Difference between revisions of "Meeting notes"

From SkullSpace Wiki
Jump to navigation Jump to search
(April)
 
(15 intermediate revisions by the same user not shown)
Line 4: Line 4:
  
 
== Minutes from previous years ==
 
== Minutes from previous years ==
 +
 +
[[Meeting_notes (2019)]]
  
 
[[Meeting_notes (2018)]]
 
[[Meeting_notes (2018)]]
Line 24: Line 26:
  
  
 +
== April 28th, 2020 - 18:00 @ Slack General Channel ==
 +
* 6:03: Ratified last-month's minutes
 +
* 6:06: Financials
 +
** The net worth is steady, but we will be losing over the next little bit due to member loss.
 +
** Expenses are pretty flat. Income had quite a bit of food and drink.
 +
** We earned $40.00 from the coffee machine, this month.
 +
** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
 +
** Michael removed members who didn't respond since February and March.
 +
** Michael will pay a coworking fee for using the fancy desks during April.
 +
** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
 +
** A few scenarios:
 +
*** If literally all money stopped coming in, we'd last about three months.
 +
*** If only our PAD amounts were still coming in, we'd last about six months.
 +
*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
 +
* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
 +
* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
 +
**  No events, yet, and use space sparingly.
 +
* 6:40: Need for an IRC bot set up for slack.
 +
* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
 +
** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
 +
** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
 +
* 6:56: Thor streamed his movie night. The same might happen next month.
  
== March 26, 2019 - 18:00 @ 200-374 Donald ==
+
== March 31st, 2020 - 18:00 @ Slack General Channel ==
 
* Introductions
 
* Introductions
* Ratified last-month's minutes
+
* Last minutes
* Financial report:
+
* Financials
** Lower membership from new members dropping out after a couple months
+
** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
*** We sometimes have to trim newer members who lose interest after a few months, but sometimes Michael gets lazy and leaves it for a month or two. Then it piles up
+
** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
** Everything else is fairly normal. On the whole, a small loss for this month
+
** Net worth is holding pretty steady, all things considered.
* Events:
+
** We outlaid some expenses to get groceries and the like.
** Ai-Kon is coming up, July 26-28. We get two passes per day, so let me know if you'd like to watch the table for one or more days. There are events throughout the night if you want to enjoy yourself after the dealer's hall closes
+
** Our drink and snack income were fairly high, so thank you to Nate for restocking that.  
** First Friday of the month coming up:
+
** Membership is holding steady for now.
*** Work-from-Skullspace Day during the workday
+
** I didn't collect enough over-dues.
*** Potential plans for Lunch-from-Skullspace Day if you work nearby but can't telecommute
+
* Stuff
*** First Fridays that evening, starting at 6:00
+
** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
* 3D printer got some extra care. Ordered new print surface using a coupon
+
** The half-taken-apart TV is Edwin's.
* Cookies and Community is held after each monthly meeting. We snacked on cinnamon rolls during the meeting. You should have been here!
+
** The whole place has pretty much been in stasis
* Ended 18:17
+
* COVID-19
 +
** We're trying to reduce the number of people in the space. So far there have never been more than about six.
 +
** We just reached 100 cases of the disease in Manitoba.
 +
** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
 +
** “I can’t go out, I’m washing my hands tonight”
 +
** We're not locking the space down, but we are urging members to stay home.
 +
** The ‘modular petting zoo’ is cancelled until further notice.
 +
** Gatherings of up to 10 people should still be fine.
 +
** We updated the front page of the website with a message.
 +
** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
  
== March 26, 2019 - 18:00 @ 200-374 Donald ==
 
* Oops, the meeting minutes weren't uploaded. They should be on the lounge computer, so they should be uploaded sometime in May.
 
  
== February 27, 2019 - 18:00 @ 200-374 Donald ==
+
== February 25th, 2020 - 18:00 @ 200-374 Donald ==
* 14 members present; 3 represented by proxy. These 17 members constituted a quorum
+
* Started 6:00pm
* We decided to wait until more members arrived before we closed candidacy for directors
+
* Attendance was taken
* Finances
+
* We have quorum. 15 people in attendance, two proxy
** Net worth is on the up-and-up (currently at about $2617.44 above expenses)
+
* 6:04: Year in review
** Last year 2770
+
** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
** There was a downward spike last year from a large Hydro bill. Michael has been reading the meter weekly since then.
+
** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
** Hydro fees are a bit of a guess, we would need to retrieve our login information to find out how much we're charged per kilowatt hour.
+
** Earned $1,500 for the first and $1,700 on the second.
** We're using about 300 kWh/week without the air conditioner
+
** Year-over-year we're doing quite well as far as earnings
** Uncollected dues is at its lowest since 2017
+
** Presented cashflow, income and expenses from the past 12 months
** Some questions were asked
+
** Donations for the tech club $500
*** Might there be a seasonal trend of membership turn-around? At this point we don't know, but Michael will run some numbers some day
+
** Helga's donation for our help
*** Are there any common reasons members suspend their membership? Nost who cancelled recently cancelled for the sake of their own time or finances
+
* 6:10: Membership count is currently at 58. Down from 60 last AGM.
* Looking back at 2018
+
* 6:15: Discussing net worth, how we track what people owe us
** Got Prusa 3D Printer
+
* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
** Got a new door and got the push-bar installed
+
** We checked the property value and it was under $400,000. Could we buy the building?
** Started participating in First Friday
+
** We should offer to renew early?
** Went to Ai-Kon
+
* 6:20: Revisiting year in review:
** Got a new vertical Banner
+
** Tech club occurred in October and November which taught electronics on three separate events.
** Hosted Manitoba Pinball League
+
*** Arduino session, intro to 3D printing, Arduino 7 segment display
** Gained enough members to cover expense
+
*** 15 kids aged ten to sixteen came out.
** Thor threw several movie nights
+
*** Funding from the city
* Discussion of what SkullSpace ''is'' came up, a community of technically minded people that are available to help each other out on their projects.
+
*** Super success!
* 360 tour of the space suggested
+
** MGUG events held at least five evenings.
* Suggestion of an advertising campaign. Idea to run more events for post-secondary students.
+
** YIMBY events held ten meetings.
* The fob management system's power supply had 'technical' "issues" about a month ago. A newer system was constructed, and will be installed soon.
+
** First Fridays have happened.
* AR Sandbox table has become just a table, Keith will be contacted to figure out what to do with it.
+
** Movie nights have been a grand success.
* Events
+
** Helped local artist realize their "Shimmer" exhibit
** Ai-Kon's one-day Winterfest was interesting. We got some interest in our space. One of the 3D pens glitched out
+
** Carl (CNC machine can cut metal things now and is much quieter)
** First Friday is coming up this Friday, March 1st
+
** Began building out an office-like space with the earnings from the first social
*** More members at the space would be helpful
+
*** Two 4K monitors and desks
** Petting Zoo upcoming; date needs to be finalized
+
*** Built a wall
* Candidacy for board was re-visited
+
* 6:30: Discussions about wall building
** Only five members announced candidacy, so no vote was needed.
+
* 6:33: Final notes
** Directors for 2019:
+
** Thor: Participation is important, letting other members have a try
*** Michael
+
** Brad: It was a good experience. Recommend it to build a higher profile
*** Chris
+
* 6:36: New board decided without a vote.
*** Brad M
+
** Chris Johnson
*** Thor
+
** Kyle Martin
*** Ben M
+
** Mark Campbell
 +
** Michael Kozakewich
 +
** Nate Wild
 +
* Action item:
 +
** 3D print something for the tech club contributors
 +
** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.
  
== January 29, 2019 - 18:17 @ 200-374 Donald ==
+
== January 28, 2020 - 18:00 @ 200-374 Donald ==
* Finances are going up at a steady rate.
+
* No introductions needed
* Proposal to have routine Dungeons and Dragons at the space, if interested contact Cameron.
+
* Previous minutes
* Comedy workshop still happening every other Wednesday.
+
* Financial
* This friday is First Friday
+
** NYE Social boosted it a bunch
* Next month is the annual general meeting
+
** We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
** Anyone interested in becoming a Skullspace board member please make a post to discuss.
+
** Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
* Several members have noticed 555 days of up time is very noisy
+
* NYE Social:
 +
** Got too much alcohol
 +
** Managed to return most of that
 +
** In the end we made about $1400, so it was a success
 +
** More than half our guests used EventBrite
 +
** We keep on underpricing drinks
 +
** The downstairs has been leased, so we can't throw any more of this type of social
 +
*** Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
 +
* AGM soon
 +
** Any bylaws or such need to be in by February 4th.

Latest revision as of 20:20, 10 May 2020


This page serves as the index for SkullSpace meeting minutes.

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


April 28th, 2020 - 18:00 @ Slack General Channel

  • 6:03: Ratified last-month's minutes
  • 6:06: Financials
    • The net worth is steady, but we will be losing over the next little bit due to member loss.
    • Expenses are pretty flat. Income had quite a bit of food and drink.
    • We earned $40.00 from the coffee machine, this month.
    • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
    • Michael removed members who didn't respond since February and March.
    • Michael will pay a coworking fee for using the fancy desks during April.
    • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
    • A few scenarios:
      • If literally all money stopped coming in, we'd last about three months.
      • If only our PAD amounts were still coming in, we'd last about six months.
      • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
  • 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
  • 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
    • No events, yet, and use space sparingly.
  • 6:40: Need for an IRC bot set up for slack.
  • 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
    • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
    • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
  • 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

  • Introductions
  • Last minutes
  • Financials
    • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
    • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
    • Net worth is holding pretty steady, all things considered.
    • We outlaid some expenses to get groceries and the like.
    • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
    • Membership is holding steady for now.
    • I didn't collect enough over-dues.
  • Stuff
    • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
    • The half-taken-apart TV is Edwin's.
    • The whole place has pretty much been in stasis
  • COVID-19
    • We're trying to reduce the number of people in the space. So far there have never been more than about six.
    • We just reached 100 cases of the disease in Manitoba.
    • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
    • “I can’t go out, I’m washing my hands tonight”
    • We're not locking the space down, but we are urging members to stay home.
    • The ‘modular petting zoo’ is cancelled until further notice.
    • Gatherings of up to 10 people should still be fine.
    • We updated the front page of the website with a message.
    • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.


February 25th, 2020 - 18:00 @ 200-374 Donald

  • Started 6:00pm
  • Attendance was taken
  • We have quorum. 15 people in attendance, two proxy
  • 6:04: Year in review
    • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
    • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
    • Earned $1,500 for the first and $1,700 on the second.
    • Year-over-year we're doing quite well as far as earnings
    • Presented cashflow, income and expenses from the past 12 months
    • Donations for the tech club $500
    • Helga's donation for our help
  • 6:10: Membership count is currently at 58. Down from 60 last AGM.
  • 6:15: Discussing net worth, how we track what people owe us
  • 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
    • We checked the property value and it was under $400,000. Could we buy the building?
    • We should offer to renew early?
  • 6:20: Revisiting year in review:
    • Tech club occurred in October and November which taught electronics on three separate events.
      • Arduino session, intro to 3D printing, Arduino 7 segment display
      • 15 kids aged ten to sixteen came out.
      • Funding from the city
      • Super success!
    • MGUG events held at least five evenings.
    • YIMBY events held ten meetings.
    • First Fridays have happened.
    • Movie nights have been a grand success.
    • Helped local artist realize their "Shimmer" exhibit
    • Carl (CNC machine can cut metal things now and is much quieter)
    • Began building out an office-like space with the earnings from the first social
      • Two 4K monitors and desks
      • Built a wall
  • 6:30: Discussions about wall building
  • 6:33: Final notes
    • Thor: Participation is important, letting other members have a try
    • Brad: It was a good experience. Recommend it to build a higher profile
  • 6:36: New board decided without a vote.
    • Chris Johnson
    • Kyle Martin
    • Mark Campbell
    • Michael Kozakewich
    • Nate Wild
  • Action item:
    • 3D print something for the tech club contributors
    • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

  • No introductions needed
  • Previous minutes
  • Financial
    • NYE Social boosted it a bunch
    • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
    • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
  • NYE Social:
    • Got too much alcohol
    • Managed to return most of that
    • In the end we made about $1400, so it was a success
    • More than half our guests used EventBrite
    • We keep on underpricing drinks
    • The downstairs has been leased, so we can't throw any more of this type of social
      • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
  • AGM soon
    • Any bylaws or such need to be in by February 4th.