Difference between revisions of "Meeting notes"

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2013 minutes are at [[Meeting_notes\2013]]
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[[Category:Meeting notes]]
  
2012 minutes are at [[Meeting_notes\2012]]
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This page serves as the index for SkullSpace meeting minutes.
  
2011 minutes are at [[Meeting_notes\2011]]
+
== Minutes from previous years ==
  
2010 minutes are at [[Meeting_notes\2010]]
+
[[Meeting_notes (2019)]]
  
== Mar 18th, 2014 - 18:00 @ 374 Donald ==
+
[[Meeting_notes (2018)]]
Members present: not recorded
 
  
* Reading of minutes
+
[[Meeting_notes (2017)]]
**  Wiki updates
 
**  Electrical updates
 
**  Fire extinguisher
 
**  Donation tracking/lockboxes
 
**  Meme cookbook
 
**  Yuri's night
 
**  Brewery tour
 
**  Jordan Justice became a meeting
 
  
* Fire extinguishers
+
[[Meeting_notes (2016)]]
** Alex purchased at a cost of ~$102, slightly more expensive than expected
 
** Nobody objected to repaying Alex
 
** Two fire extinguishers
 
*** 2A-10B-C located near the front (main) door
 
*** 1A-10B-C located near the rear (fire escape) door
 
** They are not mounted yet
 
  
* Plexiglass box for donations
+
[[Meeting_notes (2015)]]
** Jeremy brought it down
 
** Requires some modifications
 
*** Slot to be added
 
*** Lock to be added
 
  
* Server electrical
+
[[Meeting_notes (2014)]]
** Upgrade was funded by Ian
 
** Two new 20 amp circuits have been installed
 
** Load has been split between the two circuits
 
** Before installing more servers, please seek approval
 
  
* Netops mailing list
+
[[Meeting_notes (2013)]]
** The list has fallen victim to endless amounts of spam
 
** New list will be created and not archived
 
** The board will discuss with members of this list regarding power usage for non-critical machines
 
  
* Wiki updating
+
[[Meeting_notes (2012)]]
** AMichael began revising some pages
 
** AMichael added dates to some events
 
** Nothing else significant to report
 
  
* Yuri's Night
+
[[Meeting_notes (2011)]]
** Party at the museum!
 
** We can get /very/ creative with our presence
 
** A member asked "What is the goal/purpose of us having a presence?"
 
** Answer: "Not to sell anything. Just to raise awareness and hopefully make the event more fun."
 
** April 12th - contact Jay for more information
 
* Brief financial update
 
** More complete financial update for the previous calendar will be next week
 
** We are "uncomfortable" with less than three months of rent in our bank account at all times
 
** We currently have ~$2400 in our bank account
 
** Our expenses per month are ~$2500
 
** Cian asked (paraphrased) "At the AGM, our balance was much higher. Why the discrepancy?"
 
** Alex responded: "The last date on graph was 3 months ago, in December."
 
** Our membership dues (not including donations) are $2200, so we are not losing much per month but we need to be careful
 
** Cian asked (paraphrased) "Why did we drop from $5000 to $2000?"
 
** Ben explained that the graph was likely generated between collecting member dues and paying rent
 
** The board's thorough report next week will provide a much clearer picture
 
** Cian suggested that the board include cash flow projections in the report
 
** A member asked about the hydro bill. The board said they will be doing meter readings in the future to prevent wild swings in bills.
 
  
* Bathroom maintenance
+
[[Meeting_notes (2010)]]
** Sean replaced the paper towel holder in the men's washroom
 
** He will replace the one in the women's washroom, but would like to reimbursed. ($30)
 
** The repayment was approved
 
  
* Half Pints
 
** The tour is a go
 
** March 22nd at 1pm
 
** First come, first serve. Contact Jeremy[1] for more details
 
  
* Tabletop day
+
== September 2020 and beyond ==
** GameKnight and Imagine have been approached for sponsorship
+
We ended up losing track of the notes that were left in Slack, and now Discord. If you'd like to find the notes for a specific month but you cannot access those platforms, let someone else (or the board) know and we'll try to copy those notes here.
** Planning for the event is underway
 
** Having some SkullSpace ambassadors would be nice
 
** April 5th - contact Nate for more information
 
  
== Mar 11th, 2014 - 18:00 @ 374 Donald ==
+
If you have some time and want to help with that, please go through September 2020 and onward, compiling notes from each meeting and recording them here.
  
Members present: Cian, Brittany, Courtney, Nate, Jay, Alex, Colin, AMichael, Zoe,
+
== February 28th, 2023 - 18:00 @ 200-374 Donald ==
Stef, Ben, Alex, Brian, Robert K, Edwin, Sean
+
* We achieved quorum
 +
* Year in review:
 +
** Finally back in force after being on break since 2020.
 +
** We got a whole whack of really old augmented-reality headsets. Most seem to be running an old version of Android. Neat!
 +
** There was a burglary into one of the higher floors, and our footage was able to confirm that someone left the building with another tenant's bike.
 +
** We ground the hinges off the door to regain entry after there were errors in the fob system. It may have been a case of loose wiring. The new fire-safetied door has a keyhole for emergencies.
 +
** We upgraded various computer system. The fob and camera management computer was toast, so we updated the hardware and the software platform. We also got our hands on a new server with many GBs of RAM.
 +
** We started meeting on Discord.
 +
** We started hosting events on the first Friday of each month again.
 +
** Finally got our occupancy permit, after more than ten years in the space. We can hold events now.
 +
* Voting for 2023 board.
 +
** We had 5 candidates, so the board was acclaimed:
 +
*** Edwin Amsler
 +
*** Michael Kozakewich
 +
*** Thor Robinson
 +
*** Mark Campbell
 +
*** Justin Labrie
 +
** We held a mock election for any two of Pirates, Clowns, and Ninjas. The winners were Pirates and Ninjas.
 +
* Financial report
 +
** We've climbed slowly from dangerous levels back up to an acceptable amount.
 +
** This was because we got a massive cut in rent, and we've been allowed to set our rent quarterly based on what we can handle.
 +
** At the moment, our trajectory is very flat, maybe trending downward slightly.
 +
** As we gain members, that'll increase. Then we'll increase our rent to flatten it again. That'll continue until we're back to our 2019 level of membership and our 2019 level of rent.
 +
** Everything else is pretty normal.
 +
* Other news
 +
** Movie nights are still happening. Next is March 17th.
 +
** HAX is coming up! We're announcing a list of presenters on Friday, and HAX itself is coming up on March 31st.
  
* Agenda and minutes
+
== January 31st, 2023 - 18:00 @ Slack General Channel ==
** Ideally, the board sends the minutes out on Saturday/Sunday
 
** They were late last week
 
** Aside: once minutes are posted, they become "official" and cannot be changed, so delays are expected
 
  
* Reading of minutes postponed until the end of the meeting
+
== December 27th, 2022 - 18:00 @ Slack General Channel ==
 +
== November 29th, 2022 - 18:00 @ Slack General Channel ==
 +
== October 25th, 2022 - 18:00 @ Slack General Channel ==
 +
== September 27th, 2022 - 18:00 @ Slack General Channel ==
 +
== August 30th, 2022 - 18:00 @ Slack General Channel ==
 +
== July 26th, 2022 - 18:00 @ Slack General Channel ==
 +
== June 28th, 2022 - 18:00 @ Slack General Channel ==
 +
== May 31st, 2022 - 18:00 @ Slack General Channel ==
 +
== April 26th, 2022 - 18:00 @ Slack General Channel ==
 +
== March 29th, 2022 - 18:00 @ Slack General Channel ==
 +
== February 22nd, 2022 - 18:00 @ Slack General Channel ==
 +
== January 25th, 2022 - 18:00 @ Slack General Channel ==
  
* Protelec automatic door unlocking
+
== December 28th, 2021 - 18:00 @ Slack General Channel ==
** No update yet
+
== November 30th, 2021 - 18:00 @ Slack General Channel ==
** Action item: Colin C will talk to the landlord and Colin Stanners about this forward and provide an update in the future
+
== October 26th, 2021 - 18:00 @ Slack General Channel ==
 +
== September 28th, 2021 - 18:00 @ Slack General Channel ==
 +
== August 31st, 2021 - 18:00 @ Slack General Channel ==
 +
== July 27th, 2021 - 18:00 @ Slack General Channel ==
 +
== June 29th, 2021 - 18:00 @ Slack General Channel ==
 +
== May 25th, 2021 - 18:00 @ Slack General Channel ==
 +
== April 27th, 2021 - 18:00 @ Slack General Channel ==
 +
== March 30th, 2021 - 18:00 @ Slack General Channel ==
  
* Fire extinguishers
+
== February 23rd, 2021 - 18:00 @ Slack General Channel ==
** Alex volunteered to buy two small ones and bankroll them
+
* Got quorum.
** Show of hands was taken to pay Alex back, majority said "yes"
+
* Year in review:
** Stef suggested we find out what we require to pass an inspection and buy those instead
+
** This is our 12th online meeting.
** Action item: Alex to buy extinguishers
+
** We mourned Chris Johnson's passing in June.
 +
** Thank you to Thor for holding his movie nights.
 +
** Edwin bought us some new tools, third hands, and soldering irons.
 +
** We had the online Hax event in October.
 +
** About three pop-in hackathons.
 +
* Voting for 2021 board.
 +
** We had 5 candidates, so the board was acclaimed:
 +
** Edwin Amsler
 +
** Michael Kozakewich
 +
** Thor Robinson
 +
** Pietra Shirley
 +
** Kyle Martin
 +
* Discussions on whether we can set up a budget for our electricity bill. Either through Hydro our do it ourselves.
 +
** Not really necessary, really.
 +
* Snack donations haven't been accounted for, but we don't expect much given the lack of attendance.
 +
* Bitcoin endowment fund it's at 0.51687800 of a bitcoin.
 +
** https://blockchain.info/address/35RRPxpKJARa2SrLVpXieRQdQtv2947kMx
 +
* Question was asked when we would be out of money. The estimate is approximately 12 months.
 +
* Concerns were raised about abuse of membership signup process where a member could cancel/renew their membership based on the weather.
 +
** Putting one's membership on hold at a gym, for example, is usually limited to once per year
 +
* Raised that we'd like to have a new rave once vaccinations are in order and we're allowed to assemble.
 +
** Get occupancy permit
 +
*** Probably need railing on back steps up to fire escape.
 +
** Get licensed as a live music venue which allows us to run events when we'd want. (LGCA)
 +
** Expecting to try this around the end of the summer.
 +
** Ben has offered to run through this process.
 +
** There would be a license cost of $500-$1000 per year versus $150-$200 per event and adds the requirement of 4 weeks advance notice. Considered a reasonable investment.
 +
** The donation method of fundraising via livestreams has proven successful, provided a coordinated presentation and well marketed donation initiative
 +
** We're pending further information from the government before re-opening for usual events and gatherings.
 +
** Province sets the public health laws and guidelines
 +
* Meeting ended at 6:56 PM.
  
* Wiki updates
+
(We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)
** Many pages are out-of-date and a lot of them are ugly
 
** SkullSpace has changed a lot and the wiki has not kept up
 
** Brittany is looking for some people to help with this
 
** AMichael stated that he is organizing a strike force to handle this issue
 
  
* Electrical upgrades and server hosting
+
== January 26th, 2021 - 18:00 @ Slack General Channel ==
** The circuit is approaching overload
+
== December 29th, 2020 - 18:00 @ Slack General Channel ==
** The quote is $250 to effectively double our capacity
+
== November 24th, 2020 - 18:00 @ Slack General Channel ==
** Possible solutions
+
== October 27th, 2020 - 18:00 @ Slack General Channel ==
*** Negate the need by getting rid of non-critical servers (VM sever, mailing list, DNS)
+
== September 29th, 2020 - 18:00 @ Slack General Channel ==
*** Fund the upgrade through crowdfunding
 
*** SkullSpace can pay for it if the membership agrees
 
** Rich from Voi offered additional Internet service dedicated to the servers
 
** Find out the interest level for people who have machines in the rack?
 
** Member comment: "if we upgrade the power, it's not a free-for-all, the power still costs us"
 
** Action item: the board will discuss with the server owners and gauge crowdfunding interest
 
  
* Donation tracking
+
== August 25th, 2020 - 18:00 @ Slack General Channel ==
** Proposal: obtain cash boxes that allow deposit but require a key for withdrawal
+
* Financials
** Jeremy volunteered to donate a plexiglass box that he owns
+
** We managed to get a rent reduction of 20% for the year.
** How many lockboxes are required?
+
** We finally got the new directors added to our bank account
*** Donations
+
** Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
*** Drinks
+
** We appreciate any extra donations!
*** Snacks
+
** Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
*** 3D printer
+
** We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
** Lockboxes with non-unique keys are acceptable
+
* We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
*** Stef was asked about the 3D printer box - he indicated that he did not require access to it
+
* Mark J is planning another Hax festival on October 17th.
*** No other boxes need to be opened by members that are not on the board
+
** Virtual event, live sessions, no pre-bake.
 +
** Payment offered for each half-hour session.
 +
* Edwin is now a director. Pirates won the mock vote against Ninjas.
 +
* September's movie stream: "Fantastic Voyage" and "Innerspace"
 +
** It was postponed from last month.
  
* Reading of the minutes
+
== July 28th, 2020 - 18:00 @ Slack General Channel ==
** Discussed the AGM
+
* Financials
** Discussed the general and student member audits
+
** June wasn't super bad. July is super bad.
** Discussed the splitting of the calendars into community
+
** We're losing members at about our usual rate, but we aren't replenishing them with new members.
** Covered the meetup, and that everybody can create events (not just Brittany)
+
** We got a bonus from some old gift card funds. (Remember FundScrip?)
** Discussed the CODE event
+
** We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
** The membership in attendance was not asked to approve the read minutes
+
** We're looking into the emergency rent reduction stuff
 +
** It seems like we're supposed to be surviving through our members' CERB payments.
 +
* We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
 +
* Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
 +
* We should collect impact statements from all the participants of our TEC workshops.
 +
* We updated our website with more COVID-19 info.
 +
* The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
 +
* Events
 +
** Online board game night next Tuesday (Aug 4) at 6:00.
 +
** August's movie stream: "Fantastic Voyage" and "Innerspace".
  
* Meme cookbook
+
== June 30th, 2020 - 18:00 @ Slack General Channel ==
** If anybody is interested in resurrecting the meme cookbook, talk to Nate
+
* Financials
** Needs a lot of work, but Nate is confident we could publish it and sell it someday
+
** It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
** Ideas
+
* Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
*** Asking Wil Wheton or Penny Arcade to write a foreword
+
** Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
*** Organize with them for the proceeds to go to charity
+
** Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
** Brian proposed that we simply start working on it as a blog, and then we'll put it all together
+
* Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
** AMichael suggested that this will be positively affected by the wiki cleanup
+
* Colin E. had some leads on a donation of synth production gear.
 +
* Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
 +
* Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".
  
* Recurring community events
+
== May 26th, 2020 - 18:00 @ Slack General Channel ==
** Nate proposed that we have a rotating list of events to mention during meetings to keep members informed
+
* Financials
 +
** Starting to see that drop. Memberships down $60 from last month, which will continue.
 +
** We tend to get a member or two leaving every month or two, so we rely on incoming members.
 +
** Everything else is roughly the same
 +
* 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
 +
* Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.
  
* International Tabletop Day
+
== April 28th, 2020 - 18:00 @ Slack General Channel ==
** ITD is an event organized by the folks that run the "Tabletop" web series
+
* 6:03: Ratified last-month's minutes
** This year's day is April 5th
+
* 6:06: Financials
** SkullSpace is hosting a get-together for International Tabletop Day
+
** The net worth is steady, but we will be losing over the next little bit due to member loss.
** Talk to Nate for more information
+
** Expenses are pretty flat. Income had quite a bit of food and drink.
 +
** We earned $40.00 from the coffee machine, this month.
 +
** Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
 +
** Michael removed members who didn't respond since February and March.
 +
** Michael will pay a coworking fee for using the fancy desks during April.
 +
** Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
 +
** A few scenarios:
 +
*** If literally all money stopped coming in, we'd last about three months.
 +
*** If only our PAD amounts were still coming in, we'd last about six months.
 +
*** If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
 +
* 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
 +
* 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
 +
**  No events, yet, and use space sparingly.
 +
* 6:40: Need for an IRC bot set up for slack.
 +
* 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
 +
** Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
 +
** We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
 +
* 6:56: Thor streamed his movie night. The same might happen next month.
  
* User groups and using the space
+
== March 31st, 2020 - 18:00 @ Slack General Channel ==
** The PHP user group was here, and it went very well
 
** The Android user group wants to have their meetings here as well
 
** If you want to book the space, email admin@lists.skullspace.ca or talk to Colin Childs
 
 
 
* Yuri's Night
 
** April 12th at the Manitoba Museum's Science Gallery and the Planetarium
 
** Action item: Brittany will follow up with Jay about getting a table or having some other kind of SkullSpace presence
 
 
 
* Brewery tour
 
** Jeremy has a contact at the Half Pints brewery, and might be able to organize a tour
 
** By show of hands, many people were interested in doing that
 
** Jeremy will email the mailing list to gauge interest
 
 
 
* New members
 
** Jordan Justice became a full member today
 
 
 
* Adjournment
 
 
 
== Mar 4th, 2014 - 18:00 @ 374 Donald ==
 
 
* Introductions
 
* Introductions
 +
* Last minutes
 +
* Financials
 +
** I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
 +
** http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
 +
** Net worth is holding pretty steady, all things considered.
 +
** We outlaid some expenses to get groceries and the like.
 +
** Our drink and snack income were fairly high, so thank you to Nate for restocking that.
 +
** Membership is holding steady for now.
 +
** I didn't collect enough over-dues.
 +
* Stuff
 +
** 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
 +
** The half-taken-apart TV is Edwin's.
 +
** The whole place has pretty much been in stasis
 +
* COVID-19
 +
** We're trying to reduce the number of people in the space. So far there have never been more than about six.
 +
** We just reached 100 cases of the disease in Manitoba.
 +
** At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
 +
** “I can’t go out, I’m washing my hands tonight”
 +
** We're not locking the space down, but we are urging members to stay home.
 +
** The ‘modular petting zoo’ is cancelled until further notice.
 +
** Gatherings of up to 10 people should still be fine.
 +
** We updated the front page of the website with a message.
 +
** We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.
  
* Reading of minutes
+
== February 25th, 2020 - 18:00 @ 200-374 Donald ==
** AGM last week
+
* Started 6:00pm
*** New board elected
+
* Attendance was taken
**** Alex Weber
+
* We have quorum. 15 people in attendance, two proxy
**** Ben Bergman - Financials
+
* 6:04: Year in review
**** Brittany Postnikoff
+
** Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
**** Colin Childs
+
** Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
**** Courtney Lofchick
+
** Earned $1,500 for the first and $1,700 on the second.
*** Events from last year discussed
+
** Year-over-year we're doing quite well as far as earnings
 
+
** Presented cashflow, income and expenses from the past 12 months
* Audits
+
** Donations for the tech club $500
** Student membership audits
+
** Helga's donation for our help
** General membership audit
+
* 6:10: Membership count is currently at 58. Down from 60 last AGM.
** What is a membership audit?
+
* 6:15: Discussing net worth, how we track what people owe us
*** Making sure we have financials backed up for every member
+
* 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
*** Making sure we have forms and the like
+
** We checked the property value and it was under $400,000. Could we buy the building?
*** In short, due dilligence
+
** We should offer to renew early?
 
+
* 6:20: Revisiting year in review:
* Calendars
+
** Tech club occurred in October and November which taught electronics on three separate events.
** Colin split the calendar into two calendars
+
*** Arduino session, intro to 3D printing, Arduino 7 segment display
*** One for community events
+
*** 15 kids aged ten to sixteen came out.
*** One for SkullSpace events
+
*** Funding from the city
** Kevin V. wrote a calendar webapp
+
*** Super success!
*** API integration with Meetup?
+
** MGUG events held at least five evenings.
*** API integration with Google Calendar?
+
** YIMBY events held ten meetings.
 
+
** First Fridays have happened.
* Meetup
+
** Movie nights have been a grand success.
** Lots of people ask Brittany to add events
+
** Helped local artist realize their "Shimmer" exhibit
** Anybody can add events if they are subscribed as a SkullSpace member (???) (5:28)
+
** Carl (CNC machine can cut metal things now and is much quieter)
 
+
** Began building out an office-like space with the earnings from the first social
* CODE
+
*** Two 4K monitors and desks
** People from Meetup showed up
+
*** Built a wall
** People scrummed
+
* 6:30: Discussions about wall building
** Not much happened at the space
+
* 6:33: Final notes
** Pizza, ideas, and then people went home
+
** Thor: Participation is important, letting other members have a try
** Mark Jenkins put in a lot of work
+
** Brad: It was a good experience. Recommend it to build a higher profile
*** when-ei.ca
+
* 6:36: New board decided without a vote.
 
+
** Chris Johnson
* External community emails (8:35)
+
** Kyle Martin
** Once per week, generate a digest of some kind?
+
** Mark Campbell
** Forward with the meeting reminder?
+
** Michael Kozakewich
** Bring up during the meeting
+
** Nate Wild
 
+
* Action item:
* Adjournment
+
** 3D print something for the tech club contributors
 
+
** Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.
== Feb 25, 2014 - 18:00 @ 374 Donald ==
 
 
 
Members present: Alex, Mark, Michael, Kevin, Jason, Courtney, Nate,
 
Ian, Cian, Brittany, Edwin, Jay, Sean, Thor, Dave, Ric, Colin, Jeremy,
 
Nishan, Stefan
 
 
 
Annual General Meeting 2014
 
 
 
* Year in review
 
** Alex presented with some pictures throughout the year
 
** Events
 
*** CTFs, user groups, social, cryptoparties, Comic Con, hack-a-thons,
 
movie nights, Peg Jam, Freeze Frame, CDC, game nights
 
** Financial update
 
*** A proper one will be coming, but summary is we are stable
 
** The future
 
*** Fire safety
 
*** Occupancy permit
 
 
 
* Bylaw changes
 
** Late dues
 
*** Intent is to remove some process and make it smoother for the board
 
** Minutes being read
 
*** Intent is to ensure minutes are taken and agreed upon by members
 
*** Could be implemented as a policy if the bylaw is voted down
 
 
 
* Board nominees
 
** Cian, Brittany, Courtney, Alex, Colin, Sue, and Kenny
 
 
 
* Vote results
 
** New board: Ben, Colin, Courtney, Brittany, Alex
 
** Both bylaws passed
 
 
 
== Feb 18, 2014 - 18:00 @ 374 Donald ==
 
Members present: Courtney, Brittany, Ben, Stefan, Ric, Thor, Brian, Edwin, Sean, Colin, Ian, AMichael, Adrian, Alex, Marcel, Troy, Kevin, Rob
 
 
 
* Nominations closed today
 
** 8 people running
 
** Last minute nominations allowed, but earlier the better
 
 
 
* Door is almost ready to open when fire alarm goes off
 
** Last part is getting building panel connected, which is locked
 
** Fire alarm might not even work
 
*** No battery and no phone line - landlord should bring in alarm company
 
** Remote access needs to be tested
 
 
 
* LES.net upgraded our phone line
 
** Calls now last more than 30 minutes!
 
** No MTS landline needed anymore
 
 
 
* Coinfest last weekend
 
** First Bitcoin ATM in Winnipeg!
 
 
 
* David - heritage/community museums
 
** Looking for interested members to help create interactive electronic exhibits
 
*** Push button activated sounds for guessing game
 
*** Electric fire glow
 
*** Lit routes on map
 
*** Fibre optic lights modified to be activated by motion sensor or push button
 
*** And more!
 
** Many small contracts available
 
 
 
* Raspberry Pi users group this weekend
 
 
 
* Booking the space is awkward right now
 
** Suggestion made for a webpage for applying to use the space
 
 
 
* Wiki needs updating
 
** Brittany will be working on this, contact her if you are interested in helping out
 
 
 
* Switch inside for when we are open
 
** Notification on website/IRC/Twitter?
 
** Light in the window?
 
 
 
* Next hackathon - Manitoba retro computing
 
** Winnipeg was the BBS capital of Canada at one time
 
** Some speakers already contacted, more being contacted
 
*** Les
 
*** Bill Reed
 
*** Michael Gelespie
 
 
 
== Feb 11, 2014 - 18:00 @ 374 Donald ==
 
Members present: Ian, Mark, Marcel, AMichael, Brian, Colin C., Courtney, Alex, Kevin, Thor, Stefan, Troy, Rob, Cian, Edwin, Ben, Zewwy, Colin S., Dave, Ric
 
 
 
* You have less than a week to nominate yourself for the board
 
** Email admin and Nathan
 
 
 
* Crypto currency day last weekend - success
 
** Slides will be posted on discuss
 
 
 
* Crypto party last weekend - success
 
** People can learn about privacy protecting technology and do key signing
 
** Everyone should come to the next one
 
 
 
* Door hardware - no news
 
 
 
* CDC Feb 20
 
** 3rd year
 
** 10 high school teams
 
** No more volunteers needed
 
** Virtual env. for students to secure
 
** Feel free to come by and hang out
 
 
 
* Sci-fi skirmish day coming up - info on discuss
 
 
 
* AGM Feb 25
 
** Email coming to paid-up members with voting codes
 
*** Make sure you are paid up by the 15th!
 
 
 
* Big hydro bill
 
** Likely due to air conditioning for the summer
 
** Will check if the bill is est. or act.
 
** Will look into going on a budget
 
 
 
* Things that annoy Ian
 
** Booking the space and not showing up
 
*** Please email pics of the space to admin so we can use it to show off to potential renters
 
 
 
* Dedicated IPv6 network being installed by Voi
 
** CDC storage servers will be installed here on that network, Octopi donating blade server for VMs
 
** Early stages, nothing bought yet, still discussing
 
 
 
* MTS Future First providing stuff like shirts and scholarships, sponsoring CDC
 
** Talk to Cian if you are interested
 
 
 
* By-law amendments
 
** Can be policy instead of by-law - vote against by-law if this is your choice
 
 
 
* PHP users group tomorrow
 
 
 
== Feb 4, 2014 - 18:00 @ 374 Donald ==
 
Members present: Phoul, Sean, Alex, Thor, Ian, Cian, Stefan, Jeremy, Ben, A. Michael, Adrian, Edwin
 
 
 
* AGM - 25 Feb.
 
** Elect new board
 
** Vote on two by-law amendments
 
*** Membership dropped if no payments for 3 months
 
**** Nominate yourself by Feb 17 ??pm
 
***** admin@skullspace.ca
 
*** Read minutes
 
** Voting
 
*** You will get a token by email
 
*** Bring token to do your vote
 
*** OR give token to a proxy to vote on your behalf
 
 
 
* Door & occupancy permit stuff
 
** Getting fire extinguishers
 
** Front door quote was really expensive - ~$2000
 
** Colin Stanners will be fixing door himself next week
 
** New drink machine process
 
*** If a drink is out, feel free to buy drinks at Giant Tiger, put receipt with name in cash box
 
 
 
* CryptoParty
 
** OTR & Tor - Phoul
 
** Security from ISP perspective - Theo
 
 
 
* Crypto currency day - Sat. at noon
 
** Dogecoin "samples"
 
** Crypto stuff regarding block chain
 
 
 
* Big Hydro bill
 
** Need to check if that is a reading or an estimate (might be overage from summer)
 
** Keep some drinks in the fridge, only use drink machine for events
 
 
 
* Beefs
 
** If you schedule an event on the calendar, show up
 
*** Game day and movie night had people show up when no one was hear
 
 
 
* CDC Feb. 20
 
** If you are interested in helping kids fix sketchy networks, contate Nathan
 
 
 
* Thanks to Dave for sorting out the electronics bench
 
** There was a mediocre round of applause
 
 
 
* Sunday RPG day
 
** D&D style, combining many different games
 
*** Bring any game rules you have to make the system more robust
 
** More info coming to mailing list soon
 
 
 
== Jan 21, 2014 - 18:00 @ 374 Donald ==
 
Members present: Ben, Countney, Stefan, Michael, Alex, Thor, Phoul, Brittany, Marcel, Brian, Edwin, Ian, Rob, Jared, Sean, Aemilianus, Cian
 
 
 
* International Table Top Day
 
** Beginning of April
 
** Nate is taking charge
 
 
 
* CDC
 
** This Saturday, Linux experts presenting Linux Security Part 2 with Jared and Theo
 
** Preperation for CDC high schooler event Feb. 20
 
 
 
* Hackathon
 
** Ghost in the Shellcode - 20th place
 
*** Pretty impressive, considering we were a small team doing it part time
 
** Jim's Unity talk at the last hackathon
 
*** Went well, Jim is willing to do more Unity talks in the future
 
 
 
* The Annual General Meeting cometh - Feb 25th
 
** Need signage for what is being voted on (ie. board and by-laws) 21 days prior to AGM
 
** Board vote
 
*** Everyone that is interested in running for the board should nominate themselves
 
*** If you want to nominate someone, email admin@
 
*** You may nominate yourself the day of the election, but it is prefered that you do it sooner so your name can be on the ballots
 
** Tabling of bylaw amendments / special resolutions
 
*** If you haven't paid your dues and haven't made special arrangements, your membership will automatically lapse (currently we need a vote by the board)
 
*** Probation period for new members, not just two week delay (other spaces have this)
 
**** Should this impact privelages, ie. voting?
 
**** Should they be required to be at a minimum number of events? (eg. 3 regular meetings and 3 other events)
 
**** Should members need to be vouched for by n number of full members by the end of their probation period in order to be a full member?
 
***** Execution could be complicated
 
***** Could be combined with complaints
 
***** Ian's perspectives (food for thought, perhaps need more discussion at a future meeting)
 
****** Is it in our best interest to make it harder to become a member?
 
****** Are we looking for people to improve our cash flow?
 
****** Are we looking to be just sustainable? More than sustainable? Should there be a membership cap? We are the most expensive technology group (other than AssentWorks) in the city
 
*** If there are any other proposed special resolutions, email the list
 
 
 
* Fundraising
 
** Bowling night?
 
*** All you can eat pizza/popcorn/soft drinks - $25/person ($20 without pizza)
 
** Minigolf night?
 
** Doodle coming for choosing date
 
*** Saturday is likely cheapest
 
 
 
* Programming for Beginners course
 
** Jan 27, for 6 weeks
 
** lectures and assignments
 
** Will be a very dense, professional course
 
** $60
 
** In SkullSpace classroom
 
 
 
* Canadian Open Data Experience Hackathon (http://www.canadianopendataexperience.com/)
 
** Should we participate?
 
 
 
== Jan 14th, 2014 - 18:00 @ 374 Donald ==
 
Members present: Brittany, Ian, Nate, Thor, Brittany, Courtney, Brian, AMichael, Ben, Jeremy,
 
Phoul, Edwin. Sean, Ric, Colin, Alex, Stef
 
 
 
* Financial update
 
** We're stable
 
** One social or other event per year covers unexpected expenses pretty easily
 
 
 
* Our "Meetup" account
 
** We have 80 people, lots of people that aren't members
 
** If you want non-members to come, post your event on the Meetup
 
 
 
* Minutes
 
** A request was made to send an email when meeting minutes are published
 
** Minutes should also be uneditable by the general public
 
 
 
* Hackathon!
 
** Ghost in the Shellcode CTF
 
** Unity talk
 
 
 
* Cleaning
 
** The cleaner charges $100 for 3-4 hours of cleaning
 
** Ian has been paying for it
 
** Quick vote was taken: overwhelming "yes" for SkullSpace to foot the bill
 
 
 
* CDC
 
** 1/3 forensics, 1/3 presentations, 1/3 securing servers
 
** February 20th is the big event
 
** If you want to help out with the event, talk to Ian
 
 
 
* Fire alarm/door locks integration
 
** No news
 
 
 
* AGM
 
** The next Annual General Meeting is on the of February 25th
 
** Please consider running for the board
 
** Please consider any bylaws you would like to be modified
 
** More information to follow
 
 
 
* Comic Con
 
** Pop Culture Expo is coming up
 
** Last weekend in March (?)
 
 
 
== Jan 7th, 2014 - 18:00 @ 374 Donald ==
 
Members Present: Ric, Thor, Jarred, Ian, Jeremy, Sean, Courtney, Alex, Nate, Jay, Brian, Stefan, Colin 2, Cian, Michael
 
 
 
*Game Day
 
** The place was left a mess
 
** Please clean up after yourselves and please date you food
 
 
 
*Missing Gloves
 
** If you find them they belong to Dave Stewart
 
 
 
*AGM
 
** Will be Feb 25
 
 
 
*Cleaner
 
** Will be coming in Jan 13
 
 
 
*Hackathon
 
** Jan 18
 
** Jim is giving a talk on Unity
 
 
 
* Network Changes
 
** See discuss
 
 
 
*Meetings
 
** This Saturday, 9:30-11:30 a server security talk for the CDC
 
** The PHP user group is going to start meeting at the space
 
** Game day is every second Sunday
 
  
*Door
+
== January 28, 2020 - 18:00 @ 200-374 Donald ==
** Ian will talk to Bob
+
* No introductions needed
 +
* Previous minutes
 +
* Financial
 +
** NYE Social boosted it a bunch
 +
** We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
 +
** Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
 +
* NYE Social:
 +
** Got too much alcohol
 +
** Managed to return most of that
 +
** In the end we made about $1400, so it was a success
 +
** More than half our guests used EventBrite
 +
** We keep on underpricing drinks
 +
** The downstairs has been leased, so we can't throw any more of this type of social
 +
*** Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
 +
* AGM soon
 +
** Any bylaws or such need to be in by February 4th.

Latest revision as of 05:29, 3 March 2023


This page serves as the index for SkullSpace meeting minutes.

Contents

Minutes from previous years

Meeting_notes (2019)

Meeting_notes (2018)

Meeting_notes (2017)

Meeting_notes (2016)

Meeting_notes (2015)

Meeting_notes (2014)

Meeting_notes (2013)

Meeting_notes (2012)

Meeting_notes (2011)

Meeting_notes (2010)


September 2020 and beyond

We ended up losing track of the notes that were left in Slack, and now Discord. If you'd like to find the notes for a specific month but you cannot access those platforms, let someone else (or the board) know and we'll try to copy those notes here.

If you have some time and want to help with that, please go through September 2020 and onward, compiling notes from each meeting and recording them here.

February 28th, 2023 - 18:00 @ 200-374 Donald

  • We achieved quorum
  • Year in review:
    • Finally back in force after being on break since 2020.
    • We got a whole whack of really old augmented-reality headsets. Most seem to be running an old version of Android. Neat!
    • There was a burglary into one of the higher floors, and our footage was able to confirm that someone left the building with another tenant's bike.
    • We ground the hinges off the door to regain entry after there were errors in the fob system. It may have been a case of loose wiring. The new fire-safetied door has a keyhole for emergencies.
    • We upgraded various computer system. The fob and camera management computer was toast, so we updated the hardware and the software platform. We also got our hands on a new server with many GBs of RAM.
    • We started meeting on Discord.
    • We started hosting events on the first Friday of each month again.
    • Finally got our occupancy permit, after more than ten years in the space. We can hold events now.
  • Voting for 2023 board.
    • We had 5 candidates, so the board was acclaimed:
      • Edwin Amsler
      • Michael Kozakewich
      • Thor Robinson
      • Mark Campbell
      • Justin Labrie
    • We held a mock election for any two of Pirates, Clowns, and Ninjas. The winners were Pirates and Ninjas.
  • Financial report
    • We've climbed slowly from dangerous levels back up to an acceptable amount.
    • This was because we got a massive cut in rent, and we've been allowed to set our rent quarterly based on what we can handle.
    • At the moment, our trajectory is very flat, maybe trending downward slightly.
    • As we gain members, that'll increase. Then we'll increase our rent to flatten it again. That'll continue until we're back to our 2019 level of membership and our 2019 level of rent.
    • Everything else is pretty normal.
  • Other news
    • Movie nights are still happening. Next is March 17th.
    • HAX is coming up! We're announcing a list of presenters on Friday, and HAX itself is coming up on March 31st.

January 31st, 2023 - 18:00 @ Slack General Channel

December 27th, 2022 - 18:00 @ Slack General Channel

November 29th, 2022 - 18:00 @ Slack General Channel

October 25th, 2022 - 18:00 @ Slack General Channel

September 27th, 2022 - 18:00 @ Slack General Channel

August 30th, 2022 - 18:00 @ Slack General Channel

July 26th, 2022 - 18:00 @ Slack General Channel

June 28th, 2022 - 18:00 @ Slack General Channel

May 31st, 2022 - 18:00 @ Slack General Channel

April 26th, 2022 - 18:00 @ Slack General Channel

March 29th, 2022 - 18:00 @ Slack General Channel

February 22nd, 2022 - 18:00 @ Slack General Channel

January 25th, 2022 - 18:00 @ Slack General Channel

December 28th, 2021 - 18:00 @ Slack General Channel

November 30th, 2021 - 18:00 @ Slack General Channel

October 26th, 2021 - 18:00 @ Slack General Channel

September 28th, 2021 - 18:00 @ Slack General Channel

August 31st, 2021 - 18:00 @ Slack General Channel

July 27th, 2021 - 18:00 @ Slack General Channel

June 29th, 2021 - 18:00 @ Slack General Channel

May 25th, 2021 - 18:00 @ Slack General Channel

April 27th, 2021 - 18:00 @ Slack General Channel

March 30th, 2021 - 18:00 @ Slack General Channel

February 23rd, 2021 - 18:00 @ Slack General Channel

  • Got quorum.
  • Year in review:
    • This is our 12th online meeting.
    • We mourned Chris Johnson's passing in June.
    • Thank you to Thor for holding his movie nights.
    • Edwin bought us some new tools, third hands, and soldering irons.
    • We had the online Hax event in October.
    • About three pop-in hackathons.
  • Voting for 2021 board.
    • We had 5 candidates, so the board was acclaimed:
    • Edwin Amsler
    • Michael Kozakewich
    • Thor Robinson
    • Pietra Shirley
    • Kyle Martin
  • Discussions on whether we can set up a budget for our electricity bill. Either through Hydro our do it ourselves.
    • Not really necessary, really.
  • Snack donations haven't been accounted for, but we don't expect much given the lack of attendance.
  • Bitcoin endowment fund it's at 0.51687800 of a bitcoin.
  • Question was asked when we would be out of money. The estimate is approximately 12 months.
  • Concerns were raised about abuse of membership signup process where a member could cancel/renew their membership based on the weather.
    • Putting one's membership on hold at a gym, for example, is usually limited to once per year
  • Raised that we'd like to have a new rave once vaccinations are in order and we're allowed to assemble.
    • Get occupancy permit
      • Probably need railing on back steps up to fire escape.
    • Get licensed as a live music venue which allows us to run events when we'd want. (LGCA)
    • Expecting to try this around the end of the summer.
    • Ben has offered to run through this process.
    • There would be a license cost of $500-$1000 per year versus $150-$200 per event and adds the requirement of 4 weeks advance notice. Considered a reasonable investment.
    • The donation method of fundraising via livestreams has proven successful, provided a coordinated presentation and well marketed donation initiative
    • We're pending further information from the government before re-opening for usual events and gatherings.
    • Province sets the public health laws and guidelines
  • Meeting ended at 6:56 PM.

(We'll have to finally compile all the notes from Slack! Please let me know if you'd like to help with that from September onward.)

January 26th, 2021 - 18:00 @ Slack General Channel

December 29th, 2020 - 18:00 @ Slack General Channel

November 24th, 2020 - 18:00 @ Slack General Channel

October 27th, 2020 - 18:00 @ Slack General Channel

September 29th, 2020 - 18:00 @ Slack General Channel

August 25th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • We managed to get a rent reduction of 20% for the year.
    • We finally got the new directors added to our bank account
    • Hydro estimated an extra $100 for no reason. That just means the price will be lower in a later month.
    • We appreciate any extra donations!
    • Mark C is willing to fund volunteer work for SkullSpace. He has the money, but not the time. Are you interested in running online classes or live-streaming electronics stuff?
    • We discussed power usage. We're going through roughly $30-$40 per week, mostly because of our servers. It would be nice to lower that, but we're not pushing too hard.
  • We put an old Google Meet link on our sites and such, but apparently only Mark has access to it. We might need to make a different link.
  • Mark J is planning another Hax festival on October 17th.
    • Virtual event, live sessions, no pre-bake.
    • Payment offered for each half-hour session.
  • Edwin is now a director. Pirates won the mock vote against Ninjas.
  • September's movie stream: "Fantastic Voyage" and "Innerspace"
    • It was postponed from last month.

July 28th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • June wasn't super bad. July is super bad.
    • We're losing members at about our usual rate, but we aren't replenishing them with new members.
    • We got a bonus from some old gift card funds. (Remember FundScrip?)
    • We also forgot about some of Nate's expenses, so I went back and lowered our NYE profits and took out some snack profits.
    • We're looking into the emergency rent reduction stuff
    • It seems like we're supposed to be surviving through our members' CERB payments.
  • We've had a couple people ask about getting tours, so we should start maintaining a presence at the space again.
  • Reminder: SkullSpace offers email addresses to members. If you'd like one, just send an email to admin@.
  • We should collect impact statements from all the participants of our TEC workshops.
  • We updated our website with more COVID-19 info.
  • The election for the new director is on Tuesday. No other candidates besides Edwin, yet. Mark J is our election official, and has plans for encrypted public-channel voting. If there are no other candidates announced, he'll hold a mock vote for Pirates vs Ninjas.
  • Events
    • Online board game night next Tuesday (Aug 4) at 6:00.
    • August's movie stream: "Fantastic Voyage" and "Innerspace".

June 30th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • It turns out Google Drive wasn't backing up Michael's copy of the books, and so a data-loss event ruined several months of records. No reports this month while he rebuilds it, but we expect that the downward ramp will continue.
  • Chris Johnson passed away at the very end of May. There's a notebook at the space for anyone who'd like to record some memories. The book will be given to his parents at some point in the future.
    • Because of the new opening on the board, we're going to call some new elections. Edwin has been cleared by his company, so he'll fill that spot if no-one else nominates themselves.
    • Some members wanted to work on a memorial project for Chris. There were some ideas on Slack, but a lot of us are probably waiting until we can gather safely.
  • Edwin had brought the Prusa printer home some months ago, and was thinking about bringing it back.
  • Colin E. had some leads on a donation of synth production gear.
  • Michael would like to try to keep up appearances online even when we go back to face-to-face meetings at the space.
  • Thor is streaming movie night. This month was "Blast from the Past" and "Bubble Boy". Next month is "Starship Troopers" and "Ender's Game".

May 26th, 2020 - 18:00 @ Slack General Channel

  • Financials
    • Starting to see that drop. Memberships down $60 from last month, which will continue.
    • We tend to get a member or two leaving every month or two, so we rely on incoming members.
    • Everything else is roughly the same
  • 16 virus cases in total in MB, so things will either get better and better, or worse and worse.
  • Thor has been streaming movie night. This month was 'Ready or Not' and 'The Cabin in the Woods'. Next month is 'Blast from the Past' and 'Bubble Boy'.

April 28th, 2020 - 18:00 @ Slack General Channel

  • 6:03: Ratified last-month's minutes
  • 6:06: Financials
    • The net worth is steady, but we will be losing over the next little bit due to member loss.
    • Expenses are pretty flat. Income had quite a bit of food and drink.
    • We earned $40.00 from the coffee machine, this month.
    • Membership slightly down - have not been chasing for dues, though we also haven't heard that anyone is unable to pay.
    • Michael removed members who didn't respond since February and March.
    • Michael will pay a coworking fee for using the fancy desks during April.
    • Our average monthly cost is $2400 ($1890 rent + $210 insurance + $200 utilities + 70 bank)
    • A few scenarios:
      • If literally all money stopped coming in, we'd last about three months.
      • If only our PAD amounts were still coming in, we'd last about six months.
      • If we continued on as usual, but we lost about three or four of our members, we'd be on a sixteen-month slope unless we held fundraisers.
  • 6:31: 3D Printer was making the PETG face mask straps, but clogged. Largely its been operating fine but Edwin will be ordering a replacement bed as the previous one was damaged slightly
  • 6:39: Province to announce opening up again soon in a limited fashion and we will keep people up to date
    • No events, yet, and use space sparingly.
  • 6:40: Need for an IRC bot set up for slack.
  • 6:48: If anyone is having trouble paying dues for April/ May, let Michael know in case we can get reimbursed.
    • Due to the pandemic, we have lost a few hundred dollars and it would be nice if we could get some of that.
    • We might need our members to pay with money from their own government subsidies. That might be how we're supposed to get help from the government for this.
  • 6:56: Thor streamed his movie night. The same might happen next month.

March 31st, 2020 - 18:00 @ Slack General Channel

  • Introductions
  • Last minutes
  • Financials
    • I forgot to arrange some server space with Mark, so instead I made a really long web link for the financial results
    • http://rhombitruncated.icosidodecahedron.com/skullspace_financial_reports_as_of_2020-03-31/
    • Net worth is holding pretty steady, all things considered.
    • We outlaid some expenses to get groceries and the like.
    • Our drink and snack income were fairly high, so thank you to Nate for restocking that.
    • Membership is holding steady for now.
    • I didn't collect enough over-dues.
  • Stuff
    • 3D Printer had problems again. It looked overheated. Edwin will take it home to look at it.
    • The half-taken-apart TV is Edwin's.
    • The whole place has pretty much been in stasis
  • COVID-19
    • We're trying to reduce the number of people in the space. So far there have never been more than about six.
    • We just reached 100 cases of the disease in Manitoba.
    • At the time, it could have started doubling every few days, but that's the exact point where the curve-flattening started working.
    • “I can’t go out, I’m washing my hands tonight”
    • We're not locking the space down, but we are urging members to stay home.
    • The ‘modular petting zoo’ is cancelled until further notice.
    • Gatherings of up to 10 people should still be fine.
    • We updated the front page of the website with a message.
    • We'll need to keep on top of lost funds due to cancelled memberships and non-payment. Please talk to Michael K if you need to make arrangements.

February 25th, 2020 - 18:00 @ 200-374 Donald

  • Started 6:00pm
  • Attendance was taken
  • We have quorum. 15 people in attendance, two proxy
  • 6:04: Year in review
    • Movie team paid for the Space and didn't use it. We made $2,000 and they cleaned the windows for us.
    • Two very well received and attended socials. A good mix of a traditional social and our gaming/hangout space.
    • Earned $1,500 for the first and $1,700 on the second.
    • Year-over-year we're doing quite well as far as earnings
    • Presented cashflow, income and expenses from the past 12 months
    • Donations for the tech club $500
    • Helga's donation for our help
  • 6:10: Membership count is currently at 58. Down from 60 last AGM.
  • 6:15: Discussing net worth, how we track what people owe us
  • 6:15: Rent was not sustainable at one point and we re-negotiated. How are we with the landlord.
    • We checked the property value and it was under $400,000. Could we buy the building?
    • We should offer to renew early?
  • 6:20: Revisiting year in review:
    • Tech club occurred in October and November which taught electronics on three separate events.
      • Arduino session, intro to 3D printing, Arduino 7 segment display
      • 15 kids aged ten to sixteen came out.
      • Funding from the city
      • Super success!
    • MGUG events held at least five evenings.
    • YIMBY events held ten meetings.
    • First Fridays have happened.
    • Movie nights have been a grand success.
    • Helped local artist realize their "Shimmer" exhibit
    • Carl (CNC machine can cut metal things now and is much quieter)
    • Began building out an office-like space with the earnings from the first social
      • Two 4K monitors and desks
      • Built a wall
  • 6:30: Discussions about wall building
  • 6:33: Final notes
    • Thor: Participation is important, letting other members have a try
    • Brad: It was a good experience. Recommend it to build a higher profile
  • 6:36: New board decided without a vote.
    • Chris Johnson
    • Kyle Martin
    • Mark Campbell
    • Michael Kozakewich
    • Nate Wild
  • Action item:
    • 3D print something for the tech club contributors
    • Wall builders strike force. Help come build more wall. Next Tuesday March 3rd.

January 28, 2020 - 18:00 @ 200-374 Donald

  • No introductions needed
  • Previous minutes
  • Financial
    • NYE Social boosted it a bunch
    • We still haven't gotten back up to peak members, so we'd be on a slight downward slope without these fundraisers
    • Everything else is similar. It seems it mostly boils down to membership levels and fundraisers.
  • NYE Social:
    • Got too much alcohol
    • Managed to return most of that
    • In the end we made about $1400, so it was a success
    • More than half our guests used EventBrite
    • We keep on underpricing drinks
    • The downstairs has been leased, so we can't throw any more of this type of social
      • Or can we? It seems the second floor of the adjoining building is still open, so that's an avenue of discussion
  • AGM soon
    • Any bylaws or such need to be in by February 4th.