help
• 6:10: Membership count is currently at 58. Down from 60 last AGM.
• 6:15: Discussing net worth, how we track what people owe us
• 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
  • We checked the property value and it was under $400,000. Could we buy the building?
  • We should offer to renew early?
• 6:20: Revisiting year in review:
  • Tech club occurred in October and November which taught electronics on three separate events.
    • Arduino session, intro to 3D printing, Arduino 7 segment display
    • 15 kids aged ten to sixteen came out.
    • Funding from the city
    • Super success!
  • MGUG events held at least five evenings.
  • YIMBY events held ten meetings.
  • First Fridays have happened.
  • Movie nights have been a grand success.
  • Helped local artist realize their "Shimmer" exhibit
  • Carl (CNC machine can cut metal things now and is much quieter)
  • Began building out an office-like space with the earnings from the first social
    • Two 4K monitors and desks
    • Built a wall
• 6:30: Discussions about wall building
• 6:33: Final notes
  • Thor: Participation is important, letting other members have a try
  • Brad: It was a good experience. Recommend it to build a higher profile
• 6:36: New board decided without a vote.
  • Chris Johnson
  • Kyle Martin
  • Mark Campbell
  • Michael Kozakewich
  • Nate Wild
• Action item:
  • 3D print something for the tech club contributors
  • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

• No introductions needed
• Previous minutes
• Financial
  • NYE Social boosted it a bunch
  • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
  • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
• NYE Social:
  • Got too much alcohol
  • Managed to return most of that
  • In the end we made about $1400, so it was a success
  • More than half our guests used EventBrite
  • We keep on underpricing drinks
  • The downstairs has been leased, so we can't throw any more of this type of social
    • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
• AGM soon
  • Any bylaws or such need to be in by February 4th.